Gift Processing Specialist

🇺🇸 Villanova, PA 🕑 Full-Time 💰 $48K - $57K 💻 Development & Advancement 🗓️ May 7th, 2026

Edtech.com's Summary

Villanova University is hiring a Gift Processing Specialist to support the daily operations of gift and pledge processing within the University Advancement department. This role manages matching gifts, enters transactions into Banner, generates gift receipts, processes donations, and collaborates with various stakeholders to ensure accurate and timely recording of donor contributions.

Highlights

Manage daily processing of over 37,000 transactions including cash, checks, electronic funds, wire transfers, gifts-in-kind, online gifts, pledges, matching gifts, and payroll deductions.
Handle matching gift processes, including responding to inquiries and working with matching gift companies to verify and document gifts.
Enter gift and pledge transactions into the Ellucian Banner system and generate corresponding gift receipts.
Process web-based donations and maintain accurate donor records, including updates to addresses and employment info.
Prepare monthly pledge reminder reports and manage tribute letter communications.
Serve as backup support for electronic transactions, including online gifts and wire transfers, using the GiveCampus platform.
Ensure compliance with IRS guidelines for donation processing and receipting.
Require a bachelor's degree and a minimum of 2 years experience in advancement services or related gift and pledge processing.
Advanced computer skills needed including Microsoft Office, Cognos reporting software, and knowledge of financial processing/reporting.
Salary range from $47,500 to $56,900, classified as exempt, salaried grade 12.