University of Utah
Grant/Contract Officer I
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $40K - $45K
💻 Development & Advancement
🗓️ July 3rd, 2025
CRM
Salesforce
Edtech.com's Summary
University of Utah is hiring a Grant/Contract Officer I, also titled Grants Officer and Fundraising Administrator. This role manages grant solicitation and stewardship from various funders, conducts prospect research, writes proposals, and prepares grant reports. Additionally, the position supports broader fundraising efforts through donor communications, event coordination, and campaign support.
Highlights
- Manage all aspects of grant proposals, reports, and funder relations with foundations, corporations, and government agencies.
- Collaborate with Development and Finance teams on budgets and reporting documentation.
- Maintain grant calendars to ensure timely submissions and follow-ups.
- Conduct research on new funding opportunities using databases and sector knowledge.
- Provide fundraising support including donor communication, special events, and campaign coordination.
- Use Unite (University of Utah’s Salesforce CRM) and Spektrix (ticketing and donor management) for donor data management.
- Attend select performances and events to support donor engagement.
- Required qualifications include a GED or high school diploma plus four years of related experience or an associate's degree with equivalent experience.
- Preferred qualifications include a bachelor’s degree or 3-5 years of grant writing/development experience, strong written communication, and familiarity with grant research tools and fundraising databases.
- Annual salary range is $40,000 to $45,000, full-time, standard 40 hours per week with occasional evenings and weekends.
Grant/Contract Officer I Full Description
Grant/Contract Officer I
Open Date | 07/01/2025
Requisition Number | PRN42339B
Job Title | Grant/Contract Officer I
Working Title | Grants Officer and Fundraising Administrator
Job Grade | D
FLSA Code | Professional
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday, 9 am to 5 pm; occasional evenings and weekends, as needed.
VP Area | Academic Affairs
Department | 00072 - Pioneer Theatre Company
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $40,000 to $45,000
Close Date | 10/01/2025
Priority Review Date (Note - Posting may close at any time) | 08/15/2025
Job Summary
Pioneer Theatre Company (PTC) seeks a detail-oriented, mission-driven professional to serve as the Grants Officer and Fundraising Administrator (GOFA). This role supports the organization’s development efforts by managing the solicitation and stewardship of grants and sponsorships from private foundations, government agencies, and corporate partners.Primary responsibilities include prospect research, proposal writing, and the preparation of timely and compelling grant reports. The GOFA should demonstrate strong skills in summarizing complex ideas clearly and persuasively.This is a fast-paced, multi-faceted position requiring exceptional writing abilities, strategic thinking, and a deep appreciation for the nonprofit and arts sectors. Familiarity with issues impacting regional theatre and its practitioners is highly valued.In addition to grant-specific duties, the GOFA will provide general support across PTC’s fundraising activities, including donor communications, special events, and campaign coordination as needed. Strong interpersonal skills and a collaborative spirit are essential.
Who We Are
Pioneer Theatre Company’s mission is to create a theatrical experience of the highest professional standards, producing an eclectic mix of classic, contemporary, and world premiere theatre that challenges, educates, and entertains.Salt Lake’s only major regional theatre is located at the top of Broadway (300 South) and 1400 East. A fully professional theatre in-residence at the University of Utah, Pioneer Theatre Company produces its season from September through May. Each season includes a mixture of classics, large-scale musicals and contemporary dramas and comedies. Over the past ten years, PTC has developed a reputation for Broadway-quality productions and has mounted numerous Utah premieres and regional theatre premieres.Notably, Pioneer Theatre Company was the first regional theatre in the country to be granted the rights to produce Les Misérables, the closing musical of the 2006-2007 season. Running for a record 82 sold-out performances, Les Misérables cemented PTC’s reputation as a theatre capable of producing large-scale productions.In fall 2022, Pioneer Theatre Company produced the Broadway-bound musical, Shucked. The world premiere was directed by three-time Tony Award winner Jack O’Brien and written by the Grammy and Tony Award-winning team of Robert Horn, Shane McAnally, and Brandy Clark. Opening in April 2023, Shucked went on to receive nine Tony Award nominations. This marks the first time (ever) that a Utah-based theatre served as an out-of-town tryout for a Broadway musical.
