University of South Carolina
External Relations Events Coordinator
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $45K
💻 Other
🗓️ July 7th, 2025
Blackbaud
CRM
Edtech.com's Summary
University of South Carolina is hiring an External Relations Events Coordinator. This role plans, organizes, and executes internal events to foster engagement and collaboration among faculty, students, and staff in the McCausland College of Arts and Sciences. The coordinator manages event logistics including scheduling, budgeting, marketing, and vendor relations to ensure successful and efficient events.
Highlights
- Plan and manage internal events such as faculty meetings, student activities, and staff morale initiatives.
- Oversee logistics including venue selection, catering, audiovisual setup, scheduling, and budget tracking.
- Develop and distribute promotional materials to maximize event participation using email, flyers, and digital platforms.
- Manage event paperwork, university policy compliance, and update CRM systems to track engagement and invitations.
- Support post-event assessments by gathering feedback and preparing reports on outcomes and improvements.
- Collaborate with the Office of External Relations to support college-wide events and other duties as assigned.
- Preferred knowledge of fundraising databases such as Blackbaud CRM and event management systems like 25Live.
- Require a bachelor's degree in a related field with at least one year of relevant experience; relevant certification or training may substitute experience.
- Starting salary is $45,133 with a full-time schedule (37.5 hours/week) Monday through Friday, occasional evenings and weekends required.
- Serve the McCausland College of Arts and Sciences community, including faculty, students, alumni, and staff.
External Relations Events Coordinator Full Description
Logo
Posting Number | STA00462PO25
Job Family | Event Management
Job Function | Events
USC Market Title | Events Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/132756
Job Level | P1 - Professional
Business Title (Internal Title) | External Relations Events Coordinator
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS College of Arts and Sciences
State Pay Band | 5
Approved Starting Salary | $45,133
Advertised Salary Range | $45,133
Location of Vacancy |
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday through Friday from 8:30am to 5:00pm, with one hour for lunch. Must be willing to work a flexible schedule to meet the needs of the department. Occasional evening and weekend work will be required.
Basis | 12 months
Job Search Category | Other Professional
Posting Number | STA00462PO25
Job Family | Event Management
Job Function | Events
USC Market Title | Events Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/132756
Job Level | P1 - Professional
Business Title (Internal Title) | External Relations Events Coordinator
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS College of Arts and Sciences
State Pay Band | 5
Approved Starting Salary | $45,133
Advertised Salary Range | $45,133
Location of Vacancy |
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday through Friday from 8:30am to 5:00pm, with one hour for lunch. Must be willing to work a flexible schedule to meet the needs of the department. Occasional evening and weekend work will be required.
Basis | 12 months
Job Search Category | Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Events Coordinator for the McCausland College of Arts and Sciences at the University of South Carolina is responsible for planning, organizing, and executing internal events that foster engagement, collaboration, and morale among faculty, students, and staff. This role plays a key part in strengthening the college community by coordinating meetings, student engagement activities, and team-building initiatives that align with the institution’s mission and goals. The Events Coordinator will oversee all aspects of event logistics, including scheduling, budgeting, marketing, and vendor management, ensuring that each event runs smoothly and effectively.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | One or more years of experience in areas such as event planning and coordination, . Ability to effectively communicate and maintain relationships with students, alumni, and faculty/staff.
Knowledge/Skills/Abilities
This position requires strong organizational skills, attention to detail, and the ability to collaborate with diverse internal groups to create meaningful and successful events that enhance the experience of the McCausland College of Arts and Sciences donors, alumni, faculty, staff, and students. Knowledge of fundraising database such as Blackbaud CRM is preferred. Working knowledge of an event management system (i.e. 25Live). Attention to detail is imperative. Must be able to multi-task and handle multiple interruptions throughout the day. Ability to establish good working relationships with alumni, students, campus partners, businesses, and general public. Demonstrated self-starter with strong initiative and customer service orientation; volunteer management skills an asset. Ability to frequently exercise high level of independent judgment. Ability to communicate effectively, both verbally and in writing. Ability to work effectively as part of a team and also take initiative when the need arises. Ability to develop and monitor budgets and expenditures for ongoing and special projects. Responsible decision-making, confidentiality, careful discretion and unquestioned accountability is essential. Ability to exercise discretion in interpreting and applying established department and University policies and procedures. Ability to use USC electronic forms including University fiscal tracking, personnel management, travel, and purchasing and some experience with PeopleSoft. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
The Events Coordinator for the McCausland College of Arts and Sciences at the University of South Carolina is responsible for planning, organizing, and executing internal events that foster engagement, collaboration, and morale among faculty, students, and staff. This role plays a key part in strengthening the college community by coordinating meetings, student engagement activities, and team-building initiatives that align with the institution’s mission and goals. The Events Coordinator will oversee all aspects of event logistics, including scheduling, budgeting, marketing, and vendor management, ensuring that each event runs smoothly and effectively.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | One or more years of experience in areas such as event planning and coordination, . Ability to effectively communicate and maintain relationships with students, alumni, and faculty/staff.
