University of South Carolina
Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $60K - $74K
💻 Other
🗓️ October 15th, 2025
SaaS
Edtech.com's Summary
University of South Carolina is hiring an Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator. The role supports a senior administrator by managing calendars, coordinating meetings and events, overseeing administrative operations for several departments, and serving as a liaison with university stakeholders while regularly interacting with students and parents, including those in crisis.
Highlights
- Manage and prioritize the Associate Vice President’s calendar, meetings, and events.
- Oversee administrative operations for the Associate VP’s office and departments within the Dean of Students Unit.
- Prepare reports, presentations, and conduct data analysis for initiatives.
- Coordinate projects, track key issues, and ensure follow-up for office operations.
- Serve as the primary liaison between the Associate VP’s office and university stakeholders.
- Support event planning, logistics, and execution.
- Provide administrative support to multiple student-focused units including Fraternity and Sorority Life, Housing, Student Disability Resource Center, and Student Conduct.
- Required skills include Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and ability to learn university systems such as Peoplesoft Finance, HCM, PeopleAdmin, and Maxient.
- Requires a bachelor’s degree in a related field and minimum of 3 years relevant experience or equivalent combination of education and experience.
- Starting salary range from $59,581 to $74,477 with full-time, 37.5 hours per week schedule and benefits including paid vacation, sick leave, holidays, and professional development opportunities.
Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator Full Description
Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 14, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Posting Details
Posting Summary
Logo |
Posting Number | STA00833PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Executive Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/192320
Job Level | P3 - Professional
Business Title (Internal Title) | Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator
Campus | Columbia
Work County | Richland
College/Division | Division of Student Affairs and Academic Support
Department | SAAS Office of Dean of Students
State Pay Band | 7
Approved Starting Salary | $59,581
Advertised Salary Range | $59,581 - $74,477
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00833PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Executive Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/192320
Job Level | P3 - Professional
Business Title (Internal Title) | Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator
Campus | Columbia
Work County | Richland
College/Division | Division of Student Affairs and Academic Support
Department | SAAS Office of Dean of Students
State Pay Band | 7
Approved Starting Salary | $59,581
Advertised Salary Range | $59,581 - $74,477
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator
Are you an organized, proactive professional with exceptional administrative skills? Do you thrive in a fast-paced environment and enjoy collaborating with university stakeholders, staff, and students? Do you have experience with preparing reports, presentations, and data analysis?
The Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator supports a senior administrator in the Division of Student Affairs and Academic Support with responsibility for a large portfolio that includes over 700 staff. This is a position that has regular contact with students and parents, many of whom are in crisis.
This role requires regular interaction with university stakeholders, staff, and students. Key responsibilities include managing and prioritizing the Dean of Student’s calendar, meetings, and events. Additionally, the Executive Assistant will oversee administrative operations for multiple offices and provide support to departments within the Dean of Students Unit, including the Fraternity and Sorority Life, Housing, Student Disability Resource Center, and Student Conduct.
Key Responsibilities:
Manage and prioritize the Associate Vice President’s calendar, meetings, and events. Oversee administrative operations for the Associate VP’s office and departments within the Dean of Students Unit. Prepare reports, presentations, and data analysis for initiatives. Coordinate projects, track key issues, and ensure follow-up for effective office operations. Serve as the primary liaison between the Associate VP’s office and university stakeholders. Support event planning, logistics, and execution. Facilitate communication and collaboration within the Dean of Students Unit.
Perks:
Competitive salary + some of the BEST benefits you can find! 15 paid vacation days 15 paid sick days 13 paid holidays (including an extended December holiday) An engaging and collaborative environment. Opportunities for professional development.
https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience operating within a large university. Knowledge of or ability to learn University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM, PeopleAdmin, and Maxient).
Knowledge/Skills/Abilities | Excellent written and verbal communication skills. Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs. Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures. Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners. Ability to manage sensitive situations with confidentiality and discretion. Average typing skills. Ability to effectively manage time and prioritize tasks. A positive team-oriented attitude. Ability to manage multiple concurrent tasks of a varied nature. Excellent organizational skills. Ability to prepare reports and presentations. Ability to work independently with little direction as well as collaboratively within a team. Ability to handle special constituent issues with discretion and tact. Experience with policy research and development.
Are you an organized, proactive professional with exceptional administrative skills? Do you thrive in a fast-paced environment and enjoy collaborating with university stakeholders, staff, and students? Do you have experience with preparing reports, presentations, and data analysis?
The Executive Assistant to the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator supports a senior administrator in the Division of Student Affairs and Academic Support with responsibility for a large portfolio that includes over 700 staff. This is a position that has regular contact with students and parents, many of whom are in crisis.
This role requires regular interaction with university stakeholders, staff, and students. Key responsibilities include managing and prioritizing the Dean of Student’s calendar, meetings, and events. Additionally, the Executive Assistant will oversee administrative operations for multiple offices and provide support to departments within the Dean of Students Unit, including the Fraternity and Sorority Life, Housing, Student Disability Resource Center, and Student Conduct.
