Troy University
Grants & Contracts Specialist
🇺🇸 Troy, AL
🕑 Full-Time
💰 TBD
💻 Other
🗓️ October 7th, 2025
Edtech.com's Summary
- Manage memberships, subscriptions, and grant/contract paperwork transitions.
- Maintain sponsored program database and pre-award documentation repository.
- Coordinate faculty support letters for tenure and promotion packages.
- Organize annual recognition luncheon, grant writing fund oversight, and OSP newsletters.
- Schedule and promote collaboTROY events and update faculty interests on grant writing.
- Manage Sponsored Program Advisory Committee and monthly updates for publicity.
- Handle coding of credit card charges, office supplies, and monitor grant deadlines.
- Maintain OSP files, update website and forms, and manage student workers.
- Minimum qualification: Bachelor’s degree in a related field.
- Position reports to the Department of Sponsored Programs within Government and External Relations division; supervisory responsibilities included.
Grants & Contracts Specialist Full Description
Position Title | Grants & Contracts Specialist
Position Type | Professional/Salaried
Department | Sponsored Programs - Troy
Division | Government and External Relations
Campus | Troy
Work Status | Full-Time (FT)
Temporary | No
Location | Troy - T01
Job Summary | The Grants and Contracts Specialist position in Sponsored Programs is responsible for:
· Manage all membership & subscriptions.· Coordinate the transition of grant/contract paperwork.· Maintain the sponsored program database.· Maintain a single-point-of-contact repository or pre-award documentation· Develop letters to support faculty writers for tenure and promotion packages.· Coordinate the annual Sponsored Programs recognition luncheon.· Oversight and promotion of the Grant Writing Fund· OSP Newsletter, preparation and submission twice a semester· collaboTROY – in charge of scheduling, arranging and promoting· Maintain listing of current faculty and staff as to what subjects interest them for grant writing.· Coordinate the annual award of the “Chancellor’s Award of Distinction for Sponsored Program Success”· Manage Sponsored Program Advisory Committee· Provide monthly update of all new projects and their contact information to University Relations for publicity of sponsored program activities.· Code credit card charges to correct accounts by 5th of each month· Order office supplies, and all other purchases for OSP · Monitor deadlines for potential grants· Maintain all files for OSP · Update OSP website· Update OSP forms· Manage student workers· Any other duties as assigned
Minimum Qualifications | 1. Bachelors’ degree in a related field
Preferred Qualifications |
Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? | No
Work Hours | Standard office hours
List any hazardous conditions or physical demands required by this position | n/a
Does this position have supervisory responsibility? | Yes
Posting Date | 10/06/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants |
Quick Link | https://www.troyuniversityjobs.com/postings/40292
Last Day a Reference Provider Can Submit Reference |
Applicant Special Instructions | Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu.
- * How did you hear about this employment opportunity?
- Troy University employment website (www.troyuniversityjobs.com)
- Chronicle of Higher Education
- Higher Ed Jobs
- Social Media website
- Indeed
- Other employment website (please specify below)
- Employee Referral (please specify below)
- Local newspaper (please specify below)
- Professional journal (please specify below)
- Other source (please specify below)
- Please specify:
(Open Ended Question) - * Regarding your current employment status, please select one of the following:
- Not a current Troy University employee
- Current part-time Troy employee (including adjunct faculty)
- Current full-time Troy employee - initial appraisal period complete
- Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
- * Do you have a Bachelor's degree in a related field?
- Yes
- No
- Resume
- Cover Letter
- List of References
- Troy University is an Equal Employment Opportunity and Affirmative Action employer.
- Troy University participates in eVerify.
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