HR Department Administration Coordinator and Assistant to VPFA and VPSA

HR Department Administration Coordinator and Assistant to VPFA and VPSA

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Please see Special Instructions for more details.

Candidates are encouraged to review the values and principles of Eastern Oregon University.

Only complete files of qualified applicants will be reviewed.

Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Outstanding faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.

EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.

EOU offers a very attractive package of State of Oregon public employee benefits including:
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.

Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.

Posting Details

 Position Information 

Position Title  | HR Department Administration Coordinator and Assistant to VPFA and VPSA
Full or Part Time  | Full Time
FTE  | 1.0
Position Type  | Regular
Posting Number  | 20110651C&A

 Position Summary Information 

Job Description Summary  |
Eastern Oregon University (EOU) invites applications for an HR Department Administration Coordinator & Assistant to the Vice Presidents for Finance & Administration (VPFA) and Student Affairs (VPSA).

This is a unique, early-to-mid career opportunity in higher education HR administration, combining three interconnected roles: HR Department Coordinator – Provide broad administrative support across all HR service areas (recruitment, onboarding, payroll support, benefits, compliance). Assistant to the VPSA – Support Student Affairs leadership with office operations, budgeting, student travel, and confidential personnel and conduct matters. Assistant to the VPFA – Provide administrative and calendaring support, including coordination of Board of Trustees Finance & Administration committee materials.  The role is ideal for a positive, detail-oriented professional who thrives in a collaborative environment and is eager to grow in HR and university administration. As part of a small, high-trust HR team, you will make a meaningful impact on the success of students, faculty, and staff at Oregon’s Rural University.
At EOU, who you are and your career goals are recognized and respected.

It is important to us that you:Experience alignment with your personal sense of purpose. Feel that your contributions are recognized. Feel you have clear responsibilities and can learn and grow personally and professionally. Find that your work team is truly collaborative and shares authentic trust, dedication, and commitment to student success. Achieve the healthy work-life balance you want.

Responsibilities  
Human Resources (65%) Coordinate recruitment processes, candidate evaluation, and onboarding. Serve as system administrator for the PeopleAdmin ATS; post vacancies and coordinate job ads. Process personnel actions, payroll forms, reimbursements, and other HR transactions. Support compliance with federal/state regulations, collective bargaining agreements, and EOU policies. Maintain HR web pages, data systems, and reporting functions. Research, prepare, and draft reports, correspondence, and process improvements as needed. Provide service-oriented recruitment guidance to hiring managers, employees, and committees. 
Assistant to the VPSA (20%) Provide confidential support for student conduct, personnel matters, and budget oversight. Manage Student Affairs office operations, files, communications, and supplies. Support division budgeting: reconcile accounts, process invoices, prepare reports, and serve as liaison to Finance & Administration. Coordinate student travel approvals and ensure compliance with risk management requirements.
Assistant to the VPFA (15%) Provide administrative and scheduling support to the VPFA. Support Finance & Administration-related Board of Trustees committees (e.g., Finance, Student Affairs, Academic Affairs). Prepare agendas, meeting minutes, and ensure compliance with Board policies. Coordinate with other administrative staff to prepare and publish Board meeting materials.
Minimum Qualifications  |
Education:BS/BA in Human Resource Management, Business, or related field.

Experience and Skills
Two (2) or more years of HR administrative or operations experience. Recruitment, candidate evaluation, and onboarding. Working knowledge of HR laws/regulations (EEOC, FLSA, ADA, FMLA/OFLA, Oregon Equal Pay Act, etc.). Organizing, prioritizing, and completing multiple projects with accuracy. Above average writing skills for drafting policies, guides, and professional correspondence. Proficiency in Microsoft Office and HR data systems. Strong interpersonal skills, emotional maturity, and the ability to build positive relationships at all levels. Administrative organization and time management skills. Ability to manage confidential materials and support decision-makers with discretion. Desire to produce high-quality, reliable service.

Must satisfactorily complete EOU criminal and credential background check. Having a criminal history is not an automatic bar to employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Eastern Oregon University does not sponsor applicants for employment visas.

Preferred Qualifications  | One (1) or more years of experience in: Experience in HR administration within higher education, especially at an Oregon public university. Advanced interviewing and candidate assessment skills. Experience administering compensation and leave programs. Familiarity with Oregon’s public employee collective bargaining environment.
Special Instructions to Applicants  | Candidates are encouraged to review the values and principles of Eastern Oregon University.

Only complete files of qualified applicants will be reviewed.

Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Outstanding faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.

EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.

EOU offers a very attractive package of State of Oregon public employee benefits including:
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.

Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Salary  | $53,000 to $58,700 DOQ

 Posting Detail Information 

Open Date  | 09/22/2025
Close Date  |
Open Until Filled  | Yes
First Day of Application Review  | 10/13/2025
Quick Link to Posting  | https://eou.peopleadmin.com/postings/3236

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents