North Central College
Executive Assistant to the Vice President for Enrollment Management and Marketing
🇺🇸 Naperville, IL
🕑 Full-Time
💰 $23 - $27 per Hour
💻 Enrollment
🗓️ July 22nd, 2025
Edtech.com's Summary
North Central College is hiring an Executive Assistant to the Vice President for Enrollment Management and Marketing. The Executive Assistant provides high-level administrative and strategic support by managing complex schedules, coordinating meetings, handling communications, and supporting divisional projects and events to ensure smooth internal operations and effective prioritization.
Highlights
- Manage daily calendar and schedule for the Vice President, coordinating meetings with internal and external stakeholders.
- Prepare meeting materials, take notes, and track follow-up items to support executive decision-making.
- Serve as primary liaison for professional, timely communications with students, faculty, staff, trustees, and external partners.
- Support project planning, event coordination, and divisional communications within Enrollment Management and Marketing division.
- Maintain confidentiality with personnel, financial, and strategic matters.
- Proficiency required in Microsoft Office, Google Workspace, and project management tools.
- Bachelor’s degree required, or minimum 5 years executive-level support experience; 3 years preferred in a fast-paced professional setting.
- Salary range of $23.00 to $27.00 per hour, with comprehensive benefits including medical, dental, vision insurance, retirement plans, and tuition waiver.
- Expected to work occasional early mornings, evenings, or weekends for events or board activities.
- Supports the Vice President as a trusted advisor, helping to drive follow-through and improve operational processes independently.
Executive Assistant to the Vice President for Enrollment Management and Marketing Full Description
Executive Assistant to the Vice President for Enrollment Management and Marketing
Posting Number | S000911
Position Title | Executive Assistant to the Vice President for Enrollment Management and Marketing
Department | Enrollment Management, Marketing-DIV
Division | Enrollment Management and Marketing
Supervisor Title | Vice President for Enrollment Management and Marketing
Status | Full Time Regular
Salary Range | $23.00-$27.00
Position Summary | The Executive Assistant provides high-level, proactive administrative and strategic support to the Vice President for Enrollment Management and Marketing (VPEMM). This role requires an individual with exceptional judgment, discretion, and organizational acumen – someone who thrives in a fast-paced, high-stakes environment and brings clarity and calm to complex workflows. The ideal candidate will function as a true partner to the VPEMM, anticipating needs, managing competing priorities, and fostering seamless internal operations across the division.
Description of Key Responsibilities
Manage the VPEMM’s daily calendar and schedule, including meetings with internal stakeholders and external partners, board committees, executive staff, and divisional leaders. Prepare the VPEMM for meetings by compiling agendas, background materials, and briefing notes; attend key meetings to take and summarize notes and track follow-up items. Serve as the primary point of contact and liaison for the VPEMM, ensuring professional and timely communication with students, faculty, staff, trustees, and external constituents. Support project planning and tracking across the division, ensuring deadlines are met and details are managed. Assist in the coordination and execution of divisional events, strategic planning retreats, and leadership meetings. Maintain divisional files, organizational charts, and project documentation; oversee internal divisional communications as appropriate. Handle confidential personnel, financial, and strategic matters with the utmost professionalism and discretion. Coordinate logistics and materials for board committee meetings led by the VPEMM. Proactively identify and implement improved systems for calendar management, meeting preparation, and communication flows. Serve as a resource and occasional support to other units within the division as needed.
ADDITIONAL EXPECTATIONS
Occasional early mornings, evenings, or weekend hours may be required to support key events or board activity. May represent the VPEMM or the division in cross-functional meetings. Expected to proactively develop knowledge of College operations, priorities, and key stakeholders.
Required Knowledge, Skills and Abilities
• Deep understanding of and respect for confidentiality and discretion.
• Advanced proficiency in Microsoft Office, Google Workspace, and project management tools.
• Exceptional verbal and written communication skills.
• Ability to synthesize and summarize meetings and materials for executive review.
• High emotional intelligence and the ability to remain calm and solutions-oriented under pressure.
• Demonstrated commitment to institutional mission.
Distinguishing Characteristics
This position is far more than traditional administrative support. The Executive Assistant serves as a trusted advisor and extension of the VPEMM, attending meetings to capture key points, driving follow-through, and ensuring details do not slip through the cracks. The successful candidate will be someone who: Enjoys the challenge of managing up and across. Has a gift for reading the room and ‘reading the mind’ of their executive. Upholds the highest standard of confidentiality. Demonstrates excellent judgment in navigating complex or sensitive situations. Finds deep satisfaction in creating order from chaos. Does not require micromanagement and seeks ways to improve processes independently.
Education/Training | Bachelor’s degree required. In lieu of a degree, a minimum of 5 years of progressively responsible executive-level administrative support may be considered.
Experience | Preferred 3 years of experience supporting a senior executive in a fast-paced, professional setting. Higher education experience is preferred but not required. Must demonstrate prior success managing complex schedules, projects, and communications with minimal oversight.
Licenses or Certifications |
Is This a Temporary Position? | No
Employment Conditions | An offer of employment is contingent upon successful completion of the College’s background screening process.
