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Events Specialist

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Posting Details

 Posting Details 

Job #  | 042152
Department Code  | 22022-2026
Department  | Moynihan Institute of Global Affairs
Job Title  | Events Specialist
Location  | Syracuse, NY
Pay Range  | $21.63 - $25.48 per hour
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S5
FLSA Status  | Non-exempt
Hours  | Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Full-time
Campus  | Syracuse, NY
Unionized Position Code  | UA
Job Description  | The Events Specialist for the Moynihan Institute of Global Affairs is responsible for the execution of more than 200 annual events for the Moynihan Institute. This individual will work with Faculty Program Directors and staff to develop event vision, logistics, and timelines within budget guidelines. This position will broaden promotional strategies for events, develop Moynihan Institute event signatures elevating the Institute’s reputation. The Events Specialist will organize the logistics of multi-day conferences and workshops in Syracuse, DC, NYC and Minnowbrook Conference Center; at least 12 speaker series, and 100 language tables. This individual will negotiate and execute contracts for furnishings, technology, facilities support, venues, ground transportation and security. They will arrange travel and coordinate with university entities to avoid competition for audience and space. The Events Specialist will create promotional materials including but not limited to posters, brochures, programs, website updates, social media and other forms of media and communication as needed. They will oversee preparation of event materials. They will train and supervise 2-3 workstudy students and oversee event data gathering for yearend reporting.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience  | Bachelor’s in Hospitality or 5 years plus experience in Events Planning
Skills and Knowledge  | Communication skills, Zoom event hosting, Intermediate Excel, MS Access, Adobe Indesign, Word Mail merge, Design skills, Editing skills.
Responsibilities  | Meet with faculty Program Directors and Program Staff to develop event vision with logistics and timelines within the budget scope provided often utilizing a restricted or sponsored funding source which requires additional knowledge of spending categories. Work with university departments and staff to ensure that events aren’t competing for audience and space. Arrange appropriate security, furniture rentals, facilities support, and technology. Negotiate contracts, prepare diagrams and provide guidance to support staff. Arranging travel, maintaining data, booking space, and ground transportation, negotiating contracts for venue space, limousine rentals and shuttles. Develop promotional plans for specific events including but not limited to posters, brochures, programs, website updates, social media, and other forms of media and communication as needed. Developing menus for events, working with SU catering to execute professionally, maximizing quality of food and service within the project budget.
Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.


Quick Link  | https://www.sujobopps.com/postings/110616
Job Posting Date  | 08/21/2025
Application Deadline  | 08/27/2025
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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