Edtech.com's Summary

New York Medical College is hiring a GME Institutional Program Manager. This role leads and manages accreditation, compliance, program administration, and educational quality for Graduate Medical Education programs, collaborating with institutional leaders to ensure operational excellence and support resident and fellow development. The manager coordinates educational initiatives, oversees regulatory adherence, and drives continuous quality improvement within the GME framework.

Highlights

Support Graduate Medical Education Committee (GMEC) operations, institutional committees, and wellness initiatives.
Manage accreditation compliance with ACGME, state, and organizational requirements, including preparation for site visits and submissions.
Partner with Program Directors and Coordinators to optimize operations and manage resident/fellow lifecycle activities.
Develop and deliver training programs on residency management systems like New Innovations, ERAS, and Thalamus.
Analyze program performance data to recommend improvements for educational quality and operational effectiveness.
Plan and coordinate institutional GME educational events, including orientations, conferences, and CME programming.
Support trainee wellness and assist with remediation and corrective action processes.
Maintain accurate institutional databases and generate reports for accreditation and program improvement.
Requires bachelor’s degree (master’s preferred), TAGME certification or willingness to obtain, and at least 3 years of experience in higher education administration with GME focus.
Proficiency in Microsoft Office, Google applications, Zoom, Teams, and experience with ACGME ADS, NRMP, and New Innovations.

GME Institutional Program Manager Full Description

Overview:

The GME Institutional Program Manager provides leadership and operational oversight for Graduate Medical Education (GME) programs, ensuring institutional excellence in accreditation, compliance, program administration, and educational quality. Working collaboratively with the Designated Institutional Official (DIO) and GME Director, this position manages accreditation activities, supports program operations, coordinates institutional educational initiatives, develops professional training programs, and oversees compliance with ACGME and regulatory requirements. The role serves as a strategic resource for resident and fellow support, wellness initiatives, data management, and institutional planning, helping to ensure the successful administration and advancement of graduate medical education programs.

Responsibilities:

Graduate Medical Education (GME) Operations & Governance
Support Graduate Medical Education Committee (GMEC) operations, including agenda development, meeting preparation, documentation, and follow-up.
Support institutional committees, task forces, wellness initiatives, and cross-program collaboration to advance GME strategic priorities.
Assist the Director and DIO with institutional initiatives, policy implementation, and continuous quality improvement efforts.
Accreditation, Compliance & Regulatory Oversight
Manage institutional and program compliance with ACGME, state, and organizational accreditation requirements.
Coordinate and prepare accreditation submissions, including ADS updates, Annual Program Evaluations (APEs), site visits, special reviews, complement changes, and new program applications.
Monitor compliance with case logs, leave policies, milestones, and other regulatory requirements, identifying risks and supporting corrective actions. Serve as support in duty hour compliance management.
Ensure consistency and accuracy of institutional data across accreditation systems and residency management platforms.
Program Administration & Operational Support
Partner with Program Directors and Program Coordinators to optimize program operations, workflows, and administrative processes.
Oversee resident and fellow lifecycle activities, including onboarding, orientation, transfers, graduations, final evaluations, and maintenance of trainee records.
Manage Program Letters of Agreement (PLAs) and affiliated training site documentation to ensure regulatory compliance.
Education, Training & Professional Development
Develop, coordinate, and deliver training and professional development programs for Program Coordinators, faculty, and institutional leaders.
Provide education on residency management systems (e.g., New Innovations, ERAS, Thalamus), accreditation standards, evaluation processes, and GME best practices.
Identify professional development needs through compliance reviews, program performance metrics, and institutional assessments.
Program Evaluation & Continuous Quality Improvement
Support programs in developing, implementing, and improving evaluation systems for residents, fellows, faculty, rotations, and educational programs.
Analyze program performance data and recommend strategies to enhance educational quality, compliance, and operational effectiveness.
Educational Programming & Events
Plan, coordinate, and evaluate institutional GME educational programs, orientations, conferences, workshops, graduations, and special events.
Manage logistics including scheduling, speaker coordination, CME applications, marketing, registration, venue planning, educational materials, and program evaluation.
Collaborate on the development of innovative educational initiatives and revenue-generating CME programming.
Resident/Fellow Support & Wellness
Support trainee wellness initiatives through collaboration with our GMEC wellness committee, institutional wellness committees, and clinical site leadership.
Assist Program Directors with resident/fellow remediation, corrective action processes, and sensitive learner support while maintaining confidential documentation and tracking.
Data Management & Reporting
Maintain accurate institutional databases and residency management systems to ensure data integrity and timely reporting.
Generate reports and analyses to support accreditation, institutional decision-making, compliance monitoring, and program improvement initiatives.
Collaboration & Leadership
Serve as a key institutional resource for Program Directors, Coordinators, faculty, and GME leadership.
Foster collaboration across residency and fellowship programs to promote consistency, operational excellence, and achievement of institutional GME goals.
Perform additional duties as assigned by the Director and Designated Institutional Official (DIO).

