Pennsylvania State University
Financial Planning Analyst - University Press
🇺🇸
Hybrid - University Park, PA
🕑
Full-Time
💰
$68K - $102K
💻
Finance
🗓️
May 15th, 2026
Edtech.com's Summary
The Pennsylvania State University is hiring a Financial Planning Analyst to support the financial operations of the Penn State University Press, a division of the University Libraries. The analyst will oversee budgeting, financial controls, and fiscal matters, working closely with the Press's leadership to manage accounts payable, author contracts, royalties, and financial reporting.
Highlights
- Manage budget oversight, fiscal matters, and financial controls for Penn State University Press (PSUP).
- Provide guidance on budget management, compliance, and policy implementation.
- Oversee accounts payable processing including purchase orders, invoices, P-Card purchases, and travel expenditures.
- Serve as liaison between PSUP and Financial Shared Services Hubs.
- Enter author contracts into InOrder system and audit contracts for royalty compliance.
- Prepare royalty payment calculations and monthly financial summary reports.
- Reconcile and manage operating budgets, resolving financial discrepancies.
- Assist with annual inventory valuation, accounts receivable analysis, and budget preparation.
- Proficiency required in Microsoft Office suite, especially Excel; strong communication skills necessary.
- Minimum qualifications: Bachelor's degree with 6+ years of related experience; background and credit checks mandatory due to fiduciary responsibilities.
- The salary range is $68,200 to $102,300 annually, with a flexible hybrid work arrangement available.
Financial Planning Analyst - University Press Full Description
APPLICATION INSTRUCTIONS:
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University Office of Budget and Finance invites applications for the position of a Financial Planning Analyst to support financial operations of the University. This position will support the Penn State University Press (PSUP), a scholarly publishing division of the University Libraries. This position is based in vibrant and beautiful University Park, Pennsylvania, and it offers a unique opportunity to shape the future of a globally respected university press.
The Financial Planning Analyst will report to the Strategic Finance Partner (SFP) as a member of the Financial Planning, Analysis, and Coordination (FPAC) team. This position will support the University Libraries, with a primary focus on the Penn State University Press (PSUP). The analyst supports the unit and the SFP by providing oversight of budget, fiscal matters, and works closely with the Press' Executive Director, Press Managers and Supervisors, and other members of the FPAC team. Duties and responsibilities include advising departments on budget management, financial controls and policy and procedure; coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of PSUP.
Support of PSUP includes interfacing with the Press Managers and Supervisors on budgetary issues related to their areas; entering of author contracts into a royalties system; receiving, analyzing, and processing sales reports from vendors; preparing royalty payment calculations; and advising the Press Director on publishing industry-specific business arrangements and contracts. This position will be the first point of contact to assist in the research and resolution related to complex financial/process questions.
Key Responsibilities and Areas of Oversight
- Oversee the Press Accounts Payable processing, which includes answering questions related to purchase orders, invoices, P-Card purchases, and travel expenditures
- Serve as a resource and liaison between the unit and Financial Shared Services Hubs
- Review business transactions for proper accounting treatment and ensure compliance with PSU policies
- Oversee the processing and payment of royalties to authors, editors, and rightsholders on behalf of the Press
- Enter author contracts in InOrder and perform contract audit for compliance with royalty calculations
- Prepare monthly financial summary reports and other reports as needed
- Reconciliation and management of operating budget; make adjustments as needed and resolve problems
- Compile and maintain data for analysis and forecasting purposes; run reports as needed
- Prepare routine journal entries as well as complex correcting entries when needed
- Assist with annual processes, including inventory valuation, accounts receivable analysis and operating budget preparation
Previous work in publishing finances is preferred but not mandatory. Strong written and verbal communication skills are required, as is proficiency working inside of the Microsoft Office suite, particularly Microsoft Excel.
Additional Details
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Join Our Team
Join us in the vigorous pursuit of excellence in publishing. Apply now to become a part of our innovative team!
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree6+ years of relevant
experienceRequired Certifications:None
About Penn State University Press
PSU Press is renowned for publishing groundbreaking scholarly books across its three imprints:
- Penn State University Press, scholarship in the arts and humanities and regional trade titles
- Eisenbrauns, specialist publications in biblical studies, ancient Near Eastern studies, archaeology, ancient languages, and Islamic studies
- Graphic Mundi, trade graphic novels for general readers on important topics
Additionally, PSU Press is home to a robust journals publishing program comprised of more than 80 titles and more than 175 issues annually.
BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $68,200.00 - $102,300.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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