Catholic University of America
Grants & Contracts Officer
🇺🇸
Washington, DC
🕑
Full-Time
💰
$100K - $105K
💻
Other
🗓️
April 20th, 2026
IRB
Edtech.com's Summary
The Catholic University of America is hiring a Grants & Contracts Officer. This role involves managing pre-award administrative functions with external funders, assisting with tracking spending and awards management, and overseeing the university’s IRB process to ensure compliance with federal, local, and university policies.
Highlights
- Advise faculty on proposal requirements, budget development, and compliance considerations.
- Review protocols for completeness and adherence to federal and institutional guidelines.
- Ensure completion of required internal approvals and routing.
- Track proposals, awards, and assist with awards management for compliance.
- Manage the Institutional Review Board (IRB) process and communicate decisions to investigators.
- Monitor regulatory environment and recommend policy updates.
- Attend IRB meetings, record minutes, and prepare final versions for approval.
- Provide training on IRB processes and procedures to students and faculty.
- Maintain knowledge of relevant federal regulations including Uniform Guidance (2 CFR 200) and others.
- Work with research office team to modernize workflows using electronic records and Google-based software.
- Bachelor’s degree with 3-5 years experience in university pre-award operations including IRB determinations and budget review.
- Salary range: $99,500 - $105,000 annually.
Grants & Contracts Officer Full Description
Posting Title: Grants & Contracts Officer Overview:
The Grants & Contracts Officer will execute the pre-award administrative functions for the Office of
Research with external funders (federal, local, private) according to their requirements. The incumbent
will also assist the Office of Sponsored Accounts in tracking spending and awards management.In
addition, an extensive understanding of human research regulations and federal guidance is desired as
this position will manage the IRB process at the university, and advise and assist investigators regarding federal,
local, and university policies regarding compliance.
Research with external funders (federal, local, private) according to their requirements. The incumbent
will also assist the Office of Sponsored Accounts in tracking spending and awards management.In
addition, an extensive understanding of human research regulations and federal guidance is desired as
this position will manage the IRB process at the university, and advise and assist investigators regarding federal,
local, and university policies regarding compliance.
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $99,500 - $105,000 annual. Responsibilities:
1. Advise faculty on proposal requirements, budget development, and compliance
considerations
2. Review submitted protocols for completeness and compliance of federal and
institutional guidelines.
3.Ensure all required internal approvals and routing steps are completed
4. Track proposals, awards, and assist with in-house awards management for burn rates and
federal/private compliance.
5. Work with investigators to ensure completeness of applications, and write
correspondence to investigators to communicate decisions of the IRB.
6. Monitor regulatory environment and recommend changes as needed to university
policies, processes, and guidelines.
7. Attend IRB meetings, record deliberations, and write meeting minutes. Ensure that
minutes are accurately recorded, and prepare final version for IRB approval.
8. Assist with the training of students and faculty on all IRB processes and procedures.
considerations
2. Review submitted protocols for completeness and compliance of federal and
institutional guidelines.
3.Ensure all required internal approvals and routing steps are completed
4. Track proposals, awards, and assist with in-house awards management for burn rates and
federal/private compliance.
5. Work with investigators to ensure completeness of applications, and write
correspondence to investigators to communicate decisions of the IRB.
6. Monitor regulatory environment and recommend changes as needed to university
policies, processes, and guidelines.
7. Attend IRB meetings, record deliberations, and write meeting minutes. Ensure that
minutes are accurately recorded, and prepare final version for IRB approval.
8. Assist with the training of students and faculty on all IRB processes and procedures.
9. Maintain knowledge of Federal regulations, including the Uniform Guidance (2
CFR 200) and working knowledge of 21 CFR parts 50, 56, 312, and 812, and 45 CFR 46.
10. Work with others in the Research Office team to modernize workflows through the
use of electronic records. Have working familiarity with office-relevant software (we are a
Google-based campus)
Qualifications:
Bachelor's degree with 3-5 years of experience working in university sponsored programs/office of research in
pre-award operations, including IRB determinations, budget review, and federal preaward
submission protocols.
pre-award operations, including IRB determinations, budget review, and federal preaward
submission protocols.
Technical Qualifications or Specialized Certification:
Administers and coordinates all functions for pre-award proposal routing, review, and submission in
accord with 2 CFR 200 and sponsor agency guidelines. Working knowledge to administer and oversee
the University’s Institutional Review Board (IRB). This includes receiving and reviewing research
proposals for completeness and adherence with IRB policies, institutional requirements, and
State/Federal codes, rules, and regulations (45 CFR 46). Work involves planning, developing, and
implementing IRB policies and procedures and providing technical assistance to faculty
Administers and coordinates all functions for pre-award proposal routing, review, and submission in
accord with 2 CFR 200 and sponsor agency guidelines. Working knowledge to administer and oversee
the University’s Institutional Review Board (IRB). This includes receiving and reviewing research
proposals for completeness and adherence with IRB policies, institutional requirements, and
State/Federal codes, rules, and regulations (45 CFR 46). Work involves planning, developing, and
implementing IRB policies and procedures and providing technical assistance to faculty
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