Finance Operations Coordinator

Edtech.com's Summary

University of Texas at Dallas is hiring a Finance Operations Coordinator. The role involves partnering with faculty and staff in the Bioengineering department to manage financial and research administration activities, including overseeing budgets, financial records, procurement, and compliance to support both sponsored and non-sponsored research. The coordinator ensures adherence to regulations and university policies while contributing to operational effectiveness and financial sustainability.

Highlights

Advise faculty on financial management of sponsored and non-sponsored accounts, including spending, rebudgeting, reporting, and closeout in compliance with policies.
Perform monthly reconciliation and analysis of cost centers, identify discrepancies, and implement improvements.
Monitor budgets and projections, coordinating with stakeholders to align with funding constraints.
Manage procurement activities: sourcing quotes, preparing requisitions, vendor coordination, and purchasing card use.
Coordinate and process travel related to research activities ensuring compliance and documentation.
Maintain compliance with university, state, and federal regulations by staying current on policies.
Develop and improve departmental standard operating procedures for operational consistency.
Serve as a resource for financial, purchasing, and travel questions for faculty, staff, and students.
Preferred qualifications include experience in sponsored research, strong financial administration knowledge, excellent communication skills, and proficiency with PeopleSoft, Jaggaer, Concur, and Microsoft Office.
Salary is $47,238.44 annually, and the position is full-time regular with a monthly pay basis in the Bioengineering department.

Finance Operations Coordinator Full Description

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Posting Details

Posting Number	S07043P
Position Title	Finance Operations Coordinator
Functional Title	Financial Operations Coordinator
Department	Bioengineering
Salary Range	$47,238.44 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	05/18/2026
Posting Close Date	06/12/2026
Open Until Filled	No
Desired Start Date	06/15/2026
Job Summary	This position will be located at the University of Texas at Dallas in Richardson. We are seeking a driven, detail-oriented professional who is internally motivated and takes ownership of their work. The ideal candidate is a clear and effective communicator who works well independently, exercises sound judgment and manages multiple priorities with confidence. While primarily an individual contributor, this role also requires the ability to collaborate effectively with faculty and staff to support shared goals. The successful candidate is proactive, adaptable, and thrives in a fast-paced environment. This position partners department faculty and staff to manage financial and research administration activities. Responsibilities include overseeing budgets, financial records, procurement, and day-to-day operations to support both sponsored and non-sponsored research. The role plays a key part in ensuring compliance with applicable regulations and university policies, contributing to the department’s operational effectiveness and long-term financial sustainability.
Minimum Education and Experience	Bachelor’s degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
Preferred Education and Experience	Experience supporting sponsored research or grant-funded projects, preferably in higher education. Strong working knowledge of financial administration, including budgeting, procurement, travel, and compliance within public or institutional settings. Demonstrated ability to work independently, solve problems proactively, and make sound decisions without detailed direction. Excellent written and verbal communication skills, with the ability to clearly convey policies and financial information. Proven ability to manage multiple priorities and deliver accurate results in a fast-paced environment. Strong customer service mindset with the ability to build effective working relationships. Experience with enterprise systems (e.g., PeopleSoft, Jaggaer, Concur) and Microsoft Office tools.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Advise faculty on financial management of sponsored and non-sponsored accounts, including spending, rebudgeting, reporting, and closeout in compliance with sponsor and institutional policies. Independently perform monthly reconciliation and analysis of all cost centers; identify discrepancies, execute corrections, and implement process improvements to prevent recurrence. Monitor budgets and projections; meet with stakeholders to ensure alignment with funding constraints and prevent over- or under-spending. Manage end-to-end procurement activities, including sourcing quotes and internal documents, preparing requisitions, coordinating vendors, and utilizing purchasing cards in compliance with policies. Coordinate and process travel for research activities, ensuring all expenses are allowable, documented, and approved. Maintain compliance with university, state, and federal regulations by staying current on policies and coordinating with central offices. Develop, maintain, and improve departmental SOPs to ensure consistency and efficiency in operations. Serve as a resource to faculty, staff, and students on financial, purchasing, and travel processes. Complete additional responsibilities as needed to support departmental operations.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	*Preference will be given to internal candidates.* *Please note that visa sponsorship is not available for this role.* Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How many years of work experience in a higher education environment do you have?
- None
- Less than two years
- Two to five years
- Five to seven years
- More than seven years
* Please describe any/all experience related to this position.
(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application
Other Document
Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021

972.883.2221

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Original Job Description

Toggle navigation

Finance Operations Coordinator Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Posting Number	S07043P
Position Title	Finance Operations Coordinator
Functional Title	Financial Operations Coordinator
Department	Bioengineering
Salary Range	$47,238.44 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	05/18/2026
Posting Close Date	06/12/2026
Open Until Filled	No
Desired Start Date	06/15/2026
Job Summary	This position will be located at the University of Texas at Dallas in Richardson. We are seeking a driven, detail-oriented professional who is internally motivated and takes ownership of their work. The ideal candidate is a clear and effective communicator who works well independently, exercises sound judgment and manages multiple priorities with confidence. While primarily an individual contributor, this role also requires the ability to collaborate effectively with faculty and staff to support shared goals. The successful candidate is proactive, adaptable, and thrives in a fast-paced environment. This position partners department faculty and staff to manage financial and research administration activities. Responsibilities include overseeing budgets, financial records, procurement, and day-to-day operations to support both sponsored and non-sponsored research. The role plays a key part in ensuring compliance with applicable regulations and university policies, contributing to the department’s operational effectiveness and long-term financial sustainability.
Minimum Education and Experience	Bachelor’s degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
Preferred Education and Experience	Experience supporting sponsored research or grant-funded projects, preferably in higher education. Strong working knowledge of financial administration, including budgeting, procurement, travel, and compliance within public or institutional settings. Demonstrated ability to work independently, solve problems proactively, and make sound decisions without detailed direction. Excellent written and verbal communication skills, with the ability to clearly convey policies and financial information. Proven ability to manage multiple priorities and deliver accurate results in a fast-paced environment. Strong customer service mindset with the ability to build effective working relationships. Experience with enterprise systems (e.g., PeopleSoft, Jaggaer, Concur) and Microsoft Office tools.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Advise faculty on financial management of sponsored and non-sponsored accounts, including spending, rebudgeting, reporting, and closeout in compliance with sponsor and institutional policies. Independently perform monthly reconciliation and analysis of all cost centers; identify discrepancies, execute corrections, and implement process improvements to prevent recurrence. Monitor budgets and projections; meet with stakeholders to ensure alignment with funding constraints and prevent over- or under-spending. Manage end-to-end procurement activities, including sourcing quotes and internal documents, preparing requisitions, coordinating vendors, and utilizing purchasing cards in compliance with policies. Coordinate and process travel for research activities, ensuring all expenses are allowable, documented, and approved. Maintain compliance with university, state, and federal regulations by staying current on policies and coordinating with central offices. Develop, maintain, and improve departmental SOPs to ensure consistency and efficiency in operations. Serve as a resource to faculty, staff, and students on financial, purchasing, and travel processes. Complete additional responsibilities as needed to support departmental operations.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	*Preference will be given to internal candidates.* *Please note that visa sponsorship is not available for this role.* Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How many years of work experience in a higher education environment do you have?
- None
- Less than two years
- Two to five years
- Five to seven years
- More than seven years
* Please describe any/all experience related to this position.
(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application
Other Document
Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021

972.883.2221

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Finance Operations Coordinator

Edtech.com's Summary

Finance Operations Coordinator Full Description

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