Financial Aid Advisor (Temp)

Edtech.com's Summary

Chapman University is hiring a Financial Aid Advisor (Temp). The advisor acts as the first point of contact for students, parents, and staff visiting the Financial Aid Office, providing updates and guidance on financial aid processes, policies, and regulations. The role also supports financial aid awarding processes and maintains accurate financial data in compliance with relevant laws and university policies while working up to 30 hours per week as needed.

Highlights

Serve as the first contact for inquiries regarding financial aid applications and processes.

Advise and assist with FAFSA and other financial aid applications.

Review, enter, and update financial aid data accurately to determine eligibility and awards.

Prepare and manage student financial aid documentation using imaging software.

Communicate regularly with counseling teams to ensure file accuracy.

Adhere to privacy laws such as FERPA and maintain confidentiality.

Required skills include proficiency with technical systems, strong communication, interpersonal skills, and basic arithmetic ability.

Compensation range is $22.00 to $24.00 per hour for part-time work up to 30-39 hours weekly.

Requires 1-2 years of service or administrative support experience with a focus on customer service and accurate information dissemination.

Desired qualifications include a bachelor’s degree and familiarity with financial aid policies and procedures.

Financial Aid Advisor (Temp) Full Description

Chapman University

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Please see Special Instructions for more details.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Financial Aid Advisor (Temp)
Position Type	Temporary
Job Number	SA77424
Full or Part Time	part-time 30-39 hours weekly
Fair Labor Standard Act Classification	Non-Exempt
Anticipated Pay Range	$22.00-$24.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	The Financial Aid Advisor serves as the first point of contact for students, parents, staff and other constituents visiting the Financial Aid Office. They provide updates and advisement on processes, policies and regulations to students and the student assistant team. This position will work up to 30 hours per week as needed
Responsibilities	First Point of Contact Advise students, parents, employees, and the general public, via phone, e-mail or in person, regarding the status of financial aid applications and policies and procedures governing the financial aid process Provide assistance with FAFSA and other financial aid applications Review all documents for accuracy and completeness Enter and update accurate and appropriate data to enable calculations of eligibility for, and awarding of, federal, state, university and donor provided assistance, in accordance with all applicable laws, regulations, and policies Retrieve and verify financial aid information via institutional and federal systems Provide resource guidance to students and parents, and staff from other offices inquiring about student financial aid Support the Financial Aid Awarding Processes Open and sort mail, scan and track financial aid documents as they are received Prepare documents and student files for review utilizing imaging software and queues Maintain positive and consistent communication with the counseling team to ensure accurate information about student files is available at all times Reconcile admissions status with financial aid applications Evaluate requests and determine the appropriate route for the request to be resolved Perform Other Duties Necessary to Improve Services and Operations of the Office Adhere to the Family Education Rights of Privacy Act and the requirements of the Federal Privacy Act as well as institutional communication policies Maintain professional competency and proficiency Perform other duties as assigned or requested
Required Qualifications	1-2 years experience providing service or administrative support, with a strong commitment to a positive customer experience, teamwork, and the accurate dissemination of information Technical proficiencies with ability to learn new systems and web-based applications Proven ability to understand and perform basic arithmetic computations Strong oral and written communication skills Strong interpersonal skills to relate empathetically to diverse constituents Ability to prioritize and reprioritize duties and work while experiencing interruptions, distractions, and fluctuating workloads Ability to demonstrate tact and diplomacy and maintain a high level of confidentiality Demonstrated ability to make appropriate decisions and sound judgments on routine to critical matters
Desired Qualifications	Bachelor’s degree Familiarity with the basics of financial aid policy and procedure
Special Instructions to Applicants	Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	1
Maximum Number of References	2

Pre-screening Questions

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Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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Original Job Description