University of South Carolina is hiring a Fiscal Analyst SOMC. This role involves coordinating fiscal activities for the USC School of Medicine Columbia and its affiliates, processing financial transactions, and ensuring the accuracy of fund numbers. The analyst is responsible for handling billing and payment processing, reconciling cash receipts, and serving as a liaison between departments for fiscal matters.
Highlights
Manages billing, collections, and reporting for accounts receivable.
Coordinates procurement activities and vendor management.
Serves as purchasing card (P-card) liaison.
Creates financial transactions in PeopleSoft.
Monitors financial activities and serves as liaison with central services.
Proficiency in Microsoft Office Suite and financial software like PeopleSoft required.
Starting salary is $49,396, with a range up to $74,094.
Bachelor's degree in a related field and 2+ years of experience required.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 9, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Click here to learn more about why you should work at USC.
Posting Details
Posting Summary
Logo | Posting Number | STA00422PO25 Job Family | Financial and Accounting Operations and Analysis Job Function | Fiscal Analysis USC Market Title | Accountant/Fiscal Analyst Link to USC Market Title | https://uscjobs.sc.edu/titles/132932 Job Level | P2 - Professional Business Title (Internal Title) | Fiscal Analyst SOMC Campus | School of Medicine Columbia Work County | Richland College/Division | School of Medicine Columbia Department | SOMC Office of the Dean State Pay Band | 6 Approved Starting Salary | $49,396 Advertised Salary Range | $49,396-$74,094 Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department. Basis | 12 months Job Search Category | Other Professional
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Under general supervision, coordinates the fiscal activities for the USC School of Medicine Columbia, Prisma Health-Midlands Medical Group, and the School of Medicine Educational Trust Office. Performs various duties to include, but not limited to, processing monthly invoices and deposits, recording cash instruments, and ensuring the accuracy of department fund numbers. Completes the billing for activities related to specific department funds, prepares and processes payment requests and journal entries, reconciles daily cash receipts, and acts as the liaison between departmental personnel and other University business offices. Supports USC Student Services to ensure timely payment processing of stipends, reimbursements, and travel expenses. Coordinates with SOMC HR to ensure accuracy of payroll funding accounts. Provides and manages transactions through the USC Marketplace and ensures policy adherence for student consumer purchasing. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Bachelor’s degree in Business Administration. Prefer experience in state government, preferably USC and/or SOMC, with rules and regulations. Prefer familiarity with University Accounting systems to include Intranet, Data Warehouse, Access Billing system, WORKS, Outlook and OnDemand. Knowledge/Skills/Abilities | Excellent written and verbal communication skills required. Keen attention to detail and ability to maintain confidential information is required. Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) and Adobe Acrobat is essential. Must demonstrate strong analytical and negotiation skills. Must posses the capacity to learn web-based financial systems and the ability to correctly interpret USC policies and procedures. Must be able to establish and maintain positive working relationships with faculty, staff, external constituents, and others across campus. Ability to train others using effective training materials and methods. Ability to read and understand contracts. Must be able to manage sensitive financial situations and information with confidentiality and discretion. Ability to effectively and appropriately manage time and prioritize tasks is required. Ability to analyze fiscal data and related information and take appropriate active, as needed. Able to conduct audits and special studies. Able to write, develop, coordinate, and communicate policies, procedures, and strategic planning. Must be able to prepare reports and presentations. Must be able to manage multiple concurrent tasks. Must possess excellent organizational skills. Must be able to work independently with little direction as well as collaboratively within a team. Ability to handle special constituent issues with discretion and tact. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
Job Duties
