Executive Assistant to Vice President for Development and Alumni Relations

Executive Assistant to Vice President for Development and Alumni Relations

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

 Position Information 

Posting Number  | S06441P
Position Title  | Executive Assistant to Vice President for Development and Alumni Relations
Department  | VP Development
Location  | Arlington
Position Status  | Full-time
Work Schedule  | Monday-Friday; 8:00am-5:00pmMay require occasional travel, evening, and weekend duties.
Salary  | Salary is commensurate based on qualifications and relevant experience.
Pay Basis  | Monthly
Job Summary  | The Executive Assistant for the Vice President for Development and Alumni Relations provides comprehensive highly skilled administrative support service to relieve the Vice President of a number of organizational decisions and serves as the liaison for the senior staff and the department. Responsible for daily office management, correspondence, complex level decisions, exercising initiative and independent judgment.

Essential Duties and Responsibilities  | Provides sophisticated calendar management and travel coordination for the Vice President’s calendar. Coordinates meetings working directly with the offices of university’s leadership: president, provost, vice presidents, deans and other campus leadership. Supports complex itineraries for domestic and international travel. Anticipates needs and questions, organizes timelines, and monitors deadlines for meeting deliverables and projects that require the Vice President’s input and assessment. Provides a broad variety of administrative tasks that allow the Vice President to effectively lead the unit including the preparation of high level correspondence, briefings, reports, and analysis for meetings for the Vice President and other executive leadership requiring complex level decisions; exercises initiative and independent judgment. Proofreads documents for review and/or official signature. Handles confidential and sensitive materials and conducts related research as necessary. Serves as the primary point of contact for internal and external constituents on all matters pertaining to the Vice President. Manages inquiries directed to the Vice President; determines the proper course of action, referral, or response exercising judgement to reflect the VP’s style and organization policy. Schedules and coordinates meetings with donors and high-level external constituents. Coordinates catering, meeting logistics and agendas for events, staff meetings, and luncheons. Tracks donor activity as reported by the President and Vice President using donor database (Raiser’s Edge) software. Documents call reports, emails, letters, and phone calls with donors. Runs reports and updates details for weekly unit-wide Monday Memos sent by the Vice President. Responsible for daily office management of admin support staff, coordinating admin support needs across the department. Performs other duties as assigned. Use of a personal vehicle for work-related local travel will be needed.

Minimum Qualifications  | Bachelor’s degree with three (3) years upper-level experience in administrative, secretarial or clerical position or seven (7) years of equivalent mix of education and relevant experience in similar role. Experience with accounts and budget management. Experience with calendar management and travel coordination at the executive level. Experience working effectively across University departments, units, and constituencies.

Preferred Qualifications  | Familiarity with UT System policies and procedures. Familiarity with the dynamics of higher education. Familiarity working with donor data base Blackbaud (Raiser’s Edge NXT) or related database software. Familiarity working with PeopleSoft (UTShare), or similar platforms. Demonstrated experience in computer technology, including proficiency with specialized software such as spreadsheets, word processing, and database management systems.

Knowledge, Skills and Abilities  | Knowledge of digital tools and other office software applications and demonstrated financial understanding of budget management. Excellent written, verbal and interpersonal communication skills. Excellent analytical, organizational and time management skills. Ability to maintain confidential information. Ability to prioritize and organize multiple tasks and deadlines. Ability to work effectively across University departments, units and constituencies. Proficiency with Microsoft tools (Outlook, Excel, Word, and TEAMs), and other common office software.

Other Requirements  |
Workplace and Eligibility Conditions  | May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs, lifting and moving.
Benefits Eligible  | Yes
Benefits at UTA  | We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement  | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement  | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information  | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations  | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

 Posting Detail Information 

Number of Vacancies  | 1
Open Until Filled  |
Minimum Number of References Required  | 3
Maximum Number of References Accepted  | 3
Special Instructions to Applicants  | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019

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