Executive Assistant / Clery Compliance Officer

Edtech.com's Summary

Eastern Washington University is hiring an Executive Assistant / Clery Compliance Officer. This dual-role position involves providing extensive administrative and operational support to the Chief of Police and command staff while ensuring compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The role requires coordinating office operations, managing records, overseeing Clery Act compliance, and supporting the university's public safety and administrative functions.

Highlights

Provide executive administrative support including calendar management, travel coordination, and confidential communications for police command staff.
Manage records, including retention schedules, police case file documentation, and public records act requests.
Oversee office operations such as budgeting, purchasing, supervision of staff, website maintenance, and training coordination.
Lead and coordinate the university's Clery Act Compliance Program, including preparation of annual reports, crime data analysis, and training of Campus Security Authorities.
Proficiency with Microsoft Office Suite and database systems is required.
Bachelor’s degree in Communications, Criminal Justice, Emergency Management, or related field required; substantial experience may substitute for education.
Must pass state and federal background checks and demonstrate exceptional communication, organizational, and interpersonal skills.
Preferred qualifications include experience with Clery Act compliance, Title IX or regulatory reporting, higher education environment, supervisory roles, and law enforcement settings.
Salary ranges from $68,227 to $84,720, dependent on education, experience, and skills, with a comprehensive benefits package.
Reports to Eastern Washington University Police Department and supports the Division of Business & Finance.

Executive Assistant / Clery Compliance Officer Full Description

Jobs at Eastern Washington University

Toggle navigation

Executive Assistant / Clery Compliance Officer Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
Complete the online application form and respond to the online questions, if applicable.
Mission Statement Response - EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
Please do not upload resumes that include photos of yourself.

Posting Details

Position Title	Executive Assistant / Clery Compliance Officer
Posting Number	2026001EP

Position Information

Working Title	Executive Assistant / Clery Compliance Officer
Classification Code	1397
RCW Exemption Criteria	16 - Principal Assistant
EWU Position Number	E99731
FLSA	Exempt - Administrative
Bargaining Unit
% Full Time	100
Salary / Wage Range	110AE
Salary Information	The salary for this position is $68,227 (minimum) up to $84,720 being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
Anticipated Start Date	As Soon As Possible
Term of Appointment	12 month per year
Location	Cheney Campus
County	Spokane
Project Description
Project Duration
Background Check	Yes - Both
Responsible HR User	Britt Pirker
Responsible HR User Email address	bpirker@ewu.edu

Position Details

Job Summary	Eastern Washington University Police Department (EWUPD) is seeking a highly skilled, professional, and motivated Executive Assistant / Clery Compliance Officer to provide high-level administrative, operational, and regulatory support within the Division of Business & Finance. This critical role serves as both the Executive Administrative Assistant to the Chief of Police and command staff—ensuring seamless operations, confidential executive support, and effective office management—and as the department’s Clery Compliance Officer, responsible for ensuring EWU’s full compliance with all requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. We are looking for an individual who thrives in a dynamic environment, excels in communication and organization, and carries a strong commitment to accuracy, professionalism, and public safety. EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position. The salary for this position is $68,227 (minimum) up to $84,720 being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/. Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
About Eastern Washington University	Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds. Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2024. Tribal Land Acknowledgement At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land. Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community. At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes. From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Equal Opportunity Statement	EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment	This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time. All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/ Required Training: After starting employment, employees will complete the required training via Canvas. Workplace Belonging training will be available on December 1st and should be completed by March 31st, 2026. Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.
Physical Demands	Contact Britt Pirker in Human Resources at bpirker@ewu.eduto obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.
Pre-Placement Physical	No
Hearing Test	No
Medical Monitoring Post Hire	No
Protective Equipment	University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications	Must be able to pass a state and federal background check. Bachelor’s degree in Communications, Criminal Justice, Emergency Management, or related field. Substantial experience may be substituted for formal education. Prior experience in upper-level administrative support roles. Proven ability to maintain professionalism and confidentiality. Exceptional written and verbal communication skills. Strong organizational and time-management capabilities, with strong attention to detail. Excellent interpersonal skills with the ability to work collaboratively across departments. Proficiency with Microsoft Office Suite and database systems. Understanding of financial management, accounting practices and budgeting concepts. Ability to remain calm and focused in fast-paced, high stress situations. Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public.
Preferred Qualifications	Familiarity/prior experience/training with regard to Clery Act compliance. Familiarity with Title IX or other regulatory reporting Three or more years of experience in higher education or a similar environment. Prior Supervisory experience Prior experience in a law enforcement setting.
Other Skills and Abilities
Work Schedule Type	Regular
Work Schedule	Monday-Friday 8:00am-5:00pm
Posting Date	01/08/2026
Open Until Further Notice	Yes
Closing Date
Screening to Begin	01/22/2026
Special Instructions to Applicants	It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process. Required documentation includes all of the items listed below. Attach a detailed cover letter in which you explain *how* you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application). Complete the online application form and respond to the online questions, if applicable. Mission Statement Response - EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission? Please do not upload resumes that include photos of yourself.
Application Types Accepted	Application

