Graduate Program Coordinator, Mathematics, Philosophy, and Physics

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Graduate Program Coordinator, Mathematics, Philosophy, and Physics

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Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. 

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate 

Posting Details

 Position Information 

Position Title  | Graduate Program Coordinator, Mathematics, Philosophy, and Physics
Position Type  | Regular
Job Number  | SA97424
Full or Part Time  | full-time 40 hours weekly
Fair Labor Standard Act Classification  | Non-Exempt
Anticipated Pay Range  | $26.00-$30.00
Pay Range Information  | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

 Position Summary Information 

Job Description Summary  | The Schmid College of Science and Technology (SCST) seeks a highly motivated individual to coordinate the graduate program in Math, Philosophy and Physics (MPP). SCST embodies Chapman’s mission of providing students with personalized educational experiences by fostering an outstanding community of teacher-scholars across a broad range of undergraduate and graduate programs. The MPP Doctor of Science program recruited the first cohort of students in Fall 2023. By working closely with the program director, leadership, and campus partners, the coordinator will provide administrative support and support a wide range of activities from recruitment through graduation, advising, outreach, orientation, and academic program support. The coordinator implements all activities to ensure enrollment goals are met, engages with students to support their success, and evaluates the continued success of the program. This role requires the individual to be a self-starter and proactive with the ability to coordinate and execute projects both on their own and within a team environment. This position will also collaborate with the existing graduate programs in Schmid College.
Responsibilities  | Recruitment, Admission and Registration Support Serve as liaison to the Office of Graduate Admission, Graduate Financial Aid, Registrar, and Office of the Vice Provost for Graduate Education Provide administrative support for annual updates to MPP’s graduate handbook, materials, recruitment and admission Support recruitment efforts by proactively seeking out prospective students, track, and addressing all inquiries Track application materials and review for completeness, coordinate final reviews with the admissions committee, and communicate admission decisions in coordination with the Office of Graduate Admission Provide support for information sessions, conferences, and graduate fairs Track and maintain scholarships, tuition support and assistantships; prepare reports and apprise the director of the status 
Student and program support Serve as a primary point of contact for current students, providing guidance on program policies, procedures, and requirements from admission through graduation; respond to student questions and concerns and refer to campus resources as appropriate Monitor student compliance with program requirements and track progression towards degree completion Collect data, summarize information, and prepare reports to support accreditation, assessment, program review, and updates to program requirements; monitor R2PC (recruit, retain, progress, complete) data and report to the Office of the Vice Provost for Graduate Education Prepare and maintain class schedules, textbook requirements, syllabi, part-time faculty contracts, catalog copy, and handbooks in collaboration with the Program Director Coordinate logistics for program events and activities such as orientation, seminars, guest speakers, receptions, and networking opportunities; prepare and process speaker agreements and related contracts Partner with the program director, leadership, and campus partners to identify student needs and establish support resources Participate and represent Schmid in university committees, programs, and events both on and off campus Orient new faculty and students to the program and university Coordinate maintenance of accurate student, alumni and faculty records including placement, degree progress, and demographic information Monitor program expenditures and provide financial reports to Program Director Prepare purchase orders and student expense reimbursements on behalf of the director, students and faculty; ensures compliance with university policy Coordinate various communications to students, faculty, Dean’s Office and Chapman community through multiple outlets including Canvas, web, email, print and verbal

Required Qualifications  | Bachelor’s degree from an accredited institution of higher education or equivalent combination of education and experience A minimum of two years related work experience in providing administrative, program coordination, or student support Strong interpersonal and communication skills, with the ability to work collaboratively with students, faculty, staff, and campus partners from different backgrounds Writing skills to prepare clear and concise, grammatically correct business correspondence; strong editing and proofreading skills. Strong technical skills to learn and use enterprise systems needed to track budget, maintain class schedules, process contracts, and admissions records Ability to maintain confidentiality of student records and applying federal and state FERPA and Information Privacy Act regulations Ability to prioritize work duties when faced with interruptions, distraction and fluctuating workload. Ability to exercise good judgment and accomplish tasks in a timely manner. Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking. Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up. Strong working knowledge in the MS Office Suite Ability to problem solve and find creative solutions in a fast-paced, student-centered environment
Desired Qualifications  | Experience working with graduate students in a university degree-oriented program, assessing progress toward a degree, and understanding and knowledge of academia Knowledge of graduate degree requirements to develop student academic plans and guide/track graduate students through academic planning Knowledge of higher education admissions criteria and ability to develop effective results-oriented recruitment strategies
Special Instructions to Applicants  | At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate
Minimum Number of References  | 3
Maximum Number of References  | 3

Pre-screening Questions

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Applicant Documents

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

© 2019 CHAPMAN UNIVERSITY

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
[email protected]
 

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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