University of Idaho
Executive Assistant II
🇺🇸
Coeur d’Alene, ID
🕑
Full-Time
💰
$26
per Hour
💻
Other
🗓️
May 11th, 2026
Edtech.com's Summary
University of Idaho is hiring an Executive Assistant II. This role supports the CEO by managing administrative functions, coordinating projects, and overseeing communication and stakeholder relations. The Executive Assistant coordinates travel, meetings, financial collaboration, and serves as a liaison to various university and external boards, while ensuring confidentiality and providing information for issue resolution.
Highlights
- Coordinate complex travel, meetings, and events for management and others.
- Maintain calendars, databases, confidential records, and office operations.
- Collaborate with Financial Officer on budget monitoring.
- Support project management by documenting scopes, tracking deliverables, and facilitating communication.
- Research and compile information to develop communications and reports.
- Serve as liaison to university offices, internal/external boards, committees, and councils.
- Four years of administrative/business support required, including two years supporting a manager or similar administrator.
- High School Diploma or equivalent required; Associate's/Bachelor's degree preferred.
- Preferred experience includes executive support, higher education, project management, data compilation, and strict confidentiality adherence.
- Pay starts at $25.51 hourly, commensurate with experience; full-time fiscal year appointment, non-exempt status.
Executive Assistant II Full Description
Executive Assistant II
Position Information
Internal Posting? |
Posting Number | SP005264P
Position Title | Executive Assistant II
Division/College | University Outreach-Northern Idaho
Department | Coeur d'Alene Center Operations
Location | Coeur d’Alene
Posting Context Statement | The Executive Assistant provides support by assisting with administrative functions and managing the CEO’s time, calendar, travel, records, communications, and stakeholder relationships. The position represents the CEO in their absence and serves as an information resource for the University to internal and external audiences. The position acts as a project coordinator for the CEO: overseeing projects and initiatives, coordinating strategic priorities, identifying focus areas, and tracking metrics for success.
Position Overview | Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents. Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned
Unit URL | https://www.uidaho.edu/cda
Posting Number | SP005264P
Position Title | Executive Assistant II
Division/College | University Outreach-Northern Idaho
Department | Coeur d'Alene Center Operations
Location | Coeur d’Alene
Posting Context Statement | The Executive Assistant provides support by assisting with administrative functions and managing the CEO’s time, calendar, travel, records, communications, and stakeholder relationships. The position represents the CEO in their absence and serves as an information resource for the University to internal and external audiences. The position acts as a project coordinator for the CEO: overseeing projects and initiatives, coordinating strategic priorities, identifying focus areas, and tracking metrics for success.
Position Overview | Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents. Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned
Unit URL | https://www.uidaho.edu/cda
Position Qualifications
Required Experience | Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Associate’s or Bachelor’s degree, or equivalent combination of education and experience Executive support experience Higher Education experience Applying project management practices in a work environment Collecting, compiling and summarizing data and materials for reports and other administrative documents Working in an environment that requires adherence to strict confidentiality standards Using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Associate’s or Bachelor’s degree, or equivalent combination of education and experience Executive support experience Higher Education experience Applying project management practices in a work environment Collecting, compiling and summarizing data and materials for reports and other administrative documents Working in an environment that requires adherence to strict confidentiality standards Using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $25.51 hourly or higher commensurate with experience.
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 05/08/2026
Closing Date | 05/15/2026
Open Until Filled | No
Special Instructions to Applicants |
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $25.51 hourly or higher commensurate with experience.
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 05/08/2026
Closing Date | 05/15/2026
Open Until Filled | No
Special Instructions to Applicants |
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of References
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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