Edtech.com's Summary

Bluegrass Community & Technical College is hiring an Executive Assistant I - Provost Area. This role provides comprehensive administrative support to the provost and leadership team by managing budgets, coordinating meetings and events, maintaining organizational resources, handling communications, and overseeing office logistics to ensure efficient departmental operations.

Highlights

Manages administrative functions for the provost and leadership team
Assists with budget management, tracking expenditures, and purchasing
Coordinates meetings and events such as Leadership Team meetings and conferences
Maintains and updates web-based employee handbook and organizational charts
Serves as a receptionist handling visitor inquiries and phone calls
Requires Bachelor's degree or equivalent; preferred two years of experience
Strong interpersonal, verbal and written communication skills
Experience with problem-solving and commitment to community college mission
Salary range: $3,490 - $4,363 per month
Full-time, 12-month contract with 37.5 standard hours per week

Executive Assistant I - Provost Area Full Description

Title: Executive Assistant I - Provost Area

Salary Range: $3,490 - $4,363 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program

Job SummaryThis position provides comprehensive administrative support to the provost and her leadership team, ensuring smooth departmental operations. Responsibilities include managing budgets, coordinating meetings and events, maintaining organizational resources such as handbooks and charts, and handling sensitive communications. The role also involves overseeing office logistics, updating web content, and serving as a primary point of contact for visitors and inquiries.
Job Duties:Manages administrative functions on behalf of the provost, her team, and their areas.

Assists in managing the departmental budget, including tracking expenditures, ordering, and purchasing.

Provides general administrative support such as drafting correspondence, preparing reports, recording meeting minutes, and creating memorandums.

Addresses departmental issues and concerns, ensuring timely and appropriate resolution.

Handles sensitive and confidential materials related to departmental operations.

Oversees administrative functions on behalf of the provost, her leadership team, and associated areas.

Assists in coordinating logistics for professional and organizational development initiatives, including Leadership Team meetings, Advisory Board Meetings, the Changing Classroom Cultures Conference, and College Convocation.

Supports the maintenance and accuracy of the college’s web-based employee handbook and organizational charts.

Monitors and updates unit webpages and online directories to ensure current and accurate information.

Assists with maintaining calendars and schedules.

Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.

Performs other related duties as assigned.
Minimum Qualifications:Bachelors degree or Equivalent.

Preferred Qualifications:Bachelor's Degree and 2 years experience or Equivalent
Additional Skills Requested:Commitment to the mission of the comprehensive community and technical college.

Excellent interpersonal and communication skills.

Demonstrated problem-solving skills.

Strong verbal and written communication skills
Employee Rights - Employee Polygraph Protection ActEqual Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

Original Job Description

Title: Executive Assistant I - Provost Area

Salary Range: $3,490 - $4,363 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics, & Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

Exceptional health care, vision, dental coverage for you and your family
Tuition reimbursement/waiver for you, your spouse, and dependents
403(b) retirement plan: a 5% employee contribution receives a 10% employer match
Vacation/Sick Time
Work-Life Balance
9.5 Paid Holidays
2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
Employee Assistance Program

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