Qualifications:

Education requirement: Bachelor’s degree required, master’s degree strongly preferred in business administration, healthcare administration, management, education, public administration, or related ﬁeld.
Licenses or certifications: TAGME certiﬁcation or willingness to obtain TAGME certiﬁcation when eligible.
Technical/computer skills: Proﬁciency in Microsoft Office applications (word, excel, PowerPoint), Google documents and applications; proﬁciency in the creation of ﬂyers, brochures, handbooks, and programs; proﬁciency in Zoom and Teams.
Prior experience: Minimum 3 years of experience in higher education administration required, including experience in GME, such as serving as a program coordinator or hospital GME coordinator. Experience with ACGME ADS, NRMP, and New Innovations required.
Other skills/requirements: Strong written and verbal professional communication skills; ability to interface effectively with program, hospital, and school of medicine leadership and accreditation agencies; strong professional/business etiquette. Ability to work ﬂexible and extended hours as needed to address urgent program and institutional concerns and accreditation issues.
Physical demands: Ability to participate in extended and sequential meetings virtually or in- person; ability to communicate via phone, e-mail, virtual meeting, and in-person; ability to travel to conferences such as the ACGME and related meetings, as applicable.
Environmental demands: Office environment.

Minimum Salary: USD $65,932.00/Yr. Maximum Salary: USD $82,416.00/Yr.

Original Job Description

Overview:

Graduate Medical Education (GME) Operations & Governance
Support Graduate Medical Education Committee (GMEC) operations, including agenda development, meeting preparation, documentation, and follow-up.
Support institutional committees, task forces, wellness initiatives, and cross-program collaboration to advance GME strategic priorities.
Assist the Director and DIO with institutional initiatives, policy implementation, and continuous quality improvement efforts.
Accreditation, Compliance & Regulatory Oversight
Manage institutional and program compliance with ACGME, state, and organizational accreditation requirements.
Coordinate and prepare accreditation submissions, including ADS updates, Annual Program Evaluations (APEs), site visits, special reviews, complement changes, and new program applications.
Monitor compliance with case logs, leave policies, milestones, and other regulatory requirements, identifying risks and supporting corrective actions. Serve as support in duty hour compliance management.
Ensure consistency and accuracy of institutional data across accreditation systems and residency management platforms.
Program Administration & Operational Support
Partner with Program Directors and Program Coordinators to optimize program operations, workflows, and administrative processes.
Oversee resident and fellow lifecycle activities, including onboarding, orientation, transfers, graduations, final evaluations, and maintenance of trainee records.
Manage Program Letters of Agreement (PLAs) and affiliated training site documentation to ensure regulatory compliance.
Education, Training & Professional Development
Develop, coordinate, and deliver training and professional development programs for Program Coordinators, faculty, and institutional leaders.
Provide education on residency management systems (e.g., New Innovations, ERAS, Thalamus), accreditation standards, evaluation processes, and GME best practices.
Identify professional development needs through compliance reviews, program performance metrics, and institutional assessments.
Program Evaluation & Continuous Quality Improvement
Support programs in developing, implementing, and improving evaluation systems for residents, fellows, faculty, rotations, and educational programs.
Analyze program performance data and recommend strategies to enhance educational quality, compliance, and operational effectiveness.
Educational Programming & Events
Plan, coordinate, and evaluate institutional GME educational programs, orientations, conferences, workshops, graduations, and special events.
Manage logistics including scheduling, speaker coordination, CME applications, marketing, registration, venue planning, educational materials, and program evaluation.
Collaborate on the development of innovative educational initiatives and revenue-generating CME programming.
Resident/Fellow Support & Wellness
Support trainee wellness initiatives through collaboration with our GMEC wellness committee, institutional wellness committees, and clinical site leadership.
Assist Program Directors with resident/fellow remediation, corrective action processes, and sensitive learner support while maintaining confidential documentation and tracking.
Data Management & Reporting
Maintain accurate institutional databases and residency management systems to ensure data integrity and timely reporting.
Generate reports and analyses to support accreditation, institutional decision-making, compliance monitoring, and program improvement initiatives.
Collaboration & Leadership
Serve as a key institutional resource for Program Directors, Coordinators, faculty, and GME leadership.
Foster collaboration across residency and fellowship programs to promote consistency, operational excellence, and achievement of institutional GME goals.
Perform additional duties as assigned by the Director and Designated Institutional Official (DIO).

Qualifications:

Education requirement: Bachelor’s degree required, master’s degree strongly preferred in business administration, healthcare administration, management, education, public administration, or related ﬁeld.
Licenses or certifications: TAGME certiﬁcation or willingness to obtain TAGME certiﬁcation when eligible.
Technical/computer skills: Proﬁciency in Microsoft Office applications (word, excel, PowerPoint), Google documents and applications; proﬁciency in the creation of ﬂyers, brochures, handbooks, and programs; proﬁciency in Zoom and Teams.
Prior experience: Minimum 3 years of experience in higher education administration required, including experience in GME, such as serving as a program coordinator or hospital GME coordinator. Experience with ACGME ADS, NRMP, and New Innovations required.
Other skills/requirements: Strong written and verbal professional communication skills; ability to interface effectively with program, hospital, and school of medicine leadership and accreditation agencies; strong professional/business etiquette. Ability to work ﬂexible and extended hours as needed to address urgent program and institutional concerns and accreditation issues.
Physical demands: Ability to participate in extended and sequential meetings virtually or in- person; ability to communicate via phone, e-mail, virtual meeting, and in-person; ability to travel to conferences such as the ACGME and related meetings, as applicable.
Environmental demands: Office environment.

Minimum Salary: USD $65,932.00/Yr. Maximum Salary: USD $82,416.00/Yr.

Let me find your next job.

Thanks - you're signed up.

GME Institutional Program Manager

Edtech.com's Summary

GME Institutional Program Manager Full Description

Project Director, U.S Practice

Customer Growth Manager

Project Manager (Agile Content Delivery)

Project Manager III for Information Services

Project Manager I, Marketing, Salt Lake City, UT