Texas State University
Graduate Degree Audit Specialist
🇺🇸
Hybrid - San Marcos, TX
🕑
Full-Time
💰
$3,173 - $3,580
per Month
💻
Information Technology
🗓️
February 17th, 2026
Edtech.com's Summary
Texas State University is hiring a Graduate Degree Audit Specialist. The role involves maintaining accurate student records, applying petitions from graduate advisors, reviewing and approving required documents, and ensuring students meet graduation requirements. The specialist also supports faculty and students by providing information about registration and graduation policies and ensures theses and dissertations meet formatting standards.
Highlights
- Maintain student records and process graduate student applications for graduation.
- Review petitions, update curriculum records, and maintain degree audits accurately.
- Run reports to verify records accuracy and track student progress toward graduation.
- Review and update degree audit templates and Graduate Catalog after curriculum changes.
- Answer inquiries from faculty and students about registration and graduation policies.
- Review theses and dissertations for proper formatting and assist with student workshops.
- Provide excellent customer service to students, faculty, and staff and refer as needed.
- Proficiency with Microsoft Office and ability to learn new technologies; experience with network-based software preferred.
- Required qualifications include strong communication, proofreading, detailed recordkeeping skills, the ability to prioritize independently and in a team, and familiarity with higher education workflows.
- Compensation ranges from $3,173 to $3,580 monthly; full-time permanent position within The Graduate College department.
Graduate Degree Audit Specialist Full Description
Graduate Degree Audit Specialist
Please see Special Instructions for more details.
- Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description – failure to do so may result in disqualification.
- This position will require occasional work outside of normal work days and normal work hours for specific events.
- This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship.
Posting Information
Posting Number | 2026316
Posting/Functional Title | Graduate Degree Audit Specialist
University Pay Plan Title | Graduate Degree Audit Specialist
Location | San Marcos
Department | The Graduate College
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,173.00 - $3,580.00
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Proficiency in professional, accurate, and timely communication with strong proofreading ability. Skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation. Ability to prioritize work both independently and within a team environment. Demonstrated experience with Microsoft Office applications and in learning new technologies. Familiarity with office workflows and needs within higher education.
Preferred Qualifications | Bachelor’s or advanced degree (or hours toward advanced degree). Knowledge of university policies, procedures, and faculty/staff rules and regulations. Experience working in academic affairs in higher education. Technical experience with network-based software.
Job Description | The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements. The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met.
Job Duties | Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements. Maintain confidential student files and records through accurate and thorough documentation. Process degree audit petitions, update curriculum records, and maintain student degree audits. Ensure courses are applying to degree audits for financial aid eligibility. Run reports to ensure accuracy in records and for tracking students progress. Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved. Provide general information and outstanding customer service to a wide population of students, faculty, and staff. Provide referrals to other offices or services on campus and serve as backup for reception as needed. Review theses and dissertations for proper formatting and assist with workshops for students. Assist with commencement. Perform other duties as assigned.
Additional Information to Applicants | Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description – failure to do so may result in disqualification.
This position will require occasional work outside of normal work days and normal work hours for specific events.
This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship.
Job Open Date | 02/11/2026
Job Close Date (posting closes at midnight) | 02/25/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/55837
Posting/Functional Title | Graduate Degree Audit Specialist
University Pay Plan Title | Graduate Degree Audit Specialist
Location | San Marcos
Department | The Graduate College
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,173.00 - $3,580.00
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Proficiency in professional, accurate, and timely communication with strong proofreading ability. Skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation. Ability to prioritize work both independently and within a team environment. Demonstrated experience with Microsoft Office applications and in learning new technologies. Familiarity with office workflows and needs within higher education.
Preferred Qualifications | Bachelor’s or advanced degree (or hours toward advanced degree). Knowledge of university policies, procedures, and faculty/staff rules and regulations. Experience working in academic affairs in higher education. Technical experience with network-based software.
Job Description | The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements. The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met.
Job Duties | Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements. Maintain confidential student files and records through accurate and thorough documentation. Process degree audit petitions, update curriculum records, and maintain student degree audits. Ensure courses are applying to degree audits for financial aid eligibility. Run reports to ensure accuracy in records and for tracking students progress. Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved. Provide general information and outstanding customer service to a wide population of students, faculty, and staff. Provide referrals to other offices or services on campus and serve as backup for reception as needed. Review theses and dissertations for proper formatting and assist with workshops for students. Assist with commencement. Perform other duties as assigned.
Additional Information to Applicants | Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description – failure to do so may result in disqualification.
This position will require occasional work outside of normal work days and normal work hours for specific events.
This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship.
Job Open Date | 02/11/2026
Job Close Date (posting closes at midnight) | 02/25/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/55837
Applicant Document
Required Documents
- Resume
- Cover Letter
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have proficiency in professional, accurate, and timely communications with strong proofreading ability?
- Yes.
- No.
- * Do you have skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation?
- Yes.
- No.
- * Do you have the ability to prioritize work both independently and within a team environment?
- Yes.
- No.
- * Do you have demonstrated experience with Microsoft Office applications and in learning new technologies?
- Yes.
- No.
- * Do you have familiarity with office workflows and needs within higher education?
- Yes.
- No.
- * Indicate your level of education
- No degree.
- Bachelor's degree.
- Hours toward an advanced degree.
- Advanced degree.
- * Do you have knowledge of general university policies and procedures?
- Yes
- No
- * Do you have experience working in academic affairs in higher education?
- Yes.
- No.
- * Do you have technical experience with network-based software?
- Yes.
- No.
Similar Jobs
Lead Salesforce Developer
Curriculum Associates
🇺🇸 Remote - US
Senior Machine Learning Scientist (USA Remote)
TurnItIn
🇺🇸 Remote - Dallas, TX
Senior Machine Learning Scientist (USA Remote)
TurnItIn
🇺🇸 Remote - Washington, DC
Senior Machine Learning Scientist (USA Remote)
TurnItIn
🇺🇸 Remote - Chicago, IL
Senior Machine Learning Scientist (USA Remote)
TurnItIn
🇺🇸 Remote - Atlanta, GA