Job Duty | Manages billing, collecting, and reporting of accounts receivable due from SOMC affiliates and healthcare partners, specifically SOM Educational Trust, ICARED, and Prisma Health-Midlands Medical Group. Retrieves and reviews monthly payroll and other spending activity on SOMC clinical accounts. Resolves discrepancies and scrutinizes unusual transactions and reports when necessary. Prepares monthly invoices and supporting documentation for distribution to SOMC clinical departments and other affiliates/partners. Records payments received in PeopleSoft and Intuit QuickBooks. Performs follow-up activities on past due accounts. Maintains accurate records of all incoming and outgoing payments. Essential Function | Yes Percentage of Time | 30Job Duty | Coordinates procurement activities for SOMC administrative units. Works with new vendors doing business with SOMC to register and establish supplier accounts. Prepares and submits purchasing requisitions for goods and services. Prepares and submits USC Contract Approval Forms to the Office of General Counsel, as appropriate. Validates receipt of goods and services in PeopleSoft prior to approving payment. Submits vendor invoices to Accounts Payable for payment. Reviews purchase orders for closure/deactivation. Ensures that blanket POs are renewed each fiscal year. Processes SOMC Worker’s Compensation Insurance payments in a timely manner to ensure policy remains active and up to date. Processes and assists SOMC departments with cash advances, journal vouchers, payment requests, royalty payments, and other financial transactions. Essential Function | Yes Percentage of Time | 20Job Duty | Serves as purchasing card (P-card) liaison for HR, Nurse Anesthesia, and Graduate Educations. Reviews monthly P-card transactions for accuracy and reasonableness. Confirms receipts and support documentation. Follows-up with the cardholder to resolve any discrepancies. Allocates/re-allocates charges to the appropriate general ledger account. Prepares and submits expense reports in PeopleSoft. Ensures purchases have been properly allocated to the correct account and object code. Updates any P-card charges expensed to the wrong account/object code by preparing journal entries. Certifies all P-card charges are within USC and State guidelines. Serves as liaison for SOMC with the USC Purchasing Department. Ensures any terminated employee with a P-card has properly disposed of the card and has returned to the Purchasing Department. Essential Function | Yes Percentage of Time | 15Job Duty | Coordinates, initiates, and creates other financial transactions in PeopleSoft for SOMC administrative departments. Creates payment requests in PeopleSoft for student stipends, faculty/staff reimbursements, and monthly recurring and non-recurring charges, as necessary. Initiates travel authorizations and processes expense reports for SOMC Associate and Assistant Deans. Prepares daily cash receipts for deposit and coordinates submission to the Bursar’s Office. Initiates monthly journal entries, as appropriate. Monitors active leases for renewal each year. Properly facilitates processes and maintains SOMC financial records. Monitors SOMC departmental “E” and “N” funds by providing monthly reports that balance with the general ledger and updates spreadsheet with any newly created “E” and “N” accounts. Monitors overdrawn accounts and works with USC SOMC departments to reconcile overspent accounts. Essential Function | Yes Percentage of Time | 15Job Duty | Monitors financial activities and serves as liaison between SOMC departments and USC central service units. Serves as a PeopleSoft Level 2 Approver on SOMC financial transactions. Serves as PeopleSoft Level 1 Approver for SOMC departments that are short staffed, if necessary. Monitors transactions for appropriate departmental approvals, prior to processing. Ensures that proper documentation is attached. Verifies account information provided by SOMC departments on payment requests, purchasing requisitions, travel authorizations, JE’s, and other financial transactions are correct and in accordance with SOMC, USC, and State guidelines. Assists USC Central Administration in reconciling discrepancies and resolving disputes involving SOMC departments. Participates in ongoing education opportunities to keep abreast of changes in USC accounting processes. Reviews, maintains, and requests forms for USC financial systems, such as PeopleSoft, Finance Intranet, Banner, and P-cards. Serves as point of contact with USC administrative offices if any questions arise with regards to USC finance access. Documents processes and communicates with SOMC department end users of any issues related to user access. Essential Function | Yes Percentage of Time | 15Job Duty | Performs other duties as assigned. Essential Function | Yes Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | Job Open Date | 06/02/2025 Job Close Date | 06/09/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by June 9, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting | https://uscjobs.sc.edu/postings/188318 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a Bachelor's Degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Resume
List of References and Contact Information
Optional Documents
Cover Letter
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