J Sargeant Reynolds Community College
Human Resources Assistant
🇺🇸
Henrico, VA
🕑
Part-Time
💰
$20
per Hour
💻
Human Resources
🗓️
February 18th, 2026
Edtech.com's Summary
J. Sargeant Reynolds Community College is hiring a Human Resources Assistant. This part-time role provides comprehensive administrative and clerical support for the HR office, managing a variety of HR-related tasks, special projects, and daily office operations while serving as a key contact for employees and external stakeholders.
Highlights
- Provide primary administrative support to the HR office, including phone and visitor assistance.
- Manage mail operations and monitor the HR inbox for timely communication.
- Initiate and track purchase orders and travel expenses using eVA and Chrome River systems.
- Maintain HR SharePoint sites, intranet pages, and confidential personnel files.
- Support hiring activities such as scheduling interviews, travel arrangements, and reference checks.
- Prepare and distribute monthly HR newsletters and assist with HR and college-sponsored events.
- Require proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint) and familiarity with state purchasing and reimbursement platforms.
- Need a high school diploma or equivalent and at least one year of administrative or clerical experience.
- Experience in human resources, higher education, or public sector environments is preferred.
- Position offers a maximum pay rate of $20.00 per hour and is part-time, not eligible for state benefits, with up to 29 hours per week.
Human Resources Assistant Full Description
Human Resources Assistant
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Human Resources Assistant
Role Title | Admin and Office Spec I
Role Code | 19011-SW
FLSA | Nonexempt
Pay Band | 01
Position Number | 283W1172
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | This position is budgeted at a maximum rate of $20.00 per hour.
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Part-time hourly positions are not eligible for state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually. Schedule set by supervisor.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.
Key Responsibilities:
Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors. Ensure the HR office is open and welcoming to employees and visitors during core business hours. Manage daily mail operations, including pickup, sorting, and distribution. Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication. Initiate and track purchase orders and travel expenses using eVA and Chrome River. Maintain HR SharePoint sites and intranet pages. Perform office supply inventory and ordering in compliance with state purchasing guidelines. Reconcile expenses and maintain records in accordance with state and federal regulations. Organize and maintain the HR office supply closet. Order name tags and desk plates for new employees, as needed. Manage employee personnel files, including retention, storage, and disposal processes. Prepare and distribute the monthly HR newsletter with input from the HR team. Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law. Maintain and organize confidential office files and contribute to the office procedure manual. Provide administrative support for meetings, including preparing materials for the HR Director or Vice President. Assist with hiring activities such as scheduling, travel arrangements, and reference checks. Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or equivalent. At least one year of administrative or clerical experience in a professional office environment. Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel, and SharePoint) in a business setting. Experience providing customer service, including managing phone, email, or front-desk communications. Experience maintaining records or files, including handling confidential or sensitive information.
Additional Considerations | Experience working in Human Resources, higher education, or a public-sector environment. Familiarity with state systems such as eVA, Chrome River, or similar purchasing and travel reimbursement platforms. Experience maintaining SharePoint sites, intranet pages, or internal communications platforms. Experience supporting recruitment activities (e.g., scheduling interviews, reference checks, onboarding logistics). Experience assisting with event coordination, newsletters, or employee engagement initiatives.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | None.
Role Title | Admin and Office Spec I
Role Code | 19011-SW
FLSA | Nonexempt
Pay Band | 01
Position Number | 283W1172
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | This position is budgeted at a maximum rate of $20.00 per hour.
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Part-time hourly positions are not eligible for state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually. Schedule set by supervisor.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.
Key Responsibilities:
Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors. Ensure the HR office is open and welcoming to employees and visitors during core business hours. Manage daily mail operations, including pickup, sorting, and distribution. Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication. Initiate and track purchase orders and travel expenses using eVA and Chrome River. Maintain HR SharePoint sites and intranet pages. Perform office supply inventory and ordering in compliance with state purchasing guidelines. Reconcile expenses and maintain records in accordance with state and federal regulations. Organize and maintain the HR office supply closet. Order name tags and desk plates for new employees, as needed. Manage employee personnel files, including retention, storage, and disposal processes. Prepare and distribute the monthly HR newsletter with input from the HR team. Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law. Maintain and organize confidential office files and contribute to the office procedure manual. Provide administrative support for meetings, including preparing materials for the HR Director or Vice President. Assist with hiring activities such as scheduling, travel arrangements, and reference checks. Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or equivalent. At least one year of administrative or clerical experience in a professional office environment. Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel, and SharePoint) in a business setting. Experience providing customer service, including managing phone, email, or front-desk communications. Experience maintaining records or files, including handling confidential or sensitive information.
Additional Considerations | Experience working in Human Resources, higher education, or a public-sector environment. Familiarity with state systems such as eVA, Chrome River, or similar purchasing and travel reimbursement platforms. Experience maintaining SharePoint sites, intranet pages, or internal communications platforms. Experience supporting recruitment activities (e.g., scheduling interviews, reference checks, onboarding logistics). Experience assisting with event coordination, newsletters, or employee engagement initiatives.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | None.
Posting Detail Information
Posting Number | WGE_3022P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/17/2026
Job Close Date | 02/25/2026
Open Until Filled |
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93691
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/17/2026
Job Close Date | 02/25/2026
Open Until Filled |
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93691
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * This position requires on-site work, if offered the position are you willing to work on-site up to 29 hours a week?
- Yes
- No
- * How many years of experience do you have in an office setting?
- No Experience
- Less Than 1
- 1 to 3 Years
- 3 to 5 Years
- Over 5 Years
- * Will you require sponsorship to accept employment?
- Yes
- No
- * Have you ever been employed full-time or part-time by Reynolds Community College or any institution within the Virginia Community College System (VCCS)? If yes, please specify the institution, your position title, and dates of employment:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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