Graduate Student Coord II

Graduate Student Coord II

Announcement

 Details 

Open Date  | 08/20/2025
Requisition Number  | PRN42879B
Job Title  | Graduate Student Coord II
Working Title  | Graduate Coordinator
Job Grade  | E
FLSA Code  | Professional
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  | Monday through Friday 8am- 5pm with an hour lunch. CVEEN is participating in campus telecommuting program with one day working remotely.

A rare evening or weekend event participation if additional department staff support is needed.
VP Area  | Academic Affairs
Department  | 00058 - Civil and Environmental Engin
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | 45,500 to 55,000
Close Date  | 09/30/2025
Priority Review Date (Note - Posting may close at any time)  | 09/02/2025
Job Summary  | The Department of Civil & Environmental Engineering is seeking a personable individual to fill the Graduate Coordinator position. The employee will assist graduate students seeking graduate degrees in Civil & Environmental Engineering, Construction Engineering and Nuclear Engineering. This individual will utilize professional guidance skills to assist students and faculty in navigating the university academic policy and procedures in making decisions concerning their personal educational goals to lead to graduation.

The ideal candidate will be detail and service-oriented.

An competitive salary and excellent benefit package is included: 14.2% employer retirement contribution (automatic and immediately vested) Paid parental leave (in addition to FMLA) 11 paid holidays per year plus monthly vacation accruals Excellent, affordable health insurance options through the University of Utah health system Tuition reduction for employees and family members Options for short-term and long-term disability insurance, life insurance, and HSA/FSA savings plans Free public transportation pass  A full list of benefits can be found here.

Come build your career with us!
Responsibilities  | This position assists the following degrees within the department: MS & PhD in Civil & Environmental Engineering, Online MS in Construction Engineering (new fall 2025), and MS & PhD in Nuclear Engineering.

A highlight of job duties include: Administrative tasks to support graduate students. This includes, but is not limited to, record-keeping, program of study coordination, and graduation tracking. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate. Processes graduate school applications and coordinates with graduate committees with any interview and onsite processes. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program. Participates in events related to graduate programs, including: graduate student orientation and professional development events. Acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.  This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications  | Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

2 years’ of related experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences  |
Type  | Benefited Staff
Special Instructions Summary  |
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu 

 

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