Edtech.com's Summary

Arizona State University is hiring a Graduate Format/Curriculum Advisor. This role involves reviewing final graduate student documents to ensure compliance with ASU formatting standards, coordinating thesis and dissertation processes, supporting graduate curriculum and program development, and managing administrative and reporting tasks for the Graduate College.

Highlights

Review submitted thesis and dissertation documents for format compliance and provide guidance to graduate students.
Verify scheduling of student defenses and manage format-related queries via office hours and virtual sessions.
Support graduate curriculum proposals, including initial reviews and maintaining tracking systems.
Deliver workshops, presentations, and training materials related to graduate format.
Manage semesterly National Science Foundation Survey of Earned Doctorates (SED) submissions.
Proficiency with MS Office (Excel, PowerPoint, Word, Outlook) and scheduling software required.
Minimum qualifications include an associate's degree and one year of relevant experience or equivalent.
Preferred qualifications include bachelor's or master's degree, experience in higher education, document proofreading, and curriculum/catalog review.
Work involves collaboration with students, faculty, advisors, and administrative staff across departments.
Annual salary ranges from $42,400 to $47,000 depending on experience, with comprehensive benefits including health, retirement, paid leave, and tuition discounts.

Graduate Format/Curriculum Advisor Full Description

Job Profile:Student Support Specialist 1

Job Family:Student Support Services

Time Type:Full time

Max Pay - Depends on experience:$47,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Connects students to a variety of academic, professional, and personal support services to enhance their academic skills and increase persistence and graduation rates.

Job Description:

Position Salary Range:

$42,400- $47,000.00 per year; DOE

About the Role

The Graduate College at Arizona State University is looking for a flexible, detail oriented, highly organized and customer-service focused Graduate Format and Curriculum Advisor. Under general direction, this position performs a variety of tasks for the review of submitted final graduate student documents in preparation for graduation to ensure consistency with established ASU format standards, as well as tasks related to the graduate section of the ASU academic catalog and graduate curriculum/program development.

Essential Duties:

Acts as a liaison on behalf of the Graduate College, monitoring and responding to a high volume of inquiries from students, faculty, advisors and outside entities

Thesis and Dissertation Coordination

Performs reviews of submitted thesis and dissertation documents against established guideline requirements for publication and provides guidance to graduate students via email, phone, and in person to identify areas for correction and ensure documents are revised accordingly
Performs duties related to the format process, such as verifying scheduling of student's defense to ensure completion of all requirements prior to graduation; hold scheduled office hours and zoom sessions for student document questions; review/respond to format Salesforce cases; oversee the updating and the creation format-related forms, maintaining student records in student databases, reviewing petitions for exceptions or changes, and conducting research on requests for format extensions
Prepares and delivers format workshops, presentations, training materials and video
Works with the Graduate College Communications Team to create, edit, publish and communicate format deadline and defense results information to students, staff and faculty

Curriculum and Program Development Support

Provides administrative support and responds to unit inquiries for the Curriculum and Program Development area
Performs initial review of curriculum proposals to ensure compliance with established standards
Maintains and tracks proposals received for graduate curriculum development
Performs other duties related to the Curriculum process, including assisting in the review of new courses and course change requests, assisting in the updating of the graduate portion of the academic catalog, researching and preparing reports, and retrieving archival information regarding approved graduate programs

Administrative and Reporting Duties

Responsible for semesterly submissions of the National Science Foundation Survey of Earned Doctorates (SED) on behalf of the Graduate College
Provides contact point for enrolled student information
Serves as back-up for other team members as needed
Provides editing/document review as needed for Graduate College administration
Performs other duties as assigned to support the Graduate College

Desired Qualifications:

Bachelor's degree and one year experience preferred; master's degree a preference
Experience in accurately reviewing and proofreading documents and working with excellent attention to detail
Experience in a higher education environment
Experience with the ASU Thesis/Dissertation format and defense process
Experience with scheduling software
Experience tracking information in databases or similar methods
Experience working both independently and in a collaborative team environment
Experience working effectively in an environment subject to tight deadlines and the ability to adapt to quickly changing priorities
Experience building and maintaining effective relationships with a variety of stakeholders at multiple levels of an organization
Evidence of effective verbal and written communication skills; experience presenting to groups
Experience working with diverse populations and cultures
Knowledge of ASU Graduate College policies and procedures
Experience with university curriculum and catalog review
Experience using MS Office applications (Excel, PowerPoint, Word, Outlook)

Why Join Us

ASU's Graduate College is at the forefront of advancing graduate education and research at the nation's most innovative university. In this role, you will directly contribute to building a supportive, inclusive workplace culture that enables our staff, faculty, and students to thrive. You'll have the opportunity to shape policies and practices that impact thousands of graduate assistants and postdocs across the university, while also influencing the future of graduate education nationally. ASU offers a very generous benefits package, including comprehensive health and retirement benefits, over four weeks of vacation per year, twelve weeks of paid parental leave, a substantial tuition discount and many professional development opportunities. For more information about benefits and the total value of the compensation package visit https://cfo.asu.edu/benefits and https://cfo.asu.edu/compensation-estimator Business hours for the Graduate College are Monday - Friday, 8:00 a.m. - 5:00 p.m. ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. The Graduate College may have flexible work options available, such as staggered start and stop times, and possibly hybrid work where employees spend a portion of their regular work week at their primary ASU work location and a portion working remotely.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to walk or travel moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across University campuses. Ability to clearly communicate to perform essential functions.

Department Statement:

The ASU Graduate College works collaboratively across all colleges to promote and support the integrity, quality, and vitality of ASU graduate programs including master's degrees, professional degrees, and doctoral degrees. Our goal is to ensure university-wide standards of academic excellence and access in
graduate programs and to enhance the impact of ASU's graduate students and graduate education within the state, national, and global arenas. Central to this vision is the enhancement of the diversity of ASU's graduate population as well as the development of innovative transdisciplinary graduate programs across
the university.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$22241.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description