Knowledge/Skills/Abilities
This position requires strong organizational skills, attention to detail, and the ability to collaborate with diverse internal groups to create meaningful and successful events that enhance the experience of the McCausland College of Arts and Sciences donors, alumni, faculty, staff, and students. Knowledge of fundraising database such as Blackbaud CRM is preferred. Working knowledge of an event management system (i.e. 25Live). Attention to detail is imperative. Must be able to multi-task and handle multiple interruptions throughout the day. Ability to establish good working relationships with alumni, students, campus partners, businesses, and general public. Demonstrated self-starter with strong initiative and customer service orientation; volunteer management skills an asset. Ability to frequently exercise high level of independent judgment. Ability to communicate effectively, both verbally and in writing. Ability to work effectively as part of a team and also take initiative when the need arises. Ability to develop and monitor budgets and expenditures for ongoing and special projects. Responsible decision-making, confidentiality, careful discretion and unquestioned accountability is essential. Ability to exercise discretion in interpreting and applying established department and University policies and procedures. Ability to use USC electronic forms including University fiscal tracking, personnel management, travel, and purchasing and some experience with PeopleSoft. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Job Duties
Job Duty | Plan and manage internal events, including faculty meetings, student engagement activities, and staff morale initiatives, ensuring seamless execution and meaningful experiences. Maintain detailed event timelines and contingency plans to address any unforeseen challenges. Support all other events managed by the office of External Relations in the McCausland College of Arts and Sciences.
Essential Function | Yes
Percentage of Time | 30Job Duty | Support logistics and budget management for all College-wide events. Handle venue selection, catering, audiovisual setup, scheduling, and budget tracking to ensure cost-effective and high-quality events. Negotiate vendor contracts to optimize resources while maintaining event excellence.
Essential Function | Yes
Percentage of Time | 20Job Duty | Work with Communications Coordinator and Events Manager to develop and distribute promotional materials, including email invitations, flyers, and internal announcements, to maximize event participation. Leverage social media and digital platforms to expand outreach and engagement.
Essential Function | Yes
Percentage of Time | 15Job Duty | Manage event-related paperwork, approvals, and compliance with university policies and procedures. Ensure all documentation is accurate and submitted in a timely manner to avoid delays. Maintain and update the college’s Contact Relationship Management (CRM) system to track event invitation lists and participation, engagement trends, and stakeholder interactions, using data insights to enhance future event planning.
Essential Function | Yes
Percentage of Time | 10Job Duty | Supports post-event assessment and data. Gather attendee feedback, track engagement metrics, and implement improvements for future events. Create post-event reports summarizing key takeaways and actionable recommendations.
Essential Function | Yes
Percentage of Time | 10Job Duty | Supports other college wide-level events at the Dean’s discretion.
Essential Function | Yes
Percentage of Time | 10Job Duty | Contributes to the overall success of the McCausland College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 30Job Duty | Support logistics and budget management for all College-wide events. Handle venue selection, catering, audiovisual setup, scheduling, and budget tracking to ensure cost-effective and high-quality events. Negotiate vendor contracts to optimize resources while maintaining event excellence.
Essential Function | Yes
Percentage of Time | 20Job Duty | Work with Communications Coordinator and Events Manager to develop and distribute promotional materials, including email invitations, flyers, and internal announcements, to maximize event participation. Leverage social media and digital platforms to expand outreach and engagement.
Essential Function | Yes
Percentage of Time | 15Job Duty | Manage event-related paperwork, approvals, and compliance with university policies and procedures. Ensure all documentation is accurate and submitted in a timely manner to avoid delays. Maintain and update the college’s Contact Relationship Management (CRM) system to track event invitation lists and participation, engagement trends, and stakeholder interactions, using data insights to enhance future event planning.
Essential Function | Yes
Percentage of Time | 10Job Duty | Supports post-event assessment and data. Gather attendee feedback, track engagement metrics, and implement improvements for future events. Create post-event reports summarizing key takeaways and actionable recommendations.
Essential Function | Yes
Percentage of Time | 10Job Duty | Supports other college wide-level events at the Dean’s discretion.
Essential Function | Yes
Percentage of Time | 10Job Duty | Contributes to the overall success of the McCausland College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 06/10/2025
Job Close Date | 07/25/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 25, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/188828
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 06/10/2025
Job Close Date | 07/25/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 25, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/188828
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Other Supporting Documents
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