Edtech.com's Summary

Utah State University is hiring an External Partnerships Coordinator. This role plans, coordinates, and executes events and outreach initiatives while managing relationships with academic, industry, community, and funding partners to enhance organizational visibility and impact.

Highlights

Plan and execute in-person, virtual, and hybrid events aligned with organizational goals
Manage event logistics including timelines, budgets, venues, vendors, travel, and technology platforms
Coordinate outreach activities and serve as primary contact for external stakeholders
Collaborate with internal teams to develop event agendas, materials, and promotional content
Support event promotion, participation tracking, and reporting to leadership and funders
Ensure compliance with branding, accessibility, and quality standards
2-4 years experience in event coordination, outreach, or program management required
Bachelor’s degree preferred; experience in external partnerships and stakeholder engagement advantageous
Familiarity with event management tools, CRM systems, and scheduling platforms preferred
Work with Utah State University ASPIRE Foundation to advance electrified transportation infrastructure and partnerships

External Partnerships Coordinator Full Description

Overview:

The External Partnerships Coordinator is responsible for planning, coordinating, and executing events and outreach initiatives that strengthen the organization’s visibility, stakeholder relationships, and mission impact. Operating with moderate autonomy, this role independently manages multiple initiatives concurrently and exercises sound judgment in planning, prioritization, and problem‑solving to deliver high‑quality engagements.

Working across organizational functions and with a broad range of external partners—including academic, industry, community, and funding stakeholders—the External Partnerships Coordinator serves as a primary point of contact for events and outreach activities. The role manages logistics, communications, and execution for in‑person, virtual, and hybrid events, and supports promotion, documentation, and reporting to meet organizational, funder, and compliance expectations. While the position has no direct supervisory responsibility, it will manage vendors, contractors, or temporary staff to ensure successful outcomes. Through effective management and continuous improvement of processes and practices, the External Partnerships Coordinator plays a key role in advancing organizational awareness, engagement, and strategic partnerships.

Responsibilities:

Oversee, plan, and execute in-person, virtual, and hybrid events aligned with organizational goals
Manage event planning and logistics including timelines, budgets, venues, vendors, travel, and technology platforms
Coordinate outreach and engagement activities with academic, industry, community, and funding partners
Serve as a primary point of contact for event participants and external stakeholders
Consult with internal teams to develop event agendas, materials, and promotional content
Support promotion of events through digital channels and stakeholder communications
Track participation, outcomes, and feedback for events and outreach initiatives
Prepare reports and documentation to support leadership, funder, and compliance requirements
Ensure events and outreach activities meet branding, accessibility, and quality standards
Contribute to process improvements and best practices for events and outreach operations

Qualifications:
Minimum Qualifications:

2–4 years of relevant experience in:
- Event coordination or management
- Outreach, engagement, or communications
- Program or project coordination

Preferred Qualifications:

Bachelor’s degree preferred
Relevant professional experience in external partnerships, outreach, events, stakeholder engagement, communications, or a closely related field.
Demonstrated experience coordinating and cultivating external relationships with partners such as academic institutions, industry organizations, community groups, or funders.
Proven ability to manage multiple events or outreach initiatives concurrently, exercising judgment in planning, prioritization, and execution.
Strong experience serving as a primary point of contact for external stakeholders, with an emphasis on responsiveness, professionalism, and relationship continuity.
Experience working cross‑functionally with internal teams to align partnership and outreach activities with organizational goals.
Demonstrated ability to track engagement activities, outcomes, and follow‑up actions, and prepare summaries or reports for leadership or funders.
Ability to recognize partner needs and opportunities and connect them to appropriate internal teams or initiatives.
Familiarity with event management tools, CRM systems, scheduling platforms, or tracking databases is preferred.
Demonstrated ability to manage details, deadlines, and competing priorities in a dynamic environment.
Experience working in a nonprofit, research, academic, government, or mission‑driven organization.
Familiarity with branding, accessibility, and quality standards for public‑facing events and materials.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

College/Department Highlights:

The Utah State University ASPIRE Foundation is advancing the future of electrified transportation by translating world‑class research into real‑world infrastructure, planning, and deployment solutions. Created out of a nationally recognized Utah State University research program, ASPIRE builds on a strong foundation that includes a prestigious National Science Foundation Engineering Research Center award, along with sustained engagement through federal grants, state programs, and private‑sector partnerships. Since its formation, ASPIRE has grown significantly in scale and scope, supporting projects and collaborations internationally.

ASPIRE Foundation serves as the implementation and coordination hub for work that extends beyond academic research. The organization brings together professional staff, university partners, industry collaborators, utilities, and public agencies to address system‑level challenges such as charging infrastructure development, power and grid integration, corridor‑scale planning, and technology demonstration and deployments. ASPIRE is known for its ability to integrate technical analysis, planning, and real‑world testing to move concepts to reality and tackle challenges for deployable solutions.

With an experienced professional team and deep university and industry relationships, ASPIRE Foundation operates as a trusted technical partner within the intelligent electrified transportation ecosystem. Its work emphasizes rigor, collaboration, and practical outcomes—supporting infrastructure readiness, workforce development, and long‑term system resilience. Joining ASPIRE offers team members the opportunity to help shape infrastructure and energy systems, and contribute to complex and interdisciplinary efforts that will shape the next generation of mobility.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

*updated 12/2025 Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Matthew Pinner
Executive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1475 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | OCR@ed.gov

*updated 10/2025

Original Job Description

Overview:

Oversee, plan, and execute in-person, virtual, and hybrid events aligned with organizational goals
Manage event planning and logistics including timelines, budgets, venues, vendors, travel, and technology platforms
Coordinate outreach and engagement activities with academic, industry, community, and funding partners
Serve as a primary point of contact for event participants and external stakeholders
Consult with internal teams to develop event agendas, materials, and promotional content
Support promotion of events through digital channels and stakeholder communications
Track participation, outcomes, and feedback for events and outreach initiatives
Prepare reports and documentation to support leadership, funder, and compliance requirements
Ensure events and outreach activities meet branding, accessibility, and quality standards
Contribute to process improvements and best practices for events and outreach operations

Qualifications:
Minimum Qualifications:

2–4 years of relevant experience in:
- Event coordination or management
- Outreach, engagement, or communications
- Program or project coordination

Preferred Qualifications:

Bachelor’s degree preferred
Relevant professional experience in external partnerships, outreach, events, stakeholder engagement, communications, or a closely related field.
Demonstrated experience coordinating and cultivating external relationships with partners such as academic institutions, industry organizations, community groups, or funders.
Proven ability to manage multiple events or outreach initiatives concurrently, exercising judgment in planning, prioritization, and execution.
Strong experience serving as a primary point of contact for external stakeholders, with an emphasis on responsiveness, professionalism, and relationship continuity.
Experience working cross‑functionally with internal teams to align partnership and outreach activities with organizational goals.
Demonstrated ability to track engagement activities, outcomes, and follow‑up actions, and prepare summaries or reports for leadership or funders.
Ability to recognize partner needs and opportunities and connect them to appropriate internal teams or initiatives.
Familiarity with event management tools, CRM systems, scheduling platforms, or tracking databases is preferred.
Demonstrated ability to manage details, deadlines, and competing priorities in a dynamic environment.
Experience working in a nonprofit, research, academic, government, or mission‑driven organization.
Familiarity with branding, accessibility, and quality standards for public‑facing events and materials.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience ADA:

*updated 12/2025 Notice of Non-discrimination:

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | OCR@ed.gov

*updated 10/2025

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Edtech.com's Summary

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