GME Human Resources Administrator

Job Description

• Serve as a first-level HR resource to GME Program Directors, Program Administrators, and other stakeholders regarding the interpretation and application of established labor agreements, HR policies, and employee relations procedures affecting residents and fellows. 
• Independently review routine labor and employee relations matters, assess relevant collective bargaining agreement provisions and University policies, identify appropriate procedural requirements, and recommend next steps within established guidelines.
• Manage the operational administration of collective bargaining agreement provisions, including monitoring contractual obligations, identifying compliance requirements, tracking deadlines, and advising stakeholders on established processes.
• Provide consultation and procedural guidance to Program Directors and administrators regarding routine employee relations matters, identifying issues requiring escalation to the Sr. HRBP, Labor Relations, or other University partners.
• Support formal workplace investigations and grievance processes by independently gathering and organizing relevant records, reviewing documentation, identifying missing information, preparing case materials, and monitoring required procedural timelines.
• Identify emerging employee and labor relations concerns, recurring issues, or potential contractual risks across GME programs and recommend appropriate follow-up or process improvements.
• Develop and maintain tools, resources, and standardized procedures to support consistent application of labor agreements and employee relations processes across GME programs.

• Independently administer established performance management processes for trainees on Performance Improvement Plans (PIPs), probation, and other formal performance actions, ensuring compliance with applicable policies, contractual requirements, and procedural timelines.
• Evaluate performance documentation for completeness, consistency, and alignment with established policies and procedures; identify required milestones and follow-up actions; and independently advise Program Directors on appropriate procedural next steps, escalating complex or sensitive matters to the Sr. HRBP.
• Draft high-quality performance communications and formal records, utilizing professional judgment to engage the Sr. HRBP when high-risk or novel legal/employee relations issues emerge.
• Independently administer established trainee leave processes, review applicable policy and contractual requirements, identify documentation and compliance needs, and advise Program Directors and trainees on procedural requirements and next steps.
• Oversee the review and execution of trainee leave cases (FMLA, parental, medical), standardizing documentation workflows and serving as a knowledgeable guide on established leave frameworks and accommodation requests.

• Act as an accessible, solution-oriented Subject Matter Expert on HR policies, workflows, and procedures for faculty, staff, and trainees across GME programs.
• Review HR inquiries and issues to identify appropriate policies, procedures, resources, and next steps.
• Independently research, evaluate, and resolve routine to moderately complex HR inquiries by interpreting established policies, procedures, and contractual requirements, consulting with University HR partners and escalating matters when specialized expertise or additional authority is required.
• Identify recurring HR issues, process gaps, and opportunities for improved guidance, documentation, or service delivery.
• Evaluate existing HR processes, identify operational inefficiencies and compliance risks, and develop and implement improvements to workflows, tracking systems, documentation, and service delivery across GME programs.
• Independently manage assigned HR projects and recurring operational processes, including trainee orientation, onboarding, and offboarding; establish timelines, monitor deliverables, resolve operational issues, and provide work direction to administrative support staff responsible for task-level execution.
• Prepare reports, process documentation, job aids, and other HR resources to support consistent HR practices across GME programs.

• Independently administer assigned visa and employment authorization workflows in partnership with the Sr. HRBP and University immigration specialists, applying established procedures, reviewing documentation, identifying compliance requirements, and managing submissions and follow-up activities.
• Evaluate visa and employment eligibility documentation against established 
  requirements, identify discrepancies or outstanding information, and independently manage routine case follow-up and resolution in consultation with appropriate University partners.
• Coordinate agenda in partnership with the IMG faculty lead and social group for the annual IMG Welcome Session, working with administrative support on scheduling, invitations, materials, and registration.
• Monitors and tracks non-immigrant visa statuses to ensure seamless work authorization continuity and strict alignment between pending petition filings and Form I-9 reverification timelines.

• BA/BS in Human Resources, Business Administration, or a related field, plus at least two (2) years of HR administrative or generalist experience or an equivalent combination of related education and professional HR experience to equal at least six years
• Previous experience working closely with labor-represented employee groups.
• Demonstrated proficiency with tracking tools and office software (Smartsheet, Excel, and Google Workspace applications).
• Exceptional attention to detail, strong time management skills, and a demonstrated ability to handle highly sensitive, confidential employee/trainee records with discretion.

• Professional experience in higher education, academic medicine, or a Graduate Medical Education (GME) environment.
• Experience assisting with formal workplace investigations, union grievances or labor arbitration file preparation.
• Familiarity with medical resident/fellow employment workflows, leave policies (FMLA/parental), or visa processing procedures (H-1B, J-1).

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area