Columbia University
Fellowship Program Manager - PACC
🇺🇸 New York, NY
🕑 Full-Time
💰 $82K - $90K
💻 Project Management
🗓️ November 16th, 2025
Edtech.com's Summary
- Manage administrative tasks for the fellowship program such as recruitment, onboarding, evaluations, and graduation.
- Serve as liaison among fellows, faculty, and NYPH GME Office.
- Coordinate interview scheduling and candidate communications during recruitment cycles.
- Ensure ACGME and institutional compliance, including documentation and performance reviews.
- Maintain detailed fellowship records and manage data systems like ERAS, MedHub, and ACGME ADS.
- Coordinate agreements and credentialing for training sites and rotations.
- Manage room reservations, conference calendars, and attendance submissions.
- Assist with scheduling for Program Director and continuity clinics.
- Maintain alumni employment records and update the division’s website content.
- Bachelor’s degree plus three years related experience, proficiency in Microsoft Office (Excel), and strong communication skills required.
- Salary range: $82,000 - $90,000 annually.
- Must complete applicable compliance and systems training.
Fellowship Program Manager - PACC Full Description
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $82,000 - $90,000
Position Summary
The Division of Pulmonary, Allergy, and Critical Care Medicine seeks a highly organized and motivated Fellowship Program Manager to oversee the daily operations of its ACGME-accredited fellowship program in pulmonary disease and Critical Care Medicine. This role requires exceptional communication skills and close collaboration with the Program Director and Associate Program Director to ensure compliance with institutional and accreditation standards.
Responsibilities
- Manage all administrative aspects of the fellowship program, including recruitment, onboarding, evaluations, reappointments, orientation, and graduation.
- Serve as the primary liaison for fellows, faculty, and the NYPH GME Office.
- Coordinate the annual recruitment cycle, including complex interview scheduling and candidate communications.
- Ensure compliance with ACGME and institutional GME requirements, including performance reviews, program and faculty evaluations, and committee meetings.
- Maintain detailed records for fellows and program documentation required for accreditation and internal reviews.
- Manage data systems including ERAS, MedHub, ACGME ADS, and others.
- Coordinate agreements and credentialing for affiliated training sites and rotations.
- Manage room reservations and calendar invitations for divisional conferences.
- Track and submit attendance records to the CME office.
- Assist with calendar management for the Program Director and continuity clinic scheduling.
- Maintain alumni employment records and update internal databases and website listings.
- Ensure timely updates of fellowship-related content on the divisionâs website.
- Support program development, process improvements, and new initiatives in collaboration with leadership.
Minimum Qualifications
- Bachelorâs degree or equivalent education/experience, plus three years of related experience.
- Exceptional organizational skills and attention to detail.
- Strong interpersonal and communication skills, with the ability to foster engagement with fellows and faculty.
- Innovative and adaptable, with the ability to implement new ideas to meet evolving program needs.
- Proficiency in Microsoft Office Suite, especially Excel for data management and reporting.
Other Requirements
- Successful completion of applicable compliance and systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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