Edtech.com's Summary

Purdue University is hiring an Executive Assistant to the Dean for the College of Liberal Arts. The role involves providing comprehensive administrative support to the Dean, facilitating communication, managing special projects, and overseeing budgeting in collaboration with financial directors to enhance operational efficiency.

Highlights

Serve as liaison with executive offices and external stakeholders.
Advise the Dean on policy, procedural, and operational matters.
Manage scheduling, communication, event planning, and document editing.
Lead special projects involving independent research and collaboration across departments.
Partner with Directors of Financial Affairs to manage budgeting and control costs.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Internet, and web conferencing tools.
Minimum Bachelor’s Degree in Communications, Business Administration, Management, or related field, or equivalent experience (High School Diploma plus 6 years).
At least two years of high-level administrative support experience.
Strong organizational, time management, decision-making, and communication skills.
Exempt position with a Non-exempt Defined Contribution Plan retirement eligibility; background check required.

Executive Assistant Full Description

Job Summary

The College of Liberal Arts is seeking an Executive Assistant to the Dean to join our team. This position will provide a wide range of administrative support for an Executive Level position. The goal of this role is to maximize the effectiveness of interdepartmental operational processes and communications.

Responsibilities Include:

Serve as liaison with various executive offices and other external stakeholders.
Advise the Dean on policy, procedural and operational issues of the unit.
Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive’s calendar.
Manage special projects involving independent research and collaborate with all levels of internal management and staff.
Engage in budgeting and controlling costs in partnership with Directors of Financial Affairs.

What We’re Looking For:

Required:

Education and Experience:

Bachelor’s Degree in Communications, Business Administration, Management, or related field.
Two years of experience in a high-level administrative support roles.
In lieu of degree, a combination of education and experience will be considered (High School Diploma + 6 years of experience).

Skills Needed:

Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills and attention to detail.
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
Skilled in interpreting policies and procedures to proactively resolve issues.
Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions.
Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.
Excellent written, verbal and interpersonal communication skills.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/AA university.

Career Stream

Professional 2

Pay Band S065
Job Code #20002358

Original Job Description

Job Summary

Responsibilities Include:

Serve as liaison with various executive offices and other external stakeholders.
Advise the Dean on policy, procedural and operational issues of the unit.
Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive’s calendar.
Manage special projects involving independent research and collaborate with all levels of internal management and staff.
Engage in budgeting and controlling costs in partnership with Directors of Financial Affairs.

What We’re Looking For:

Required:

Education and Experience:

Bachelor’s Degree in Communications, Business Administration, Management, or related field.
Two years of experience in a high-level administrative support roles.
In lieu of degree, a combination of education and experience will be considered (High School Diploma + 6 years of experience).

Skills Needed:

Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills and attention to detail.
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
Skilled in interpreting policies and procedures to proactively resolve issues.
Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions.
Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.
Excellent written, verbal and interpersonal communication skills.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/AA university.

Career Stream

Professional 2

Pay Band S065
Job Code #20002358

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