Edtech.com's Summary

Adtalem Global Education is hiring an Executive Assistant II. The role supports senior leadership including the VP of Operational Excellence, Chief of Staff, and the CGO office by managing calendars, coordinating meetings and travel, preparing confidential documents, and facilitating communication between internal and external contacts. The position requires handling sensitive information with discretion while providing administrative and project support across departments.

Highlights

Supports VP Operational Excellence, Chief of Staff, and CGO office with administrative and analytical tasks
Manages calendars, travel arrangements, meeting coordination, and expense reporting
Prepares high-level documentation for Board and Presidential Cabinet members
Maintains electronic and hard copy filing systems and tracks budget expenses
Assists with organizing large multi-department meetings and special projects
Requires proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and meeting note taking
Bachelor's degree or equivalent experience and 8 years of executive assistant experience required
Excellent organizational, communication, multitasking skills and discretion with confidential information
Salary range $30.00 to $42.50 hourly with benefits including health insurance, 401k with employer match, paid vacation, and holidays
Supports Ross University School of Medicine within the Administrative & Business Support department

Executive Assistant II Full Description

Company Description

About Ross University School of Medicine
Ross University School of Medicine (RUSM), an Adtalem Global Education institution, expands access and opportunity to students on the path to becoming skilled physicians who are determined to make an impact in global communities. RUSM has graduated more than 15,000 alumni who practice in the U.S. and Canada. Located in Barbados, RUSM promotes equitable educational access through the Access and Inclusion in Medicine (AIM) Scholars Program to advance equity in healthcare through diversity and inclusion and to directly impact underserved communities by decreasing health disparities in the U.S. RUSM is accredited by the Caribbean Accreditation Authority for Education in Medicine and Other Health Professions.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

Visit medical.rossu.edu for more information, and follow on Twitter, Instagram, Facebook, and LinkedIn.

Job Description

The position provides support to: VP Operational Excellence, Chief of Staff, and CGO office. The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

Responsibilities

Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
Assist in preparing the budget and tracking expenses
Organize large meetings which may include multiple departments of the organization
Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
Offer support and assistance to other departments and employees as needed for special projects and/or events.
Provide CEO of Adtalem Global Education and his office, documents and information as requested.
Daily light housekeeping of the leader’s office.
Completes other duties as assigned.
Performs other duties as assigned
Complies with all policies and standards

Qualifications

Bachelor's Degree required but may substitute a combination of education and experience Required.
8 executive assistant experience Required.
Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
Excellent organizational, oral and written communication skills.
Ability to multi-task, work independently and as a team member.
Ability to maintain composure when working under pressure.
Attention to detail.
Ability to use good judgment and discretion daily as well as when presented with confidential information.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $30.00 and $42.50. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Adtalem offers a robust suite of benefits including:

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

For more information related to our benefits please visit: https://careers.adtalem.com/benefits.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

Original Job Description

Company Description

Job Description

Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
Assist in preparing the budget and tracking expenses
Organize large meetings which may include multiple departments of the organization
Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
Offer support and assistance to other departments and employees as needed for special projects and/or events.
Provide CEO of Adtalem Global Education and his office, documents and information as requested.
Daily light housekeeping of the leader’s office.
Completes other duties as assigned.
Performs other duties as assigned
Complies with all policies and standards

Qualifications

Bachelor's Degree required but may substitute a combination of education and experience Required.
8 executive assistant experience Required.
Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
Excellent organizational, oral and written communication skills.
Ability to multi-task, work independently and as a team member.
Ability to maintain composure when working under pressure.
Attention to detail.
Ability to use good judgment and discretion daily as well as when presented with confidential information.

Additional Information

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

For more information related to our benefits please visit: https://careers.adtalem.com/benefits.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

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