Executive Assistant to the Vice Chancellor for University Advancement

Edtech.com's Summary

University of South Carolina is hiring an Executive Assistant to the Vice Chancellor for University Advancement. This role manages the Office of University Advancement operations, supports the Vice Chancellor and affiliated foundations, coordinates board activities, serves as a liaison with university constituents, and assists with event planning.

Highlights

Administers office operations and provides executive-level administrative support to the Vice Chancellor and related entities.
Coordinates and plans activities for the Spartanburg County Commission for Higher Education and the University Foundation Board of Directors.
Serves as liaison between University Advancement and faculty, staff, students, alumni, donors, and community members.
Assists with planning and execution of key university events and serves on event committees.
Provides administrative support to the Associate Vice Chancellor for UM&C.
Requires proficiency in Microsoft Office and internet usage; familiarity with Raiser’s Edge, Financial Edge, BoardEffect, SharePoint, and PeopleSoft is preferred.
Must have a valid driver’s license and a good driving record; successful background check required.
Requires a high school diploma or GED and at least three years of related job experience.
Salary range is $44,296 - $49,253, commensurate with education and experience.
Supports a full-time 37.5-hour schedule Monday through Friday with occasional evenings and weekends as needed.

Executive Assistant to the Vice Chancellor for University Advancement Full Description

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Please see Special Instructions for more details.

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition Program
Dependent Scholarships
Employee Assistance Program (EAP)
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities

Posting Details

Posting Summary

Logo
Posting Number	STA00314PO26
Job Family	Administrative Support
Job Function	Administrative Services
USC Market Title	Administrative Assistant
Link to USC Market Title	https://uscjobs.sc.edu/titles/131901
Job Level	A4 - Administrative/Operational Support
Business Title (Internal Title)	Executive Assistant to the Vice Chancellor for University Advancement
Campus	Upstate
Work County	Spartanburg
College/Division	USC Upstate College/Division Level
Department	UPS University Advancement
State Pay Range	G07
USC Market Range	MRD - $44,296 $54,263 $64,229
Anticipated Hiring Range	$44,296 - $49,253; Salary commensurate with education and experience.
Location of Vacancy	USC Upstate, Spartanburg, SC
Part/Full Time	Full Time
Hours per Week	37.5
Work Schedule	Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
Basis	12 months
Job Search Category	Alumni Development

About USC

About University of South Carolina	From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement	The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary	Executive Assistant to the Vice Chancellor for University Advancement University of South Carolina Upstate STA00314PO26 Spartanburg, SC Reporting to the Vice Chancellor for University Advancement who also serves as Executive Director of the USC Upstate Foundations, this position provides executive-level assistance and support to the Office of the University Advancement, affiliated Foundations, and the Spartanburg County Commission on Higher Education.
Job Related Minimum Required Education and Experience	Typically holds a high school diploma or GED. Requires 3 or more years of job related experience.
Required Certification, Licensure/Other Credentials	Driver’s license.
Preferred Qualifications	Experience with Raiser’s Edge, Financial Edge, BoardEffect, SharePoint and PeopleSoft software a plus.
Knowledge/Skills/Abilities	A good driving record and successful background check are required. Must possess good knowledge of the overall principles, policies, and general practices of office management. Proficient in Microsoft Office and internet. Must have excellent communication skills and ability to thrive in a fast-paced changing computer support environment.

Job Duties

Job Duty	Administers the Office of University Advancement to ensure consistent and efficient operations of the division. Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the vice chancellor’s behalf, maintaining comprehensive and accurate records, organizing meetings, including scheduling, sending reminders, and organizing catering when necessary, answering phone calls in a polite and professional manner, coordinating travel arrangements for team members and prospective employees, welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team member and managing the vice chancellor’s calendar, including making appointments and prioritizing the most sensitive matters.
Essential Function	Yes
Percentage of Time	35

Job Duty	As Board Administrator, coordinates and plans all activities related to the Spartanburg County Commission for Higher Education and the University Foundation Board of Directors including scheduling, meeting minutes, reporting, and communications.
Essential Function	Yes
Percentage of Time	25

Job Duty	Serves as a liaison and maintains a positive rapport and interface between the Office of University Advancement and university constituents, including faculty, staff, students, alumni, donors as well as the community at large.
Essential Function	Yes
Percentage of Time	15

Job Duty	Assists in planning and executing signature events in conjunction with the Office of Special Events and other related parties. Serve on multiple event planning committees including commencement, arbor day, etc.
Essential Function	Yes
Percentage of Time	10

Job Duty	Provide administrative support to the AVC for UM&C.
Essential Function	Yes
Percentage of Time	10

Job Duty	Other duties as assigned.
Essential Function	Yes
Percentage of Time	5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive	No
Hazardous weather category	Non-Essential

Posting Detail Information

Number of Vacancies	1
Desired Start Date	06/15/2026
Job Open Date	05/05/2026
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicant	The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application. USC Upstate offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Quicklink for Posting	https://uscjobs.sc.edu/postings/205887
EEO Statement	The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This University of South Carolina Upstate position is located in Spartanburg, South Carolina.

Do you wish to continue applying for this position?
- Yes
- No
* Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
- Yes
- No
* Do you have a high school diploma or GED and 3 or more years of job-related experience?
- Yes
- No
* Do you have a good driving record and valid driver’s license?
- Yes
- No
* The salary range for this position is $44,296 - $49,253 based on education and experience. Is this salary range acceptable to you?
- Yes
- No

Applicant Documents

Required Documents

Cover Letter
Resume

Optional Documents

Other Supporting Documents
List of References and Contact Information

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Original Job Description