The University of Texas Rio Grande Valley
GRADUATE ADMISSIONS OFFICER
🇺🇸 Harlingen, TX
🕑 Full-Time
💰 TBD
💻 Enrollment
🗓️ September 8th, 2025
Edtech.com's Summary
- Develop and execute strategies for the graduate admissions plan.
- Analyze application and enrollment trends to manage workloads.
- Supervise admissions staff and coordinate daily activities.
- Manage suspension and probation processes for graduate students.
- Oversee thesis and dissertation processes, including coordination with external publishers.
- Serve as primary contact for graduate admissions on campus and participate in university committees.
- Maintain confidentiality and high ethical standards when handling sensitive information.
- Confirm applicant residency status and stay updated on related policies.
- Require proficiency in Microsoft Office Suite and ability to learn student information systems.
- Qualifications: Bachelor’s degree required, Master’s preferred; minimum of two years related experience; supervisory experience preferred.
GRADUATE ADMISSIONS OFFICER Full Description
Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting Print Preview | Apply for this Job
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
*Date of Birth
*Gender
*Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
| Posting Number | SRGV8505 |
|---|---|
| Working Title | GRADUATE ADMISSIONS OFFICER |
| Number of Vacancies | 1 |
| Location | Harlingen, Texas |
| Department | SOPM Admissions |
| FTE | 1.0 |
| FLSA | Exempt |
| Scope of Job | To provide professional knowledge, advice and counseling skills regarding the graduate student admissions and recruitment process. To provide high-level coordination and review of the graduate admissions process. |
| Description of Duties | • Develops and implements strategies of the admissions plan. • Regularly gathers and analyzes information on application and enrollment trends to determine proper workloads. • Supervises the assigned admissions staff and coordinates their daily tasks and schedules. • Manages the suspension and probation process, including reviewing students’ academic status at the end of each semester, sending official notices to students, and notifying program directors and the registrar’s office. • Oversees the thesis/dissertation process, including resolving issues with the publishing company, students and other organizing training events each semester. • Acts as the main contact on campus for the graduate admissions process. • Attends university meetings and participates in committees as needed. • Maintains a thorough understanding of the admissions process in order to train staff, pinpoint and resolve issues and serve as a backup for assigned supervisor. • Establishes a high level of integrity and ethical behavior in dealing with confidential information. • Researches and confirms applicant residency status and maintains up to date on policies and procedures. • Manages the interactions between the graduate office and outside service providers. • Performs other duties as assigned. |
| Supervision Received | General direction from the assigned supervisor. |
| Supervision Given | General supervision of assigned staff. |
| Required Education | Bachelor’s degree from an accredited university. |
| Preferred Education | Master’s degree. |
| Licenses/Certifications | None. |
| Required Experience | Two (2) years experience in education related field or experience in project coordinating. |
| Preferred Experience | Supervisory experience. |
| Equipment | Proficient in Microsoft Office Suite and ability to become proficient in student information systems and other software. |
| Working Conditions | Needs to be able to successfully perform all required duties. Office environment. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley. |
| Other | May be required to be flexible to work night and/ or weekends. Some travel may be required. Ability to successfully interact with students, faculty and staff. High attention to detail, excellent organizational skills and ability to organize teams to complete tasks. |
| Physical Capabilities | N/A |
| Employment Category | Full-Time |
| Minimum Salary | Commensurate with Experience |
| Posted Salary | Commensurate with Experience |
| Position Available Date | 09/15/2025 |
| Grant Funded Position | No |
| If Yes, Provide Grant Expiration Date |
| EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. |
|---|---|
| Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information. |
| Additional Information |
UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs. |
| Quick Link | https://careers.utrgv.edu/postings/48501 |
Required fields are indicated with an asterisk (*).
- *
Are you a current UTRGV employee?
- Yes
- No
- *
Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- *
Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- *
Please provide the field of study for your education:
(Open Ended Question)
- *
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
- *
Do you meet the minimum requirements for this position?
- Yes
- No
- Resume
- Unofficial Transcripts
Optional Documents
- Cover Letter/Letter of Application
- Curriculum Vitae
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
- Additional Document
.
Any data not saved will be lost.
Click 'OK' to keep your session active.
Similar Jobs
Admissions Representative
South University
🇺🇸 Round Rock, TX
Graduate Admissions Counselor - SSP II
The California State University
🇺🇸 Hybrid - Hayward, CA
Admissions Department Coordinator
Bowdoin College
🇺🇸 Brunswick, ME
Dual Enrollment Coordinator
University of Alaska
🇺🇸 Juneau, AK
Associate Director, Admissions, Metro NY
Syracuse University
🇺🇸 New York City, NY
