Executive Assistant to the Dean for College of Education, Human Performance, and Health
🇺🇸
Spartanburg, SC
🕑
Full-Time
💰
$41K - $52K
💻
Other
🗓️
September 4th, 2025
Edtech.com's Summary
University of South Carolina is hiring an Executive Assistant to the Dean for College of Education, Human Performance, and Health. This role coordinates daily and recurring operations of the College under the Dean's supervision while applying College policies and procedures. It serves as the main contact for students, faculty, staff, and the public, managing administrative tasks including scheduling, financial transactions, event coordination, and personnel support.
Highlights
Manage the Dean’s office including scheduling, meetings, travel documents, and correspondence.
Administer hiring processes, maintain personnel files, and prepare pay documents for faculty and staff.
Process financial transactions such as purchases, invoices, travel requests, and reimbursements using PeopleSoft and related software.
Coordinate office operations, supervise staff, and provide backup support as needed.
Monitor multiple budgets, assist with budget reports, and ensure compliance with budgetary policies.
Organize College events including marketing, registration tracking, room reservations, and catering arrangements.
Utilize software tools including PeopleSoft, PeopleAdmin, Banner, Microsoft Office Suite, and Adobe Acrobat/Reader efficiently.
Requires a high school diploma or GED with at least 2 years related experience; bachelor’s degree or equivalent preferred.
Salary range is $41,258 to $52,000, commensurate with education and experience.
Position involves interaction with students, faculty, staff, other university departments, and the public.
Executive Assistant to the Dean for College of Education, Human Performance, and Health Full Description
Executive Assistant to the Dean for College of Education, Human Performance, and Health
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition Program
Dependent Scholarships
Employee Assistance Program (EAP)
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Posting Details
Posting Summary
Logo | Posting Number | STA00731PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Assistant Link to USC Market Title | https://uscjobs.sc.edu/titles/131895 Job Level | A3 - Administrative/Operational Support Business Title (Internal Title) | Executive Assistant to the Dean for College of Education, Human Performance, and Health Campus | Upstate Work County | Spartanburg College/Division | USC Upstate College/Division Level Department | UPS College of Education, Human Performance & Health Administration State Pay Band | 5 Approved Starting Salary | $41,258 Advertised Salary Range | $41,258 - $52,000; Salary commensurate with education and experience. Location of Vacancy | USC Upstate Spartanburg, SC Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required. Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Executive Assistant to the Dean for College of Education, Human Performance, and Health University of South Carolina Upstate STA00731PO25 Spartanburg, SC
The Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH) coordinate the daily and recurring operations of the College under the direct supervision of the Dean; maintains knowledge and applies the policies and procedures of the College; serves as primary contact of the College to students, faculty, staff, and the public. Job Related Minimum Required Education and Experience | Typically holds a high school diploma or GED. Requires 2 or more years of job related experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Knowledge/Skills/Abilities | Successful background check is required. Apply policies, balance priorities, and work with limited supervision in the carrying out internal working procedures. Utilize software applications at a high level of efficiency and effectiveness (PeopleSoft, PeopleAdmin, Banner, Microsoft Office Suite, Adobe Acrobat/Adobe Reader); plan and prioritize tasks on multiple schedules and calendars; locate and utilize resources independently and proactively. Maintain confidentiality and interact in a positive manner with students, faculty, other University departments, and the public. Possess a high level of organization, attention to detail, and regular attendance.
Job Duties
Job Duty | Executes extensive duties associated with the administration and management of the Dean’s office requiring high levels of organization, discretion, and personal responsibility with little or no supervision. Provides administrative assistance to the Dean of CoEHPH and the Associate Dean of CoEHPH, and the CoEHPH Department Chairs including prioritizing scheduling appointments and meetings, handling phone calls, meeting preparation, attending meetings and taking meeting notes, preparing travel documents, reimbursements, and clerical assistance. Prepares work requests for CoEHPH for general safety and maintenance, computer and telephone issues, and key requests. Reserves rooms (computer lab, classroom space, and conference room) each fall, spring, and summer.
Essential Function | Yes Percentage of Time | 25Job Duty | Prepare pay documents for the CoEHPH full-time and part-time faculty, student teacher supervisors, and staff. Prepare pay rosters for Fall, Spring and Summer sessions. Maintain personnel files for CoEHPH employees. Administer the hiring process for new full-time and part-time faculty and staff positions; set up all candidate files and database; complete travel reimbursements for candidates. Maintain the updated CoEHPH directory. Ensure all new employees have their equipment and onboarding materials on their start date.
Essential Function | Yes Percentage of Time | 20Job Duty | Process all financial transactions for the CoEHPH including, but not limited to making p-card purchases, processing invoices, travel requests/TAPs, and reimbursements; coordinates various purchasing and printing documents to ensure timely and accurate financial and administrative operations.
Essential Function | Yes Percentage of Time | 15Job Duty | Coordinates the operations of the CoEHPH office coordinating job responsibilities for the CoEHPH office staff. Coordinates Administrative Assistants for the CoEHPH, part-time employees, and student workers. Provides back up support for the departments when needed.
Essential Function | Yes Percentage of Time | 10Job Duty | Monitors compliance with annual budget. Monitor multiple budgets under the umbrella of the CoEHPH. Consult with program personnel regarding the availability of funds and preparation of funding requests. Initiate, process, and maintain records of requisitions, payment requests, travel authorizations, travel reimbursements in PeopleSoft. Assist faculty with TAPS applications and reimbursements. Assist the Dean with budget reports and budget planning.
Essential Function | Yes Percentage of Time | 10Job Duty | Coordinate with all the CoEHPH event planning and administration. Duties include but are not limited to creating marketing materials, tracking registration/enrollments, setting up displays, keeping record of which faculty attend, and preparing pay documents for attending faculty when required. Assists faculty with room reservations, event scheduling and planning, and ordering catering when needed.
Essential Function | Yes Percentage of Time | 10Job Duty | Provides assistance to the CoEHPH through the acceptance of various administrative duties of office operations. Coordinate undergraduate MOU Process. Coordinate incoming and outgoing correspondence and files. Composes correspondence and types all confidential correspondence as instructed. Receives and screens phone calls-answers pertinent questions or routes calls to proper person. Serves as a liaison-interacts with other departments on campus, staff/faculty, students and the general public in a professional manner. Monitors student assistants.
Essential Function | Yes Percentage of Time | 5Job Duty | Other duties as needed.
Essential Function | Yes Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 11/03/2025 Job Open Date | 09/03/2025 Job Close Date | Open Until Filled | Yes Special Instructions to Applicant | The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Quicklink for Posting | https://uscjobs.sc.edu/postings/194364 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* This University of South Carolina Upstate position is located in Spartanburg, South Carolina. Do you wish to continue applying for this position?
Yes
No
* Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
Yes
No
* Do you have a bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency?
Yes
No
* The salary range for this position is $41,258 - $52,000 based on education and experience. Is this salary range acceptable to you?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
Other Supporting Documents
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