Existing employer? Sign in
George Washington University
HRIS Associate, Business Operations
🇺🇸
Hybrid - Ashburn, Virginia
🕑
Full-Time
💰
$24 - $31
per Hour
💻
Human Resources
🗓️
October 12th, 2026
Edtech.com's Summary
George Washington University is hiring an HRIS Associate, Business Operations to process day-to-day personnel action requests for medical residents, staff, non-student temporary positions, and research positions. The associate handles hires submitted through the applicant tracking system, employee life-cycle changes, and terminations, and checks employment eligibility under Form I-9 and E-Verify rules. Recommendations to HR business partners and quality-control work help improve the university's HR processes.
Highlights
- Process employee life-cycle changes, including new hires, transfers, salary and title changes, and terminations
- Generate GWID numbers and maintain employee records in the ERP system
- Enter and review Form I-9 and E-Verify data to keep hiring compliant with federal rules
- Maintain the position budget form that ties a budget to each position at GW
- Support medical resident onboarding, from recycling positions to processing I-9 documents
- Work with the Faculty Personnel office to create benefited and non-benefited positions
- Recommend process improvements to HR business partners and other HR specialists
- Protect personally identifiable information while handling high-volume, time-sensitive system requests
- Bring a high school diploma plus 3 years of relevant experience, or a bachelor's degree, with ERP/HCM experience such as Banner, Workday, or PeopleSoft preferred
- Earn $23.93 - $31.15 per hour in a hybrid role based in Ashburn, Virginia
HRIS Associate, Business Operations Full Description
SEARCH JOBS
Toggle navigation
HRIS Associate, Business Operations
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The Human Resources Information Systems (HRIS) team within Human Resources Management and Development works collaboratively to develop strategies, infrastructure, and processes that provide for the timely collection and dissemination of employee data and information, enhanced capacity for distributed reporting, and support of data-driven decision making related to human resources.
Reporting to the Assistant Director, the HRIS Associate reviews, analyzes, and processes the day-to-day personnel action requests for medical residents, staff, non-student temporary and research positions as well as generating GWID numbers for the employees. This includes new benefit eligible hires submitted through our applicant tracking system (ATS), employee life cycle changes through our position management module of the ATS, personnel action forms (PAFs), and terminations. The HRIS Associate, Business Operations may support transaction requests for faculty personnel, which includes creating benefited and non-benefited positions. The HRIS Associate also reviews and processes employment eligibility (Form I-9 and E-Verify) in accordance with Federal Government guidelines.
Additionally, the HRIS Associate performs the following job duties:
● Performs the full range of employee life-cycle changes (new hires, internal transfers, bonuses, salary changes, title changes, job duties changes, full-time/part-time changes, terminations, etc.)
● Generates GWID numbers for employees and maintains employee data records into the ERP system (SSN, citizenship status, etc.)
● Receives, analyzes and enters employment eligibility (Form I-9 and E-Verify) data to ensure compliance with federal regulations
● Works closely with the Faculty Personnel office in creating benefited and non-benefited position numbers
● Maintains the position budget form for all positions at GW which ties a budget to a position
● Reviews, analyzes, and evaluates information before data entry for accuracy, completion, and validity
● Responsible for assisting in all aspects with the medical resident onboarding (recycling positions, generating GWIDS, entering hire into ERP system, processing I-9 documents)
● Communicates and collaborates with various internal departments (HR Business Partners, Payroll, Benefits, etc.) as needed to remedy any processing issues that may arise
● Provides recommendations to HR Business Partners as well as other internal subject matter experts (Talent Acquisition, Compensation, etc.) to improve business processes
● Responsible for addressing a high volume of time sensitive system-related activities while maintaining a high level of quality and internal customer satisfaction
● Maintains and updates electronic and hard copy personnel record systems containing all employment-related information
● Ensures compliance with data privacy and safeguards personal identifying information (PII)
● Demonstrates excellent knowledge and understanding of HR related systems, how processes are managed through the system, and assists end users
● Actively participates in quality control and process improvement activities
● Understands GW’s Payroll calendar for processing both monthly and bi-weekly pay frequencies
The HRIS Associate, Business Operations also provides special project support for departmental, School, and University initiatives as requested. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
This position is a Hybrid position. Hybrid work is defined as job functions that can be performed effectively in a combination of on- and off-campus locations. Employees may have dedicated space or typically have a personal or shared workspace assigned or available to them at an on-campus site. Employees in this category may have essential roles, duties and/or responsibilities yet have flexibility to determine how best to perform their work when and where needed. Telecommuting agreement must be implemented.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | Experience with human resource information system (ERP/HCM) such as Banner, Workday, PeopleSoft is preferred. Excellent computer skills to include, spreadsheet, database applications (BANNER), and MS Office Products. Solid customer service and communication skills and the ability to function within a team-oriented office environment are essential. Ability to manage multiple priorities while focusing on attention to detail. Complies with policies, procedures and regulatory requirements. Prior experience working in a higher education setting is preferred.
