Edtech.com's Summary

Purdue University is hiring an Executive Assistant to provide high-level administrative support and lead the administrative staff for the Polytechnic and School of Applied and Creative Computing. The role manages faculty promotion and tenure processes, coordinates faculty and staff searches, oversees daily operations, and serves as a key resource for faculty, staff, and students to ensure efficient office functions.

Highlights

Lead and supervise administrative staff and student workers within the department.
Manage faculty promotion and tenure processes and coordinate faculty and staff recruitment including offer letters.
Oversee daily operations, calendar management, communications screening, and organize events for the department head.
Coordinate data collection, research, and preparation of reports for university, regulatory, and accrediting bodies.
Provide policy advice and serve as main contact for the Polytechnic and School of Applied and Creative Computing.
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Internet, and Teams.
Requires a Bachelor's degree in Communications, Business Administration, Management, or related field with 0 to 1 year of senior administrative experience or equivalent.
Strong written, verbal, interpersonal, organizational, and time management skills.
Knowledge of policies and procedures to effectively resolve issues and make discretionary decisions.
Exempt position with Purdue's comprehensive benefits package including medical, dental, vision, and paid time off.

Executive Assistant Full Description

Job Summary

The Executive Assistant serves as a trusted partner to the department head, providing high-level administrative support, overseeing daily operations, and leading the administrative staff team. This role will coordinate data collection, research, and report preparation for university, Polytechnic Institute, regulatory, and accrediting requirements. Key duties include managing the faculty promotion and tenure process, serving as search coordinator for faculty and staff positions, and assisting with offer letters. The Executive Assistant is a go-to resource for faculty, staff, and students, helping resolve operational issues and ensuring smooth office procedures.

As the primary contact for both the Polytechnic and School of Applied and Creative Computing, this position advises on policies, schedules meetings, organizes catering, and represents the department head at select events. Responsibilities also cover calendar management, screening communications, and supervising student workers, office staff, and lower-level assistants involved in purchasing and graduate program coordination. The successful candidate brings strong writing and editing skills, creates a welcoming environment, and fosters collaboration and high performance by mentoring colleagues, supporting fiscal stewardship, and driving operational excellence throughout the office.

At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together.

Take the next step in your career journey - apply now to help build a better world at Purdue University.

About Us:

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

What We Are Looking For :

Education and Experience

Qualified candidates will need:

A Bachelor’s degree in Communications, Business Administration, Management, or a related field.
Minimum of 0 to 1 year of experience in a senior or lead administrative support role or equivalent experience.
An equivalent combination of education and experience may also be considered.

Skills required:

Excellent written, verbal and interpersonal communication skills.
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills and attention to detail.
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, Teams, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
Skilled in interpreting policies and procedures to proactively resolve issues.
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
Use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others.

What We Would Like You to Know :

All new hires will be expected to follow Protect Purdue
Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Professional 1
Pay Band S055
Job Code#20002357
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

What Sets Us Apart :
This school was recently formed by unifying the Departments of Computer Graphics Technology and Computer and Information Technology and blends technical excellence and creative innovation under one roof. The multidisciplinary approach prepares students to address real-world challenges at the intersection of computing, design, and applied technology

EO/EA:
Purdue University is an EO/EA employer.

Original Job Description

Job Summary

About Us:

What We Are Looking For :

Education and Experience

Qualified candidates will need:

A Bachelor’s degree in Communications, Business Administration, Management, or a related field.
Minimum of 0 to 1 year of experience in a senior or lead administrative support role or equivalent experience.
An equivalent combination of education and experience may also be considered.

Skills required:

Excellent written, verbal and interpersonal communication skills.
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills and attention to detail.
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, Teams, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
Skilled in interpreting policies and procedures to proactively resolve issues.
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
Use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others.

What We Would Like You to Know :

Career Stream

Professional 1
Pay Band S055
Job Code#20002357
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EO/EA:
Purdue University is an EO/EA employer.

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Executive Assistant

Edtech.com's Summary

Executive Assistant Full Description

Regional Admissions Rep

Administrative Support Associate

Career and Financial Literacy Coach

Academic Counselor

Academic Advisement Reporting & Degree Applicable Credit Lead