Chapman University
Financial Operations and Analysis Assistant - Temporary
🇺🇸 Orange, CA
🕑 Full-Time
💰 $32 - $36 per Hour
💻 Finance
🗓️ July 30th, 2025
Edtech.com's Summary
Chapman University is hiring a Financial Operations and Analysis Assistant - Temporary. The role involves organizing, reconciling, and coordinating financial data and requests within the Provost's Academic Financial Operations Office while collaborating closely with Financial Services, Budget Office, Human Resources, and other departments to resolve financial and budgetary matters.
Highlights
- Process interdepartmental cost transfers and verify accurate postings to the general ledger.
- Monitor and track Employee Requisition and Change Requests (ERCRs) for completeness and discrepancies.
- Enter and track faculty extra pay and part-time assignments, supporting reconciliation with the general ledger.
- Review travel course budgets and assist with related expense logging and reconciliation.
- Prepare and submit compensation budget transfer requests for funding and budget adjustments.
- Support month-end close tasks, including data entry and reconciliation.
- Handle ad hoc projects and other assigned duties.
- Proficiency required in Microsoft Excel and a basic understanding of accounting principles.
- Desired experience with PeopleSoft Finance and Campus Solutions systems.
- Compensation range: $32.00 - $36.00 per hour for full-time, non-exempt temporary position.
Financial Operations and Analysis Assistant - Temporary Full Description
Chapman University
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Financial Operations and Analysis Assistant - Temporary
Please see Special Instructions for more details.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Posting Details
Position Information
Position Title | Financial Operations and Analysis Assistant - Temporary
Position Type | Temporary
Job Number | SA62424
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $32.00 - $36.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Type | Temporary
Job Number | SA62424
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $32.00 - $36.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary | The Temporary Financial Operations and Analysis Assistant reports to the Director of Academic Financial Operations (AFO) is responsible for organizing, reconciling and coordination of financial data and requests submitted to the Provost’s Academic Financial Operations Office. This position works closely with Financial Services, Budget Office, Human Resources, and other academic and non-academic departments in reviewing and resolving financial and budgetary matters.
Responsibilities | Assist with processing interdepartmental cost transfers by verifying entries, submitting requests, and confirming that transfers have posted to the general ledger correctly. · Monitor and track Employee Requisition and Change Requests (ERCRs), identifying any missing information or discrepancies and routing them for processing. Enter faculty extra pay requests and part-time faculty second assignments into a tracking spreadsheet. Flag inconsistencies and route documentation for processing. Support reconciliation of entries with the general ledger. Review submitted travel course budgets for completeness and prepare documentation for supervisor review. Log related expenses and assist with reconciling data to the general ledger. Prepare and submit compensation budget transfer requests to support funding changes, cost sharing, and budget adjustments as directed. Perform assigned tasks related to month-end close, including data entry and reconciliation support. Ad hoc projects as necessary. Other duties assigned.
Required Qualifications | Ability to collect and review data accurately, identify patterns or issues, and summarize findings in a clear and organized manner. Basic understanding of accounting principles, including how accruals work in financial records. Capable of working with minimal supervision, managing assigned tasks efficiently, and meeting established deadlines. Strong organizational skills to manage multiple responsibilities and prioritize daily work effectively. Proficiency in Microsoft Excel, including functions such as sorting, filtering, and basic formulas. Good communication skills to interact professionally with team members and other departments, especially regarding financial or accounting-related questions. Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
Desired Qualifications | 1 – 2 years of experience working at a university in accounting or budgeting and planning. Experience with PeopleSoft Finance and Campus Solutions systems.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 0
Maximum Number of References | 3
Responsibilities | Assist with processing interdepartmental cost transfers by verifying entries, submitting requests, and confirming that transfers have posted to the general ledger correctly. · Monitor and track Employee Requisition and Change Requests (ERCRs), identifying any missing information or discrepancies and routing them for processing. Enter faculty extra pay requests and part-time faculty second assignments into a tracking spreadsheet. Flag inconsistencies and route documentation for processing. Support reconciliation of entries with the general ledger. Review submitted travel course budgets for completeness and prepare documentation for supervisor review. Log related expenses and assist with reconciling data to the general ledger. Prepare and submit compensation budget transfer requests to support funding changes, cost sharing, and budget adjustments as directed. Perform assigned tasks related to month-end close, including data entry and reconciliation support. Ad hoc projects as necessary. Other duties assigned.
Required Qualifications | Ability to collect and review data accurately, identify patterns or issues, and summarize findings in a clear and organized manner. Basic understanding of accounting principles, including how accruals work in financial records. Capable of working with minimal supervision, managing assigned tasks efficiently, and meeting established deadlines. Strong organizational skills to manage multiple responsibilities and prioritize daily work effectively. Proficiency in Microsoft Excel, including functions such as sorting, filtering, and basic formulas. Good communication skills to interact professionally with team members and other departments, especially regarding financial or accounting-related questions. Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
Desired Qualifications | 1 – 2 years of experience working at a university in accounting or budgeting and planning. Experience with PeopleSoft Finance and Campus Solutions systems.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 0
Maximum Number of References | 3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
- Letter of Recommendation 1
- 3 References Listed on One Page
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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