Why Join PTC?
Pioneer Theatre Company produces a full season of plays and musicals each year for a regional audience of over 55,000 patrons and serves nearly 7,000 students annually through education and access programs. The Grant Officer and Fundraising Administrator will play a vital role in sustaining these efforts and expanding our impact throughout Utah and the Intermountain West.
Responsibilities | Grants Management (75%) Write persuasive and tailored grant proposals, letters of inquiry, and reports for foundations, corporations, and government agencies. Work with the Development and Finance teams to create proposal budgets and reporting documentation. Maintain and track all application and reporting deadlines in an active grant calendar; ensure timely submissions and follow-ups. Proactively research new institutional funding opportunities using databases, public records, and sector knowledge. Collaborate with the Director of Development and Executive leadership to develop strategic cultivation plans and build strong relationships with funders. Coordinate site visits, funder engagement opportunities, and donor recognition across platforms (including print, digital, and at events). Assist with administrative and departmental operations, including reporting, donor tracking, and stewardship activities. Attend select evening and weekend performances and events (approximately 8–10 annually) to assist with donor hosting and engagement. General Fundraising Support (25%)· Develop and maintain a strong working knowledge of Unite (the University of Utah’s Advancement Office Salesforce CRM) and Spektrix (PTC’s ticketing and donor management system), ensuring fluency in both platforms to support accurate and timely data management.· Collaborate closely with the PTC Box Office and University Advancement Services to ensure seamless integration and reconciliation of contributions recorded in Spektrix with those in Unite.· Process all philanthropic gifts to PTC, maintaining rigorous attention to accuracy and timeliness, and generate weekly reports to track giving trends and monitor donor activity.· Assist in the coordination of appeals and ongoing support of special project, and other day-to-day operations of the development department.· Other duties as assigned for the smooth operation of the development department and PTC.
Minimum Qualifications | • GED or HS Diploma• Four years’ related experience or a related Associate’s Degree or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | Bachelor’s degree or equivalent experience; minimum 3–5 years of grant writing or development experience, ideally within the performing arts, nonprofit, or higher education sectors. Exceptional written communication skills, with a proven ability to craft compelling narratives that align with institutional funder priorities. Strong organizational skills, attention to detail, and ability to manage multiple deadlines and projects simultaneously. Familiarity with grant research tools and fundraising databases (experience with Sales Force and Theatre Manager is a plus). Comfort working both independently and collaboratively in a fast-paced, mission-driven environment. Understanding of nonprofit budgets and basic financial documents. Commitment to equity, access, and community impact through the arts.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN42339B
Job Title | Grant/Contract Officer I
Working Title | Grants Officer and Fundraising Administrator
Job Grade | D
FLSA Code | Professional
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday, 9 am to 5 pm; occasional evenings and weekends, as needed.
VP Area | Academic Affairs
Department | 00072 - Pioneer Theatre Company
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $40,000 to $45,000
Close Date | 10/01/2025
Priority Review Date (Note - Posting may close at any time) | 08/15/2025
Job Summary
Pioneer Theatre Company (PTC) seeks a detail-oriented, mission-driven professional to serve as the Grants Officer and Fundraising Administrator (GOFA). This role supports the organization’s development efforts by managing the solicitation and stewardship of grants and sponsorships from private foundations, government agencies, and corporate partners.Primary responsibilities include prospect research, proposal writing, and the preparation of timely and compelling grant reports. The GOFA should demonstrate strong skills in summarizing complex ideas clearly and persuasively.This is a fast-paced, multi-faceted position requiring exceptional writing abilities, strategic thinking, and a deep appreciation for the nonprofit and arts sectors. Familiarity with issues impacting regional theatre and its practitioners is highly valued.In addition to grant-specific duties, the GOFA will provide general support across PTC’s fundraising activities, including donor communications, special events, and campaign coordination as needed. Strong interpersonal skills and a collaborative spirit are essential.