Number of Vacancies | 1
Position Title | Executive Assistant to the Vice President for Enrollment Management and Marketing
Department | Enrollment Management, Marketing-DIV
Division | Enrollment Management and Marketing
Supervisor Title | Vice President for Enrollment Management and Marketing
Status | Full Time Regular
Salary Range | $23.00-$27.00
Position Summary | The Executive Assistant provides high-level, proactive administrative and strategic support to the Vice President for Enrollment Management and Marketing (VPEMM). This role requires an individual with exceptional judgment, discretion, and organizational acumen – someone who thrives in a fast-paced, high-stakes environment and brings clarity and calm to complex workflows. The ideal candidate will function as a true partner to the VPEMM, anticipating needs, managing competing priorities, and fostering seamless internal operations across the division.
Description of Key Responsibilities
Manage the VPEMM’s daily calendar and schedule, including meetings with internal stakeholders and external partners, board committees, executive staff, and divisional leaders. Prepare the VPEMM for meetings by compiling agendas, background materials, and briefing notes; attend key meetings to take and summarize notes and track follow-up items. Serve as the primary point of contact and liaison for the VPEMM, ensuring professional and timely communication with students, faculty, staff, trustees, and external constituents. Support project planning and tracking across the division, ensuring deadlines are met and details are managed. Assist in the coordination and execution of divisional events, strategic planning retreats, and leadership meetings. Maintain divisional files, organizational charts, and project documentation; oversee internal divisional communications as appropriate. Handle confidential personnel, financial, and strategic matters with the utmost professionalism and discretion. Coordinate logistics and materials for board committee meetings led by the VPEMM. Proactively identify and implement improved systems for calendar management, meeting preparation, and communication flows. Serve as a resource and occasional support to other units within the division as needed.
ADDITIONAL EXPECTATIONS
Occasional early mornings, evenings, or weekend hours may be required to support key events or board activity. May represent the VPEMM or the division in cross-functional meetings. Expected to proactively develop knowledge of College operations, priorities, and key stakeholders.
Required Knowledge, Skills and Abilities
• Deep understanding of and respect for confidentiality and discretion.
• Advanced proficiency in Microsoft Office, Google Workspace, and project management tools.
• Exceptional verbal and written communication skills.
• Ability to synthesize and summarize meetings and materials for executive review.
• High emotional intelligence and the ability to remain calm and solutions-oriented under pressure.
• Demonstrated commitment to institutional mission.
Distinguishing Characteristics
This position is far more than traditional administrative support. The Executive Assistant serves as a trusted advisor and extension of the VPEMM, attending meetings to capture key points, driving follow-through, and ensuring details do not slip through the cracks. The successful candidate will be someone who: Enjoys the challenge of managing up and across. Has a gift for reading the room and ‘reading the mind’ of their executive. Upholds the highest standard of confidentiality. Demonstrates excellent judgment in navigating complex or sensitive situations. Finds deep satisfaction in creating order from chaos. Does not require micromanagement and seeks ways to improve processes independently.
Education/Training | Bachelor’s degree required. In lieu of a degree, a minimum of 5 years of progressively responsible executive-level administrative support may be considered.
Experience | Preferred 3 years of experience supporting a senior executive in a fast-paced, professional setting. Higher education experience is preferred but not required. Must demonstrate prior success managing complex schedules, projects, and communications with minimal oversight.
Licenses or Certifications |
Is This a Temporary Position? | No
Employment Conditions | An offer of employment is contingent upon successful completion of the College’s background screening process.
Number of Vacancies | 1
Posting Detail Information
EEO Statement | North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources. Determinations for reasonable accommodation will be made on a case-by-case basis.
Close Date |
Open Until Filled | Yes
Additional Information | The pay offered to the selected candidate will be determined based on factors including (but not limited to) the candidate’s experience, qualifications, and training.
North Central College provides a comprehensive benefits package, which includes: All-inclusive medical, dental and vision group insurance Health and dependent care savings plans Employer-paid life, AD&D and disability group insurance 403(b) retirement plan with employer contributions Employee assistance plan resources Tuition waiver for full-time employees, spouse and dependent children Generous paid time off plans, including 3 weeks vacation to start 15 paid holidays per year, including 5 days during NCC Winter Break Free access to campus health center, fitness and athletic facilities, and library Employee discount program
Close Date |
Open Until Filled | Yes
Additional Information | The pay offered to the selected candidate will be determined based on factors including (but not limited to) the candidate’s experience, qualifications, and training.
North Central College provides a comprehensive benefits package, which includes: All-inclusive medical, dental and vision group insurance Health and dependent care savings plans Employer-paid life, AD&D and disability group insurance 403(b) retirement plan with employer contributions Employee assistance plan resources Tuition waiver for full-time employees, spouse and dependent children Generous paid time off plans, including 3 weeks vacation to start 15 paid holidays per year, including 5 days during NCC Winter Break Free access to campus health center, fitness and athletic facilities, and library Employee discount program
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you authorized to work in the US?
- YES
- NO
- * Will you now or in the future require sponsorship for work authorization?
- YES
- NO
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Interest
Optional Documents
North Central College
30 North Brainard Street, Naperville, IL 60540
630.637.5757
humanresources@hr.noctrl.edu.
30 North Brainard Street, Naperville, IL 60540
630.637.5757
humanresources@hr.noctrl.edu.
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