Imagine Learning
Executive Assistant
🇺🇸 Hybrid - Tempe, AZ
🕑 Full-Time
💰 $57K - $65K
💻 Other
🗓️ January 7th, 2026
Salesforce
Smartsheet
Edtech.com's Summary
Imagine Learning is hiring an Executive Assistant to support the Senior Vice President of Sales by managing administrative tasks including scheduling, travel coordination, communication, and operational support across the Sales organization. The role ensures smooth daily operations and enables the SVP to focus on strategic priorities and team leadership.
Highlights
- Manage calendar, scheduling, and travel arrangements for the Senior Vice President of Sales.
- Coordinate meetings, prepare materials, and handle correspondence on behalf of the SVP.
- Support Sales team onboarding, project management, budget coordination, and vendor communication.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Smartsheet, Slack, and scheduling platforms required.
- Minimum of 3 years’ experience as an administrative or executive assistant, ideally supporting Sales teams.
- Bachelor’s degree in Communications, Hospitality, Business Administration, or equivalent education and experience.
- Experience with Salesforce and supporting senior Sales or Revenue leaders preferred.
- Base salary range between $56,685 and $65,000 annually, with eligibility for incentive and bonus pay.
- Up to 10% travel required to support national sales meetings.
- Must be willing to work on-site at Tempe, AZ headquarters at least three days per week, occasionally up to five days.
Executive Assistant Full Description
Executive Assistant
Administration
United States Tempe, AZ
United States Tempe, AZ
Description
Position at Imagine Learning
Great Purpose. Great People. Great Opportunities.
At Imagine Learning, we Empower Potential - in students, educators, and each other. As the leading provider of digital-first K–12 curriculum solutions, we’re committed to igniting learning breakthroughs that spark curiosity, creativity, and confidence. Every day, our team designs innovative tools that help educators personalize instruction and engage students in meaningful ways. We’re shaping the future of learning through our Curriculum-Informed AI™ approach - technology that understands instructional context, respects educator judgment, and transforms how teachers personalize learning at scale to unlock each student’s potential. Together, we’re reimagining what’s possible and transforming education.
That same spirit of innovation and purpose drives our team culture. At Imagine Learning, you’ll find opportunities for meaningful work, continuous growth, and connection with passionate colleagues who care deeply about making a difference. We celebrate collaboration, embrace change, and believe in lifelong learning - for our students and ourselves.
Imagine Learning has several US offices, including Tempe, AZ (HQ), Austin, TX, Petaluma, CA, Rock Rapids, IA, and Bloomington, MN.
Imagine Your Impact.
The Executive Assistant supports the Senior Vice President of Sales by managing day-to-day administrative operations, enabling greater focus on strategic priorities, customer engagements, and team leadership. This role ensures seamless coordination of schedules, travel, and communications for the VP of Sales, as well as supporting operational processes across the Sales organization. The ideal candidate is proactive, meticulous, highly organized, and thrives in a fast-paced environment.
For more information on what it’s like to work at Imagine Learning, including our culture, benefits, and products, visit us HERE.
To learn more about a typical applicant journey at Imagine Learning, click HERE.
Position Information: This is a regular, full-time position, reporting to the Senior Vice President, Sales.
Compensation: Base pay is anticipated to be between $56,685.00 and $65,000.00 per year. Eligible employees may also receive incentive/commission/annual bonus pay based on individual and/or company performance. Compensation may vary based on factors such as, but not limited to, individual skills, experience, training, education/certifications, geographic location, internal equity, and local market conditions.
Location: This is a US-based position located at our Tempe, AZ headquarters. To be considered, candidates must be able to work on-site in our Tempe office three days per week, and occasionally up to five.
Travel: You can expect up to approximately 10% travel to support national sales meetings.
Benefits: Imagine Learning provides a comprehensive benefits program to eligible employees, including:
- Multiple health, dental, and vision plans, including medical plans with zero employee premiums
- 401k plan with a company match
- 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year’s Day
- Paid Time Off
- Comprehensive maternity and fertility/family building benefits
- Paid bonding leave when a new child joins your family
- Access to on-demand mental health resources
- Life and short and long-term disability insurance
- Pre-tax savings plans
- Paid volunteer time off
- A wide variety of professional development programs, including tuition reimbursement
- Work from home opportunities that foster work/life balance
Envision Your Experience.
