HR Specialist I or HR Specialist II at The University of Texas at Dallas

Edtech.com's Summary

University of Texas at Dallas is hiring an HR Specialist I or HR Specialist II. The role involves providing professional human resources support with a primary focus on employment-based immigration, coordinating immigration activities, managing deadlines and documentation, ensuring compliance, and contributing to HR projects and process improvements.

Highlights

Support employment-based immigration processes and maintain confidential records.
Track case milestones, work authorization, and compliance activities.
Collaborate with employees, departments, and external partners on immigration matters.
Manage HR projects to improve processes, reporting, and service delivery.
Bachelor's degree required with 4 years HR/admin experience for HR Specialist I; 5 years for HR Specialist II.
Preferred qualifications include HR certifications (PHR, SPHR), higher education experience, and immigration process familiarity.
Experience with PeopleSoft ERP, Microsoft Office, and Power BI preferred.
Salary ranges from $62,000 to $70,000 monthly, depending on qualifications.
Regular full-time position within the Human Resources department.
Supports the Employment Immigration team, providing specialized HR expertise.

HR Specialist I or HR Specialist II Full Description

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Posting Details

Posting Number	S07242P
Position Title	HR Specialist I or HR Specialist II
Functional Title
Department	Human Resources
Salary Range	$62,000 to $70,000, depending on qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	09/14/2026
Posting Close Date
Open Until Filled	Yes
Desired Start Date	10/05/2026
Job Summary	Grow Your HR Expertise. Build Specialized Knowledge. Make an Impact. Bring your HR experience to a role where you can develop specialized expertise in employment-based immigration and contribute to meaningful work that supports employees and the university community. As an HR Specialist, you’ll collaborate with HR and immigration professionals to coordinate employment-based immigration activities, manage critical deadlines and documentation, support compliance related processes, and contribute to projects that improve HR processes and service delivery. If you’re an organized, collaborative HR professional who enjoys solving problems, managing competing priorities, and learning new areas of HR, this role offers the opportunity to expand your expertise while taking on meaningful work with increasing independence. JOB SUMMARY The HR Specialist provides professional-level human resources support within the Office of Human Resources, with a primary focus on supporting the Employment Immigration team. This position coordinates and administers HR processes, primarily supports employment-based immigration activities, and contributes to HR projects, operational initiatives, and process improvement efforts. HR Specialist serves as a collaborative resource to HR colleagues, employees, managers, and other stakeholders, helping ensure that HR programs and processes are delivered accurately, efficiently, and in accordance with applicable policies and regulations. This role offers a strong opportunity to develop specialized knowledge of the employment-based immigration process, gaining hands-on experience and building expertise while working closely with experienced HR and immigration professionals.
Minimum Education and Experience	HR Specialist II: Bachelor’s Degree and five (5) years general human resources experience or administrative experience. Equivalent combination of education and experience may be considered. HR Specialist I: Bachelor’s degree and four (4) years general human resources experience or administrative experience. Equivalent combination of education and experience may be considered.
Preferred Education and Experience	Preferred Education and Experience Human Resources Certifications (PHR, SPHR, etc.) Three (3) or more years working in higher education environment Experience supporting or directly processing employment-based immigration petitions and/or working with an employment immigration team. Experience supporting compliance-driven processes, records management, case management, or regulatory documentation. Experience coordinating multiple deadlines, managing competing priorities, and supporting operational or administrative processes. Experience working with PeopleSoft ERP system Experience with Microsoft Office and Power BI
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Level Placement: This position may be filled at either the HR Specialist I or HR Specialist II level, based on the selected candidate’s education, experience, knowledge, skills, and demonstrated level of proficiency. HR Specialist I (non-exempt) – is an early-career professional who is developing and expanding their HR knowledge and skills. Employees at this level perform assigned HR responsibilities under close supervision and guidance, with opportunities to gain experience, build proficiency, and progressively assume greater responsibility and independence. HR Specialist II (exempt) – is a seasoned HR professional who has demonstrated a strong foundation of HR knowledge and experience. Employees at this level work with greater independence and exercise sound judgment in applying established HR practices, policies, and procedures. The role builds upon well-developed skills and experience and may