Key Responsibilities:
Manage and prioritize the Associate Vice President’s calendar, meetings, and events. Oversee administrative operations for the Associate VP’s office and departments within the Dean of Students Unit. Prepare reports, presentations, and data analysis for initiatives. Coordinate projects, track key issues, and ensure follow-up for effective office operations. Serve as the primary liaison between the Associate VP’s office and university stakeholders. Support event planning, logistics, and execution. Facilitate communication and collaboration within the Dean of Students Unit.
Perks:
Competitive salary + some of the BEST benefits you can find! 15 paid vacation days 15 paid sick days 13 paid holidays (including an extended December holiday) An engaging and collaborative environment. Opportunities for professional development.
https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience operating within a large university. Knowledge of or ability to learn University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM, PeopleAdmin, and Maxient).
Knowledge/Skills/Abilities | Excellent written and verbal communication skills. Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs. Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures. Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners. Ability to manage sensitive situations with confidentiality and discretion. Average typing skills. Ability to effectively manage time and prioritize tasks. A positive team-oriented attitude. Ability to manage multiple concurrent tasks of a varied nature. Excellent organizational skills. Ability to prepare reports and presentations. Ability to work independently with little direction as well as collaboratively within a team. Ability to handle special constituent issues with discretion and tact. Experience with policy research and development.
Job Duties
Job Duty | Serve as office manager and executive assistant for the Associate Vice President, Dean of Students, and Deputy Title IX Coordinator. Schedule meetings, manage calendar, communicate with students and parents via phone, email, or in-person, coordinate training sessions or events, create presentations, purchase office supplies, process procurement and reimbursement transactions, and arrange travel for the Dean.
Essential Function | Yes
Percentage of Time | 25Job Duty | Serve as finance and HR liaison for the Office of the Dean of Students and Deputy Title IX Coordinator. Maintain working knowledge of finance and HR systems. Ensure compliance with university policies and procedures. Generate periodic reports, as needed.
Essential Function | Yes
Percentage of Time | 5Job Duty | Provide project management support for student education, prevention, training, and compliance for units within the Office of the Dean of Students .
Essential Function | Yes
Percentage of Time | 10Job Duty | Assist the Dean of Students in division/university committee membership responsibilities including Policy Advisory Committee, Trauma Response Team (including service as the point person for Horseshoe bricks for student deaths), Continuum of Care Case Management Team, Threat Assessment Committee and others.
Essential Function | Yes
Percentage of Time | 10Job Duty | Provide administrative support to the Division’s Safely Engaging in Expression Delegates (SEED) Team, including recruitment/selection of members, create and maintain all tracking documents (event details, volunteer details, distribution lists, etc.) in consultation with campus partners, maintain SEED email account, create marketing materials, training support, and volunteer at events.
Essential Function | Yes
Percentage of Time | 20Job Duty | Provide case management and administrative support for the Carolina Cares Student Emergency Fund, including student advisement, financial oversight, applicant intake, creating/sending letters, scheduling committee meetings, notifying students of committee decisions, tracking data, and report generation as requested
Essential Function | Yes
Percentage of Time | 20Job Duty | Recruit, select, and mentor students for the Dean’s Advisory Council. Facilitate meetings and ensure compliance with Beyond the Classroom Matters policies and procedures for experiential learning.
Essential Function | Yes
Percentage of Time | 5Job Duty | Other duties as assigned.
Essential Function | No
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 25Job Duty | Serve as finance and HR liaison for the Office of the Dean of Students and Deputy Title IX Coordinator. Maintain working knowledge of finance and HR systems. Ensure compliance with university policies and procedures. Generate periodic reports, as needed.
Essential Function | Yes
Percentage of Time | 5Job Duty | Provide project management support for student education, prevention, training, and compliance for units within the Office of the Dean of Students .
Essential Function | Yes
Percentage of Time | 10Job Duty | Assist the Dean of Students in division/university committee membership responsibilities including Policy Advisory Committee, Trauma Response Team (including service as the point person for Horseshoe bricks for student deaths), Continuum of Care Case Management Team, Threat Assessment Committee and others.
Essential Function | Yes
Percentage of Time | 10Job Duty | Provide administrative support to the Division’s Safely Engaging in Expression Delegates (SEED) Team, including recruitment/selection of members, create and maintain all tracking documents (event details, volunteer details, distribution lists, etc.) in consultation with campus partners, maintain SEED email account, create marketing materials, training support, and volunteer at events.
Essential Function | Yes
Percentage of Time | 20Job Duty | Provide case management and administrative support for the Carolina Cares Student Emergency Fund, including student advisement, financial oversight, applicant intake, creating/sending letters, scheduling committee meetings, notifying students of committee decisions, tracking data, and report generation as requested
Essential Function | Yes
Percentage of Time | 20Job Duty | Recruit, select, and mentor students for the Dean’s Advisory Council. Facilitate meetings and ensure compliance with Beyond the Classroom Matters policies and procedures for experiential learning.
Essential Function | Yes
Percentage of Time | 5Job Duty | Other duties as assigned.
Essential Function | No
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 11/15/2025
Job Open Date | 10/14/2025
Job Close Date | 11/14/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 14, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/196295
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date | 11/15/2025
Job Open Date | 10/14/2025
Job Close Date | 11/14/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 14, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/196295
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
Optional Documents
- List of References and Contact Information
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