In this role you’ll have the opportunity to:
- Manage calendar and scheduling for the SVP of Sales, ensuring efficient use of time and proactive resolution of conflicts.
- Coordinate internal and external meetings, including agenda creation, preparation of materials, and timely follow-ups.
- Serve as a primary point of contact for the SVP, maintaining professionalism, confidentiality, and exceptional judgment.
- Plan, book, and optimize travel itineraries, including flights, hotels, transportation, and event registration.
- Prepare, reconcile, and submit expense reports in accordance with company policy.
- Anticipate travel-related needs and ensure all logistical details are managed end-to-end.
- Manage document preparation, editing, proofreading, and distribution (e.g., presentations, sales reports, customer summaries). Candidates may be asked to provide a sample of your PowerPoint work.
- Assist with project management and coordination of budget and forecast data.
- Support onboarding logistics for new Sales team members.
- Maintain and update shared files, databases, platforms, and sales operations documents as needed.
- Assist with any vendor coordination and basic budget tracking.
- Draft and edit emails, announcements, scheduling requests, and other correspondence on behalf of the SVP.
- Consult with internal partners (Marketing, Operations, Customer Success, Product, and others) to maintain alignment and streamline workflows.
- Interact with customers, partners, and external stakeholders as directed, representing Imagine Learning with professionalism and responsiveness.
- Assist with planning and logistics for Sales meetings, offsites, team events, customer engagements, and conferences as requested.
- Manage meeting notes, action items, and follow-up tasks for the SVP and key team meetings.
- Provide administrative support on special projects and initiatives across the Sales organization.
Share Your Expertise.
Experience, education, and qualifications essential for success in this role, include:
- Bachelor’s degree in Communications, Hospitality, Business Administration, or related field; or an equivalent combination of education and experience.
- At least 3 years of experience in an administrative assistant, department coordinator or executive assistant role, ideally supporting Sales teams.
- Strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
- Proficiency with Smartsheet, Slack, and common scheduling platforms; ability to quickly learn and master internal systems.
- Exceptional organizational, time-management, and prioritization skills, with strong attention to detail.
- Strong written and verbal communication abilities.
- Demonstrated ability to maintain confidentiality, professionalism, and discretion.
- Capacity to work effectively under general direction on multiple tasks with demanding timelines.
- Skill in collaborating effectively with team members across varying levels of the organization.
- Capacity to function as administrative support to the Sales Team as needed.
- Previous experience in Sales and familiarity with Salesforce.
- Experience supporting senior leaders in Sales or Revenue functions.
- Background in fast-paced, high-growth, or matrixed organizations.
- Experience coordinating travel or events for executive-level leaders.
- Ability and willingness to work a flexible schedule to accommodate business needs and multiple time zones.
- Willingness and ability to work on-site at our Tempe, AZ headquarters up to three days per week, with five onsite days per week required occasionally.
Our Commitment to Diversity, Equity, Inclusion, and Belonging.
Diversity and inclusivity strengthen our Imagine Learning team, enrich our lives, and help us design equitable educational experiences where learners see themselves and can also learn about people, cultures, experiences, and perspectives different from their own. Imagine Learning is proud to offer diversity, equity, and inclusion (DEI) workplace initiatives, including the DEI employee council, annual DEI conference, employee resource groups, and other opportunities for employees to connect with and support DEI initiatives throughout the year.
Imagine Learning is an Equal Opportunity Employer committed to providing equal employment and advancement opportunities to qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, sex (including pregnancy, childbirth, lactation, or related medical conditions), gender identity or expression, transgender status (including whether or not you are transitioning or have transitioned), sexual orientation, marital status, religion (including religion dress and grooming practices), age 40 and over, physical or mental disability, medical condition, genetic information (including results of genetic testing and characteristics), veteran and/or military status, or service in the military, and any other basis or status protected under applicable federal, state, or local laws.
To all recruitment agencies: Imagine Learning does not accept agency resumes. Please do not submit candidates for consideration via our online application system, to Imagine Learning employees, or to any other organization location. Imagine Learning is not responsible for any fees related to unsolicited resumes.
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