Edtech.com's Summary

Michigan State University is hiring an Executive Staff Assistant to provide administrative support to the Chief Medical Officer, HCI leadership, and other executive management. The role involves managing executive correspondence, scheduling, meeting preparations, and representing the supervising executive in interactions with students, faculty, staff, and other stakeholders.

Highlights

Provide secretarial support including sorting mail, drafting responses, and maintaining logs.
Interpret university policies and administrative procedures for inquiries and take necessary actions.
Create, distribute, and present materials for administrator meeting agendas.
Manage executive calendars by scheduling meetings and arranging travel.
Attend meetings with or for the executive to acquire and relay information.
Perform duties typical of a Secretary III and Executive Secretary II to ensure task completion.
Required skills include word processing, spreadsheet, database, and presentation software proficiency.
Must have 5-8 years of progressively responsible university or related administrative experience.
Educational background includes high school with coursework in typing, shorthand, grammar, or an equivalent combination of education and experience.
The role supports MSU Health Care's Clinical Services and interacts with university executives, trustees, and the public.

Executive Staff Assistant Full Description

Position Summary:

This position will interact with students, faculty, staff, administrators, executives, trustees and the public in order to represent the supervising executive. The candidate will provide administrative support to the CMO, and HCI leadership, and other executive management.

Job Duties:

Sort, reviews and directs Executive's mail including drafting responses and maintaining logs to track delegated matters.
Interprets University policy and administrative procedures in response to inquiries and initiates necessary action.
Creates, distributes and presents necessary materials for administrator meeting agendas.
Maintains administrator's calendar including scheduling meetings and making travel arrangements.
Attends meetings with and for the Executive in order to acquire and disseminate information.
Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure the completion of necessary work.

Minimum Requirements

The job requires: knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume

Cover letter

Work Hours

STANDARD 8-5

Website

HTTPS://HEALTHCARE.MSU.EDU/

The Bidding Eligibility ends on 10/21/2025 at 11:55 PM

Original Job Description

Position Summary:

Job Duties:

Sort, reviews and directs Executive's mail including drafting responses and maintaining logs to track delegated matters.
Interprets University policy and administrative procedures in response to inquiries and initiates necessary action.
Creates, distributes and presents necessary materials for administrator meeting agendas.
Maintains administrator's calendar including scheduling meetings and making travel arrangements.
Attends meetings with and for the Executive in order to acquire and disseminate information.
Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure the completion of necessary work.

Minimum Requirements

Equal Employment Opportunity Statement

Required Application Materials

Resume

Cover letter

Work Hours

STANDARD 8-5

Website

HTTPS://HEALTHCARE.MSU.EDU/

The Bidding Eligibility ends on 10/21/2025 at 11:55 PM

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Executive Staff Assistant

Edtech.com's Summary

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