Who We Are
Pioneer Theatre Company’s mission is to create a theatrical experience of the highest professional standards, producing an eclectic mix of classic, contemporary, and world premiere theatre that challenges, educates, and entertains.Salt Lake’s only major regional theatre is located at the top of Broadway (300 South) and 1400 East. A fully professional theatre in-residence at the University of Utah, Pioneer Theatre Company produces its season from September through May. Each season includes a mixture of classics, large-scale musicals and contemporary dramas and comedies. Over the past ten years, PTC has developed a reputation for Broadway-quality productions and has mounted numerous Utah premieres and regional theatre premieres.Notably, Pioneer Theatre Company was the first regional theatre in the country to be granted the rights to produce Les Misérables, the closing musical of the 2006-2007 season. Running for a record 82 sold-out performances, Les Misérables cemented PTC’s reputation as a theatre capable of producing large-scale productions.In fall 2022, Pioneer Theatre Company produced the Broadway-bound musical, Shucked. The world premiere was directed by three-time Tony Award winner Jack O’Brien and written by the Grammy and Tony Award-winning team of Robert Horn, Shane McAnally, and Brandy Clark. Opening in April 2023, Shucked went on to receive nine Tony Award nominations. This marks the first time (ever) that a Utah-based theatre served as an out-of-town tryout for a Broadway musical.
Why Join PTC?
Pioneer Theatre Company produces a full season of plays and musicals each year for a regional audience of over 55,000 patrons and serves nearly 7,000 students annually through education and access programs. The Grant Officer and Fundraising Administrator will play a vital role in sustaining these efforts and expanding our impact throughout Utah and the Intermountain West.
Responsibilities | Grants Management (75%) Write persuasive and tailored grant proposals, letters of inquiry, and reports for foundations, corporations, and government agencies. Work with the Development and Finance teams to create proposal budgets and reporting documentation. Maintain and track all application and reporting deadlines in an active grant calendar; ensure timely submissions and follow-ups. Proactively research new institutional funding opportunities using databases, public records, and sector knowledge. Collaborate with the Director of Development and Executive leadership to develop strategic cultivation plans and build strong relationships with funders. Coordinate site visits, funder engagement opportunities, and donor recognition across platforms (including print, digital, and at events). Assist with administrative and departmental operations, including reporting, donor tracking, and stewardship activities. Attend select evening and weekend performances and events (approximately 8–10 annually) to assist with donor hosting and engagement. General Fundraising Support (25%)· Develop and maintain a strong working knowledge of Unite (the University of Utah’s Advancement Office Salesforce CRM) and Spektrix (PTC’s ticketing and donor management system), ensuring fluency in both platforms to support accurate and timely data management.· Collaborate closely with the PTC Box Office and University Advancement Services to ensure seamless integration and reconciliation of contributions recorded in Spektrix with those in Unite.· Process all philanthropic gifts to PTC, maintaining rigorous attention to accuracy and timeliness, and generate weekly reports to track giving trends and monitor donor activity.· Assist in the coordination of appeals and ongoing support of special project, and other day-to-day operations of the development department.· Other duties as assigned for the smooth operation of the development department and PTC.
Minimum Qualifications | • GED or HS Diploma• Four years’ related experience or a related Associate’s Degree or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | Bachelor’s degree or equivalent experience; minimum 3–5 years of grant writing or development experience, ideally within the performing arts, nonprofit, or higher education sectors. Exceptional written communication skills, with a proven ability to craft compelling narratives that align with institutional funder priorities. Strong organizational skills, attention to detail, and ability to manage multiple deadlines and projects simultaneously. Familiarity with grant research tools and fundraising databases (experience with Sales Force and Theatre Manager is a plus). Comfort working both independently and collaboratively in a fast-paced, mission-driven environment. Understanding of nonprofit budgets and basic financial documents. Commitment to equity, access, and community impact through the arts.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please indicate if you meet the following minimum qualifications for this position: Four years' related experience OR a related Associate's Degree.
- Yes
- No
- Please choose one of the following measures to describe your grant writing experience:
- a. None
- b. Less than one year
- c. One to three years
- d. More than three years
- How many years of fundraising/development experience do you have?
- Less than 1 year
- 1 year or more, but less than 3 years
- 3 year or more, but less than 5 years
- 5 year or more, but less than 8 years
- 8 years or more
- None
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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