Purdue University
IT Administrative Clerk Senior
Edtech.com's Summary
Purdue University is hiring a Senior Administrative Clerk for Purdue IT. The role involves managing technology procurement processes by liaising between IT clients and vendors, preparing purchase requests, monitoring orders, and supporting billing activities to ensure efficient operations.
Highlights
- Manage Purdue IT procurement processes, facilitating purchases and ensuring compliance with university policies.
- Prepare price quotes, process purchase requests, and monitor vendor orders and deliveries.
- Support billing for recurring internal IT services and provide assistance for cellular and asset management services.
- Requires proficiency with Office 365 applications, including spreadsheets and MS Teams.
- High school diploma or equivalent with at least four years of administrative and operational support experience required.
- Preferred experience includes working in a higher education business environment.
- Strong organizational, communication, and policy interpretation skills necessary.
- Must handle vendor coordination and maintain procurement records accurately.
- Position is non-exempt with eligibility for overtime and retirement benefits.
- Background check required; Purdue University does not sponsor employment authorization for this role.
IT Administrative Clerk Senior Full Description
Job Summary
Senior Administrative Clerk
Purdue IT | West Lafayette, IN
Purdue IT | West Lafayette, IN
At Purdue University, every role contributes to advancing our mission of learning, discovery, and engagement. As a Senior Administrative Clerk within Purdue IT, you’ll play a key role in ensuring our technology procurement processes run efficiently—supporting the teams that keep our campus connected, informed, and innovative.
You’ll provide high-level administrative support for product procurement, acting as a trusted resource for both IT clients and vendors. This position offers an opportunity to work in a collaborative, service-oriented environment where attention to detail and proactive communication make a daily impact.
What You’ll Do
- Serve as a facilitator and liaison for Purdue IT procurement activities, guiding clients through purchasing processes and university policies
- Prepare and provide price quotes, process purchase requests, and ensure timely approvals in compliance with procedures and regulations
- Monitor vendor orders, communicate order status updates, and resolve purchasing or shipping issues independently
- Receive and verify deliveries, ensuring purchases are accurately recorded in the procurement system
- Support monthly, quarterly, and annual billing for recurring internal IT services
- Provide additional business support for university cellular and asset management services
What We’re Looking For
- Strong organizational and communication skills with the ability to manage multiple priorities
- Experience with procurement systems, vendor coordination, or administrative support in a business or university setting
- Ability to interpret and apply institutional policies with professionalism and accuracy
- Customer service mindset with a focus on proactive problem-solving and attention to detail
What You’ll Find at Purdue
Purdue is a community driven by purpose and built on collaboration. Here, your work helps keep the university’s digital and business operations running smoothly, empowering faculty, staff, and students to focus on what they do best—creating the next giant leap. You’ll find a workplace that values excellence, inclusion, and your continued professional growth.
Purdue is a community driven by purpose and built on collaboration. Here, your work helps keep the university’s digital and business operations running smoothly, empowering faculty, staff, and students to focus on what they do best—creating the next giant leap. You’ll find a workplace that values excellence, inclusion, and your continued professional growth.
About Us
Our team operations is constantly evolving and creating opportunities to streamline processes, so it is an exciting time to be a part of the new Purdue IT.
Our newest team member shared, "I personally find it enjoyable to learn about computers and what people are ordering and working on across the university. Additionally, we are kind of like a main hub of sorts for the entire university when it comes to technology purchases and cellular rentals, so it's cool to think about how important our jobs are. Purdue IT as a whole is also the most welcoming, and a fun department IMO."
What We're Looking For
Education and Experience Required:
- High School Degree or High School Equivalency
- Minimum of four (4) years of experience in administrative and operational support
Preferred:
- Experience in a higher education business environment
Skills Required:
- The ability to:
- meet deadlines, handle multiple tasks and pay close attention to detail
- interpret and effectively communicate University policies and procedures, including the University procurement application and procedures
- maintain knowledge of current and emerging technologies
- Excellent oral/written communication and interpersonal skills
- Proficient in use of Office 365 applications, with the demonstrated ability to maintain purchasing records, spreadsheets, and use MS Teams for communication and documentation purposes
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-Exempt (Eligible for Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
Administrative and Operational Support 3
- Pay Band S040
- Job Code #20002464
Career path maker: https://www.purdue.edu/hr/careerpathmaker/
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Equal Opportunity Employer
Purdue University is an EOE employer.
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