Executive Assistant & Graduate Programs Coordinator

🇺🇸 Norfolk, VA 🕑 Full-Time 💰 TBD 💻 Other 🗓️ June 16th, 2026

Edtech.com's Summary

Old Dominion University is hiring an Executive Assistant & Graduate Programs Coordinator. The role involves providing high-level administrative support to the Dean of the Graduate School, managing office administration, supporting special projects and events, and backing up general administrative functions within the Graduate School.

Highlights

Provide direct administrative support to the Dean of the Graduate School and backup support to the Graduate School office.
Manage office administration, coordinate special projects, and support events.
Utilize software including Banner, Insight, and the Microsoft Office Suite (PowerPoint, Excel, Publisher, Outlook).
Produce briefing memos, agendas, and prepare materials for high-stakes meetings.
Handle confidential communications and maintain stakeholder diplomacy.
Manage advanced calendar scheduling and prioritize commitments.
Require considerable experience in executive-level administrative support and program/event support.
Demonstrated skills in document development, proofreading, time management, and multitasking.
Salary is commensurate with education and experience.
No specific educational requirements or certifications are mandatory, but knowledge of university policies is preferred.