Executive Assistant, President’s Office

Executive Assistant, President’s Office

Please see Special Instructions for more details.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Title  | Executive Assistant, President’s Office
Posting Number  | S01445JP
Department  | Presidents Office

Job Summary  | The Executive Assistant provides high-level administrative support to the President of the College and works closely with the Chief of Staff in a fast-paced environment.

The Executive Assistant balances multiple priorities with minimal supervision and is responsible for scheduling and calendar management for the President, including gathering documents and attending to logistics of meetings; making travel arrangements, including creating itineraries and processing expense reports; making frequent adjustments to travel and other plans efficiently and with attention to detail; assisting with budget planning/management; maintaining paper and electronic records for the Office; managing and assisting with administrative projects; screening and prioritizing incoming information; and routinely performing a wide variety of executive support duties. The Executive Assistant has regular contact with the senior officers of the College and with their support staff. The Executive Assistant will also serve as a backup to the other Executive Assistant in the Office supporting the Senior Vice President/Secretary of the College.

This position is a member of the President’s Office team and interacts with all members of the Bowdoin College community (staff, faculty, students, trustees, alumni, and parents) as well as members of the public. In all situations, the Executive Assistant acts with the highest level of professionalism, integrity, and composure, while understanding and maintaining confidentiality at all times.

The targeted hiring range for this position is: $79,000 – $83,000.

BENEFITS AND PERKS A variety of health insurance plans (Medical, Vision, Dental) Generous Retirement Plan – 401(a) and 403(b) Life and Disability Insurance Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.htmlPaid Parental Leave (Available after one year of service) Household access to many of the College’s facilities including the gym and pool Free fitness and wellness classes! And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements  | Required: Associate’s degree or equivalent is required Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively. Work conscientiously and proactively, with the highest level of professionalism and attention to detail, to complete tasks and projects in an accurate and timely manner with keen attention to deadlines.​ Exceptional communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. Superb attention to detail and accuracy in work, with a commitment to delivering high-quality results. Ability to maintain confidentiality and handle sensitive information with discretion. The Executive Assistant must also recognize, be sensitive to, and accept the importance of confidentiality. Flexibility and adaptability to changing priorities and demands in a fast-paced environment 
Preferred:Bachelor’s degree is strongly preferred

Experience Requirements and/or Equivalents  | Required: A minimum of 4-7 years of progressively responsible experience in a similar role. Proven experience as an executive assistant or similar role supporting senior executives, preferably at the C-suite level. Must have considerable proficiency in Microsoft Office suite including Word, Excel, and PowerPoint, Outlook, and various virtual meeting platforms. 
Preferred:Experience working in an academic setting is strongly preferred.

Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours  | Hours are generally Monday through Friday, 8:00 am to 5:00 pm. This is an exempt position requiring the time commitment necessary to satisfactorily complete job requirements. Additional hours, including occasional evenings and weekends are required. This is a full-time position working 40 hours/52 weeks, (1.00 FTE).
This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
About Bowdoin  | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift  |
Employment Category  | Full Time Year Round
FTE  | 1.00
Benefits Eligible  | Yes
Pay Type  | Salaried
Background Check Package Requirements  | Administrative Staff + Credit
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?  | No
Is a pre-placement physical required for this position?  | No
Posting Date  | 06/27/2025
Applications Accepted Until  |
Open Until Filled  | No
Type of Posting  | Internal/External
Special Instructions to Applicants  | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information  
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions 

Required fields are indicated with an asterisk (*).

Applicant Documents

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
 Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu

Faculty contact:
facultycareers@bowdoin.edu

(t)207-725-3837
216 Maine Street, Brunswick, ME 04011

 Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.