involve handling more complex assignments, providing guidance to others, and taking greater ownership of HR activities and outcomes. The level of appointment will be determined based on the candidate’s qualifications and the level of responsibility and independence demonstrated through their education and professional experience. Employment Immigration Support Provide administrative and operational support for employment-based immigration processes, including coordinating documentation, communications, case information, and time-sensitive deadlines. Maintain accurate and confidential immigration and employment records, including electronic and physical case files, ensuring information is updated in appropriate HR systems and documentation is maintained in accordance with established requirements. Track immigration case milestones, work authorization requirements, expiration dates, and related compliance activities; escalate issues as appropriate. Respond to routine inquiries and support the development and maintenance of immigration-related procedures, resources, and communications. Collaborate with employees, departments, external partners, and other stakeholders to support timely completion of immigration-related processes. Support a variety of employment-based immigration activities and progressively assume more complex responsibilities as knowledge and experience develop. HR Projects and Operational Support Manage HR projects and operational initiatives through research, documentation, testing, reporting, data validation, and coordination of assigned activities that improve HR processes, service delivery, and operational effectiveness. Assist with HR systems, reporting, dashboards, record management, process documentation, and related operational support activities. Participate in process improvement efforts by documenting workflows, identifying inefficiencies, and supporting implementation of approved solutions. Participate in team meetings, working groups, and departmental initiatives, and perform other duties and special projects that support Human Resources operations.
Physical Demands and Working Conditions	While performing the duties of this job, the employee is regularly required to sit; use hands, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee may routinely lift and/or move up to 10 pounds. Specific abilities required by this job include close, distance and color vision and hearing/listening abilities. Other – Normal Office environment. The noise level in the work environment is usually moderate. Travel is integral to this position to campuses and department locations throughout UTD.
Physical Activities	Sedentary, Light, Sitting, Pushing, Pulling, Talking, Hearing
Working Conditions
Additional Information	Candidates will be subject to a criminal background check REMOTE WORK NOTICE: This position is eligible for a hybrid work schedule, subject to manager approval following an initial training period. The employee must reside within the Dallas-Fort Worth metroplex and be available to report to campus for scheduled work activities and/or with 24 hours’ notice. A UT Dallas Remote Work Agreement is required within 14 days of approval of a remote work arrangement. Use of personal internet service and other standard equipment may be required. Remote work arrangements are subject to periodic review and annual approval and may be modified or discontinued at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options – including *100% paid* employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Please describe your experience supporting or directly processing employment-based immigration petitions. What was your role in the process, what type of activities or cases did you support, and what level of responsibility did you have?
(Open Ended Question)
Describe a time when you were responsible for managing multiple cases, deadlines, or other time-sensitive projects simultaneously. What tools, systems, or processes did you use to organize your work? How did you prioritize competing demands, maintain accuracy, and ensure critical deadlines or requirements were met? Please provide specific examples.
(Open Ended Question)
Please describe your experience administering Form I-9 and employment eligibility verification processes. Include any experience supporting international employees, visa holders, or other populations requiring employment authorization and immigration support. Please discuss the volume and complexity of transactions, your role in ensuring compliance, and the degree of autonomy you exercised in carrying out these responsibilities.
(Open Ended Question)
Please describe your experience with data management, reporting, and business applications. Include any experience with Microsoft 36 tools (e.g., Excel, Outlook, Power BI, Teams), HRIS systems, databases, reporting tools, or similar technologies. What types of reports, dashboards, analyses, process improvements, or data -related projects have you completed? Please provide specific examples that demonstrate the complexity of your work, your technical proficiency, and your level of independence.
(Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter/Letter of Application

Optional Documents

Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021

972.883.2221

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HR Specialist I or HR Specialist II

Edtech.com's Summary

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