Edtech.com's Summary

The Catholic University of America is hiring an Executive Project Manager. The role involves managing complex projects and coordinating executive operations for the Dean of the Law School and the Associate Dean for Administration & Chief of Staff, ensuring efficient functioning of the Dean's Office and Law School administration.

Highlights

Manage the Dean’s schedule including meetings, fundraising, donor relations, and employment interviews.
Support human resources operations including recruitment, onboarding, training coordination, and personnel matters.
Assist with faculty hiring processes and Committee on Appointments and Promotions support.
Oversee administrative assistant projects to ensure workload balance and operational efficiency.
Handle confidential communications and personnel matters with professionalism and discretion.
Prepare and process payments, requisitions, contracts, and related administrative documents.
Maintain correspondence, records, and confidential files related to budgets, personnel, and faculty matters.
Coordinate faculty appointments, promotions, tenure, and related University forms and communications.
Serve as liaison to the Association of American Law Schools and the American Bar Association.
Require a Bachelor's Degree plus at least three years of professional experience in a legal or academic setting.

Executive Project Manager Full Description

Posting Title: Executive Project Manager Overview:

The Executive Project Manager serves as a key strategic and administrative partner to the Dean of the Law School and the Associate Dean for Administration & Chief of Staff. The position is responsible for managing complex projects, coordinating executive operations, and ensuring the smooth, efficient functioning of the Dean’s Office and the broader Law School administration.

This role oversees and advances both the recurring operational functions of the Dean’s Office and special initiatives undertaken by Law School leadership, ensuring projects move forward in a coordinated, timely, and effective manner. The Executive Project Manager also works closely with the Chief of Staff to support the day-to-day management and operational needs of the Law School, exercising a high degree of professionalism, judgment, discretion, and organizational leadership.

Responsibilities:

Coordinate and manage the Dean’s schedule, including on- and off-campus meetings, appointments, fundraising and donor relations activities, employment interviews, and other strategic engagements.
In collaboration with the Chief of Staff, assist in managing the Law School’s human resources operations, including faculty and staff recruitment, onboarding and orientation, training coordination, and University HR processes related to offboarding, salary actions, position description updates, and related personnel matters.
Under the direction of the Dean and Faculty Chair, support the Law School’s Committee on Appointments and Promotions (CAP), including coordinating faculty hiring processes, candidate communications, interview logistics, and related administrative support.
Coordinate and oversee projects assigned to the Law School’s administrative assistant pool, directing overflow work and assignments across departments to ensure balanced workloads, operational efficiency, and high-quality administrative support.
Exercise exceptional diplomacy, professionalism, confidentiality, and discretion in handling sensitive communications, personnel matters, and institutional information.
Under the direction of the Chief of Staff, prepare and process payment requests, requisitions, contracts, and related administrative documentation related to the Law School's budget and general operations.
Draft, prepare, route, and maintain correspondence and records of a business, strategic, and confidential nature.
Route inquiries and correspondence appropriately to associate deans, assistant deans, faculty members, or other University offices as necessary.
Gather background materials and information for use in preparing responses and communications from the Dean’s Office; draft, edit, and proofread outgoing correspondence and related materials.
Maintain and organize confidential and operational files related to budgets, personnel, faculty matters, and Law School administration, including indexing, retrieval, copying, and records management.
Prepare agendas, meeting materials, minutes, and supporting documentation for faculty meetings, CAP meetings, and other administrative meetings; attend meetings as required.
Coordinate and process matters related to faculty appointments, promotions, tenure, rank changes, and long-term contracts, including application materials, interview schedules, University forms, communications with the Provost’s Office, and maintenance of faculty records.
Serve as liaison to the Association of American Law Schools regarding reports, membership matters, faculty recruitment activities, and annual faculty hiring conferences.
Serve as liaison to the American Bar Association regarding reports, correspondence, bulletins, accreditation-related communications, and annual statistical questionnaires.
Coordinate travel arrangements and related logistics for the Dean and Chief of Staff.
Respond to inquiries from faculty, staff, students, alumni, donors, and external constituents, providing professional assistance and directing matters to the appropriate office or individual.
Maintain the professional atmosphere, decorum, and day-to-day operations of the Dean’s Office, ensuring a welcoming and responsive environment for guests and visitors.
Liaise with Law School and University support offices to coordinate maintenance requests, facilities needs, and other operational matters on behalf of the Dean’s Office.
Perform additional duties and special projects as assigned by the Dean or Chief of Staff.

Qualifications:

Bachelor's Degree with a minimum of three (3) years of professional work experience in a legal and/or academic environment.

Original Job Description

Posting Title: Executive Project Manager Overview:

Coordinate and manage the Dean’s schedule, including on- and off-campus meetings, appointments, fundraising and donor relations activities, employment interviews, and other strategic engagements.
In collaboration with the Chief of Staff, assist in managing the Law School’s human resources operations, including faculty and staff recruitment, onboarding and orientation, training coordination, and University HR processes related to offboarding, salary actions, position description updates, and related personnel matters.
Under the direction of the Dean and Faculty Chair, support the Law School’s Committee on Appointments and Promotions (CAP), including coordinating faculty hiring processes, candidate communications, interview logistics, and related administrative support.
Coordinate and oversee projects assigned to the Law School’s administrative assistant pool, directing overflow work and assignments across departments to ensure balanced workloads, operational efficiency, and high-quality administrative support.
Exercise exceptional diplomacy, professionalism, confidentiality, and discretion in handling sensitive communications, personnel matters, and institutional information.
Under the direction of the Chief of Staff, prepare and process payment requests, requisitions, contracts, and related administrative documentation related to the Law School's budget and general operations.
Draft, prepare, route, and maintain correspondence and records of a business, strategic, and confidential nature.
Route inquiries and correspondence appropriately to associate deans, assistant deans, faculty members, or other University offices as necessary.
Gather background materials and information for use in preparing responses and communications from the Dean’s Office; draft, edit, and proofread outgoing correspondence and related materials.
Maintain and organize confidential and operational files related to budgets, personnel, faculty matters, and Law School administration, including indexing, retrieval, copying, and records management.
Prepare agendas, meeting materials, minutes, and supporting documentation for faculty meetings, CAP meetings, and other administrative meetings; attend meetings as required.
Coordinate and process matters related to faculty appointments, promotions, tenure, rank changes, and long-term contracts, including application materials, interview schedules, University forms, communications with the Provost’s Office, and maintenance of faculty records.
Serve as liaison to the Association of American Law Schools regarding reports, membership matters, faculty recruitment activities, and annual faculty hiring conferences.
Serve as liaison to the American Bar Association regarding reports, correspondence, bulletins, accreditation-related communications, and annual statistical questionnaires.
Coordinate travel arrangements and related logistics for the Dean and Chief of Staff.
Respond to inquiries from faculty, staff, students, alumni, donors, and external constituents, providing professional assistance and directing matters to the appropriate office or individual.
Maintain the professional atmosphere, decorum, and day-to-day operations of the Dean’s Office, ensuring a welcoming and responsive environment for guests and visitors.
Liaise with Law School and University support offices to coordinate maintenance requests, facilities needs, and other operational matters on behalf of the Dean’s Office.
Perform additional duties and special projects as assigned by the Dean or Chief of Staff.

Qualifications:

Bachelor's Degree with a minimum of three (3) years of professional work experience in a legal and/or academic environment.

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