Job Duties

% of Time	25
Responsibility / Duty	Executive & Administrative Support Manage executive calendars, schedule meetings, coordinate briefings, and prepare the Chief for all engagements. Coordinate travel arrangements, prepare travel requests, and complete expense reports. Draft, edit, and prepare executive-level correspondence, memos, reports, and presentations. Support command staff in the administration of personnel practices, procedures, and sensitive matters. Serve as the primary point of contact for visitors, phone inquiries, and confidential communications. Prioritize and triage all incoming communications and high-importance issues.
Essential Function Indicator	Yes

% of Time	10
Responsibility / Duty	Records Management Oversee retention schedules, destruction of appropriate records, and organization of personnel, case, and administrative files. Review and merge police case file documents into the law enforcement records management system. Submit monthly NIBRS reports and prepare administrative records, statistical documents, weekly reports to local newspaper Extract and analyze data from the records management system. Assist university records office with Public Records Act requests; locate, prepare, and redact records and body camera video as dictated by law.
Essential Function Indicator	Yes

% of Time	25
Responsibility / Duty	Office Operations & Support Oversee supply/equipment ordering, equipment management, and maintenance service coordination. Make purchases via PCard, purchase orders and contracts; track and monitor expenditures, review transactions, and ensure payment Run financial reports and ensure compliance with state and institutional budget procedures. Supervise Administrative Assistant 2 Assist in budget development, forecasting, and monitoring; identify issues and recommend or initiate corrective actions. Update/maintain the EWUPD website. Manage Livescan fingerprint program. Coordinate department quarterly and other training. Facilitate ACCESS and CJIS training for employees and contractors. Coordinate triennial Washington State Patrol audits.
Essential Function Indicator	Yes

% of Time	40
Responsibility / Duty	Clery Act Compliance Lead and coordinate the University’s Clery Act Compliance Program. Serve as the Campus Safety Survey Administrator. Prepare, publish, and distribute the Annual Security and Fire Safety Report. Collect and analyze crime and disciplinary referral data from internal and external partners. Assess police reports for correct crime classification under Clery definitions. Maintain and update registered sex offender notifications and ensure proper campus dissemination. Oversee the Timely Warning program and collaborate on emergency notification compliance with Public Relations and Emergency Management. Ensure annual Clery-compliant training exercises and documentation requirements are met. Identify, train, and support Campus Security Authorities (CSAs) and maintain the official CSA roster. Maintain all Clery-associated records. Ensure daily crime and fire logs are accurate, compliant, and properly maintained. Support Clery compliance at EWU’s separate campus locations and branch campuses.
Essential Function Indicator

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Cover Letter
Resume
Mission Statement Response

Optional Documents

DD214 Form

Human Resources

314 Showalter Hall
Cheney, WA 99004

© 2023 Eastern Washington University
EWU expands opportunities for personal transformation through excellence in learning.

Rights and Policies
Civil Rights

Policies

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.

Any data not saved will be lost.

Click 'OK' to keep your session active.

Original Job Description