Columbia University
Generalist, Human Resources (Clinical Diagnostic Pod)
Edtech.com's Summary
- Coordinate human resources, faculty affairs, and payroll functions for the Clinical Diagnostic Pod.
- Support recruitment efforts by posting positions, managing pre-hire processes, and assisting with new hire onboarding.
- Oversee payroll preparation and time-off tracking using TLAM and PeopleSoft systems.
- Manage immigration processes and visa documentation for faculty and staff.
- Maintain compliance with I-9, training, and safety program requirements.
- Use HR ticketing system and maintain employee records in Visual Vault.
- Requires Bachelor's degree or equivalent and at least 3 years of relevant experience.
- Strong Microsoft Office skills, advanced spreadsheet use, and database knowledge needed.
- Preferred qualification: Bachelor's degree in Human Resources or related field.
- Salary range is $75,000 to $85,000 annually.
Generalist, Human Resources (Clinical Diagnostic Pod) Full Description
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $75,000-$85,000
Position Summary
The incumbent will be responsible for coordinating the day-to-day human resources, faculty affairs and payroll functions of the departments within the Clinical Diagnostic Pod. The generalist may be assigned to work on special projects.
Responsibilities
The HR/FA Generalist will:
- Support Human Resource/Faculty Affairs within the Pod.
- Provide back-up support to other generalists, managers and directors, as necessary.
- Meet weekly with Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
- Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).
Recruitment
- Assist with the recruitment of staff by posting positions using Columbiaâs job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
- Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
Onboarding
- Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
- Communication with new hires and departments to ensure smooth onboarding experience.
- Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
- Process all short-term visitors and student utilizing JIRA.
Payroll and PeopleSoft Process Management
- Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
- Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
- Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
- Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
Compliance and Immigration
- Responsible for immigration related needs of faculty and staff.  Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
- Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
- Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
- Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
Systems and Project Work
- Use HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
- Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
- Other duties as assigned or requested.
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Minimum Qualifications
- Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
- Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
- Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
- Strong analytical and tenacious problem-solving skills necessary.
- Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
- Must be able to quickly acquire knowledge of University policies, procedures, and systems.
Preferred Qualifications
- Bachelor's degree in Human Resources or a related field
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Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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