Edtech.com's Summary

Purdue University is hiring an Administrative and Operations Support professional for the College of Liberal Arts. The role involves managing daily administrative tasks, coordinating communication and events, handling budgets and reports, and collaborating with internal and external partners to support the Associate Dean of Research, Innovation, and Graduate Education.

Highlights

Oversee daily administrative operations and enhance communication processes within the unit.
Serve as a liaison to internal and external partners to facilitate collaboration.
Manage complex scheduling, draft and edit various documents, and plan events.
Track operational budgets, compile data, and produce reports.
Coordinate projects independently and in collaboration with university leadership and staff.
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Forms, Excel) and virtual communication tools (Teams, Zoom).
Familiarity with AI tools such as Microsoft Co-pilot, Google Gemini, and Notebook LM for workflow enhancement.
Advanced Excel skills for data tracking, manipulation, and analysis.
Required qualifications include a Bachelor's degree in a related field or equivalent experience plus one year of administrative work.
Anticipated annual salary around $60,000, dependent on education and experience.

Executive Assistant - Programs Operation Full Description

Job Summary

The College of Liberal Arts seeks a highly organized and proactive professional to provide administrative and operations support to the Associate Dean of Research, Innovation, and Graduate Education.

Responsibilities Include:

Oversee day-to-day administrative operations tied to a multifaceted portfolio, enhancing the effectiveness of processes and communications across the unit.
Serve as a key liaison to internal and external partners.
Facilitate communication, plan events, draft and edit a variety of documents, and manage complex scheduling and calendars.
Track operational budgets, compile data and write reports.
Coordinate projects that require independent research and collaboration with all levels of internal leadership and staff.

What We’re Looking For:

Required:

Education and Experience:

Bachelor’s Degree in Communications, Social Sciences, Business Administration, Management, or related field.
One year of experience in administrative work.
In lieu of degree, a combination of experience and education will be considered (High School Diploma/GED + 5 years of experience).

Skills Needed:

Skilled in using discretion and judgement to make sound decisions, balancing facts, priorities, and possible outcomes.
Strong written and oral communication skills.
Proactive and resourceful; take ownership of projects to meet goals.
Strong ability to manage time, organize, and prioritize work to meet goals and deadlines.
Knowledge of data handling policies for confidential, financial, and student data.
Strong technical skills in Microsoft Office tools (Outlook, Word, PowerPoint, Forms, Excel), virtual communication tools (Teams, Zoom), and familiarity with the use of AI tools in day-to-day workflow (Microsoft Co-pilot, Google Gemini, Notebook LM).
Advanced use of Excel for tracking, manipulating, and analyzing data.

What is Helpful:

Knowledge of Cognos.
Experience with web editing and social media management.

Additional Information:

This is an on-campus position located in West Lafayette.
For full consideration, please include an updated Cover Letter and Resume with your application.
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/AA university.

Career Stream

Professional 1

Pay Band S055
Job Code #20002357
The anticipated annual rate for this position is $60,000, commensurate with the candidate’s education and experience. The final salary offer will be determined based on a variety of factors, including equity, available budget, educational background, and relevant experience.

Original Job Description

Job Summary

The College of Liberal Arts seeks a highly organized and proactive professional to provide administrative and operations support to the Associate Dean of Research, Innovation, and Graduate Education.

Responsibilities Include:

Oversee day-to-day administrative operations tied to a multifaceted portfolio, enhancing the effectiveness of processes and communications across the unit.
Serve as a key liaison to internal and external partners.
Facilitate communication, plan events, draft and edit a variety of documents, and manage complex scheduling and calendars.
Track operational budgets, compile data and write reports.
Coordinate projects that require independent research and collaboration with all levels of internal leadership and staff.

What We’re Looking For:

Required:

Education and Experience:

Bachelor’s Degree in Communications, Social Sciences, Business Administration, Management, or related field.
One year of experience in administrative work.
In lieu of degree, a combination of experience and education will be considered (High School Diploma/GED + 5 years of experience).

Skills Needed:

Skilled in using discretion and judgement to make sound decisions, balancing facts, priorities, and possible outcomes.
Strong written and oral communication skills.
Proactive and resourceful; take ownership of projects to meet goals.
Strong ability to manage time, organize, and prioritize work to meet goals and deadlines.
Knowledge of data handling policies for confidential, financial, and student data.
Strong technical skills in Microsoft Office tools (Outlook, Word, PowerPoint, Forms, Excel), virtual communication tools (Teams, Zoom), and familiarity with the use of AI tools in day-to-day workflow (Microsoft Co-pilot, Google Gemini, Notebook LM).
Advanced use of Excel for tracking, manipulating, and analyzing data.

What is Helpful:

Knowledge of Cognos.
Experience with web editing and social media management.

Additional Information:

This is an on-campus position located in West Lafayette.
For full consideration, please include an updated Cover Letter and Resume with your application.
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/AA university.

Career Stream

Professional 1

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