Hiring Range | $23.93 - $31.15
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Reporting to the Assistant Director, the HRIS Associate reviews, analyzes, and processes the day-to-day personnel action requests for medical residents, staff, non-student temporary and research positions as well as generating GWID numbers for the employees. This includes new benefit eligible hires submitted through our applicant tracking system (ATS), employee life cycle changes through our position management module of the ATS, personnel action forms (PAFs), and terminations. The HRIS Associate, Business Operations may support transaction requests for faculty personnel, which includes creating benefited and non-benefited positions. The HRIS Associate also reviews and processes employment eligibility (Form I-9 and E-Verify) in accordance with Federal Government guidelines.
Additionally, the HRIS Associate performs the following job duties:
● Performs the full range of employee life-cycle changes (new hires, internal transfers, bonuses, salary changes, title changes, job duties changes, full-time/part-time changes, terminations, etc.)
● Generates GWID numbers for employees and maintains employee data records into the ERP system (SSN, citizenship status, etc.)
● Receives, analyzes and enters employment eligibility (Form I-9 and E-Verify) data to ensure compliance with federal regulations
● Works closely with the Faculty Personnel office in creating benefited and non-benefited position numbers
● Maintains the position budget form for all positions at GW which ties a budget to a position
● Reviews, analyzes, and evaluates information before data entry for accuracy, completion, and validity
● Responsible for assisting in all aspects with the medical resident onboarding (recycling positions, generating GWIDS, entering hire into ERP system, processing I-9 documents)
● Communicates and collaborates with various internal departments (HR Business Partners, Payroll, Benefits, etc.) as needed to remedy any processing issues that may arise
● Provides recommendations to HR Business Partners as well as other internal subject matter experts (Talent Acquisition, Compensation, etc.) to improve business processes
● Responsible for addressing a high volume of time sensitive system-related activities while maintaining a high level of quality and internal customer satisfaction
● Maintains and updates electronic and hard copy personnel record systems containing all employment-related information
● Ensures compliance with data privacy and safeguards personal identifying information (PII)
● Demonstrates excellent knowledge and understanding of HR related systems, how processes are managed through the system, and assists end users
● Actively participates in quality control and process improvement activities
● Understands GW’s Payroll calendar for processing both monthly and bi-weekly pay frequencies
The HRIS Associate, Business Operations also provides special project support for departmental, School, and University initiatives as requested. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
This position is a Hybrid position. Hybrid work is defined as job functions that can be performed effectively in a combination of on- and off-campus locations. Employees may have dedicated space or typically have a personal or shared workspace assigned or available to them at an on-campus site. Employees in this category may have essential roles, duties and/or responsibilities yet have flexibility to determine how best to perform their work when and where needed. Telecommuting agreement must be implemented.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | Experience with human resource information system (ERP/HCM) such as Banner, Workday, PeopleSoft is preferred. Excellent computer skills to include, spreadsheet, database applications (BANNER), and MS Office Products. Solid customer service and communication skills and the ability to function within a team-oriented office environment are essential. Ability to manage multiple priorities while focusing on attention to detail. Complies with policies, procedures and regulatory requirements. Prior experience working in a higher education setting is preferred.
Hiring Range | $23.93 - $31.15
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Ashburn, Virginia
College/School/Department: | Human Resource Management and Development (HRM&D)
Family | Human Resources
Sub-Family | HRIS
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday 8-5
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014515
Job Open Date: | 10/09/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | Human Resource Management and Development (HRM&D)
Family | Human Resources
Sub-Family | HRIS
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday 8-5
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014515
Job Open Date: | 10/09/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed with The George Washington University?
- No
- Yes
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your salary range expectation?
(Open Ended Question)
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: [email protected]
Recognition_Toolkit
Talent@GWLogin
To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.
Any data not saved will be lost.
Click 'OK' to keep your session active.
.
Any data not saved will be lost.
Click 'OK' to keep your session active.
Similar Jobs
Talent Acquisition Specialist
J Sargeant Reynolds Community College
🇺🇸 Richmond, Virginia
HR Manager
George Washington University
🇺🇸 Hybrid - Washington, District Of Columbia
Senior HR Associate
George Washington University
🇺🇸 Remote - US
HR Associate
George Washington University
🇺🇸 Remote - US
Recruiting Assistant
IXL Learning
🇺🇸 San Mateo, California
