Texas State University
Executive Assistant
🇺🇸 San Marcos, TX
🕑 Full-Time
💰 TBD
💻 Other
🗓️ July 24th, 2025
Edtech.com's Summary
- Schedule and coordinate internal and external meetings, including logistics such as room reservations, virtual links, and catering.
- Prepare and review correspondence, manage priorities, and disseminate necessary information.
- Organize domestic and international travel arrangements, including interviews and reimbursements according to university policies.
- Ensure proper formatting, organizing, editing, and routing of documents.
- Mentor and train junior staff members.
- Proficient in MS Office Suite and SAP software.
- Bachelor's degree or five years of administrative experience required; five years of high-level administrative support experience needed.
- Preferred qualifications include a master’s degree and experience supporting executive-level staff and events.
- Salary is commensurate with experience and employment is full-time and permanent.
- Department served is VP for Research, supporting university leadership including the President’s Office and President’s Cabinet.
Executive Assistant Full Description
Posting/Functional Title | Executive Assistant
University Pay Plan Title | Executive Assistant
Location | San Marcos
Department | VP for Research
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | Commensurate with Experience
Job Category | Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Bachelor’s Degree or 5 years of administrative experience Proficient in MS Office Suite and SAPWorking knowledge of university policies and procedures At least 5 years of experience providing administrative support at a high level
Preferred Qualifications | Master’s degree Experience providing executive-level support Experience providing support for/during events
Job Description | Responsible for providing technical and administrative assistance in the development and implementation of procedures and policies and for planning, executing, and supervising the activities of the Office of the President or members of President’s Cabinet.
Job Duties | Schedule internal and external meetings, coordinate resources, provide appropriate reference and back up materials for all meetings. Contact and remind proposed attendees, attend meetings, and take meeting minutes, arrange room reservations and/or virtual meeting links, catering, and all other necessary logistical details. Prepare correspondence with limited direction; review correspondence, determine work priority, and engage in obtaining, retaining, and dispersing information as appropriate. Anticipate administrative needs for Vice President and work in partnership with AVP’s to discern common objectives and resolutions. Organize and plan all logistics for domestic and international travel. Coordinate logistics for prospective employee interviews including schedules, travel arrangements, travel reimbursements in accordance with Texas State University policies. Ensure proper formatting, organizing, editing, and routing of documents. Mentor and train lower-level staff
Additional Information to Applicants |
Job Open Date | 07/16/2025
Job Close Date (posting closes at midnight) |
Open Until Filled | Yes
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/53614
- Resume
- Cover Letter
- List of References
- Letter of Recommendation #1
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
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