Executive Assistant Confidential (2 positions available)

🇺🇸 Hybrid - Piscataway, NJ

🕑 Full-Time

💰 $71K - $109K

💻 Other

🗓️ September 25th, 2025

Edtech.com's Summary

Rutgers University is hiring an Executive Assistant Confidential to provide high-level administrative support to senior leadership within University Finance and Administration. The role includes managing complex calendars, coordinating travel, preparing materials, supporting meetings virtually and in-person, handling confidential communications, and assisting with departmental and university-wide projects and events.

Highlights

Provide confidential executive-level administrative support to Vice Presidents and their departments.
Manage complex schedules, meetings, and event logistics.
Coordinate travel arrangements and process expense reports.
Prepare and edit presentations, correspondence, and reports; manage records and documents.
Conduct research and prepare background materials for initiatives and projects.
Provide technical support for virtual and in-person meetings using Zoom, Microsoft Teams, and A/V setups.
Handle personnel-related administration such as building access, hiring transactions, payroll, and absence reporting.
Process procurement-related documents including invoices, purchases, and requisitions.
Advanced proficiency in Microsoft Office Suite including Excel, Adobe Acrobat, and video conferencing platforms.
Minimum qualifications include a Bachelor's degree in a related field and at least two years of high-level administrative support experience; valid driver's license required.
Salary range from $71,447 to $109,422 based on qualifications and departmental budget.