IT Specialist @ University of Utah

Edtech.com's Summary

University of Utah is hiring an IT Specialist to administer and maintain the Digital Preservation System (DPS) ensuring long-term accessibility of archival files. The specialist devises workflows, manages DPS ingestion and functionality, retrieves files for stakeholders, and collaborates on digital preservation projects within the Digital Library Services division.

Highlights

Manage workflows to ensure correct archival file deposits into the DPS.
Coordinate deposit of archival files from various sources including born-digital and legacy collections.
Oversee ingestion processes, organize objects in DPS, and resolve workflow errors.
Create queries, reports, and implement checks within the DPS for multiple stakeholders.
Develop and maintain plug-ins to expand DPS functionality and export Information Elements as needed.
Collaborate with IT and vendors to schedule updates, fixes, and resolve DPS issues.
Create scripts, templates, and SQL queries to update metadata and generate reports.
Prepare training materials and train staff; may supervise student employees.
Minimum qualification: bachelor's degree or equivalent and 0-2 years experience in related fields.
Preferred skills include experience with digital preservation software (especially Rosetta), scripting, databases, and an ALA-accredited master’s degree or equivalent.
Compensation ranges from $56,000 to $62,000 annually.
Role involves collaboration within the Marriott Library Operations department and the Digital Preservation team.

IT Specialist Full Description

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IT Specialist Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

All applications received by October 30, 2025 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Announcement

Details

Open Date	10/21/2025
Requisition Number	PRN43358B
Job Title	IT Specialist
Working Title	Digital Preservation Systems Admin
Career Progression Track	E
Track Level
FLSA Code	Computer Employee
Patient Sensitive Job Code?	No
Standard Hours per Week	40
Full Time or Part Time?	Full Time
Shift	Day
Work Schedule Summary	Monday-Friday between 8am and 6pm Some evenings and weekends may be required
VP Area	Academic Affairs
Department	00790 - Marriott Library - Operations
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	$56,000 - $62,000
Close Date	11/30/2025
Priority Review Date (Note - Posting may close at any time)	10/30/2025
Job Summary	Are you a tech-savvy, detail-oriented person who loves a good challenge? We need someone to administer our Digital Preservation System (DPS) so that the unique archival files held within our DPS are still accessible 50 years from now. We’re looking for someone who’s passionate about preserving history, loves to solve complex data problems, and is fascinated by digital management and file format migration. If this sounds like you, you may be a great fit for our Digital Preservation team! The Digital Preservation Systems Administrator reports to the Assistant Head of Digital Preservation and is part of the Digital Preservation team within the division of Digital Library Services. The DPS Administrator devises workflows for and administers the back-office environment of the Library’s DPS as well as retrieves archival files for stakeholders, implements processes to increase DPS functionality and collaborates on broader digital preservation related projects with our digital preservation team. This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor. We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. The University will not sponsor a work visa for this position.
Responsibilities	Pre-ingest tasks Manages the workflows of various departments to ensure archival files are deposited into DPS correctly. Coordinates the deposit and arrangement of SIMP-produced archival files in DPS. Coordinates with the Born-digital Preservation Analyst on the deposit of legacy and born-digital archival files into the DPS. DPS administration tasks Oversees all ingestion into DPS, organizes objects into collections and sets, and resolves ingest/workflow errors. Creates queries and reports for multiple stakeholders and implements regular, ongoing checks within DPS. Develops plug-in expertise and management to expand DPS functionality and exports IEs from DPS at client request. Works with IT to schedule and test hot fixes and new versions as well as the vendor to troubleshoot any issues that arise with DPS. In coordination with Assistant Head of Digital Preservation, works to create and implement preservation plans and subsequent actions within DPS. Other tasks May create scripts and templates to update IE and collection metadata in DPS as well as SQL queries to generate custom reports from the underlying database. Prepares training materials and trains staff on the use of Library DPS and may supervise student staff. Serves on relevant departmental and library committees or working groups and undertakes professional development appropriate for position.
Minimum Qualifications	Requires a bachelor’s degree or equivalency or equivalency (one year of education can be substituted for two years of related work experience) and 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within areas of specialty.
Preferences	Experience with Digital Preservation Software, especially Rosetta. Demonstrated ability to communicate and collaborate with a variety of stakeholders. Demonstrated ability, willingness, and desire to learn new things and take initiative in an academic and technological environment. ALA-accredited Master’s degree in library, information, and/or archival science or equivalent education or work experience. Familiarity with command-line interfaces, scripting languages, relational databases, and web applications, including their APIs. The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.
Type	Benefited Staff
Special Instructions Summary	All applications received by October 30, 2025 will receive full consideration. This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews. When prompted to do so, please upload three (3) professional references. A cover letter is not required, but you may attach one as an optional document.
Additional Information	The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
* How many years of experience do you have related to information systems support and development?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more
* In lieu of a formal cover letter, please answer the following question: What are the major strengths you would bring to this role and to our organization? Please describe your skills, knowledge, and perspective from prior experiences that would prepare you for working in the library.
(Open Ended Question)
* Are you legally authorized to work in the United States?
- Yes
- No
* Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No

Applicant Documents

Required Documents

Resume
List of References

Optional Documents

Cover Letter
Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

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Original Job Description

Toggle navigation

IT Specialist Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

All applications received by October 30, 2025 will receive full consideration.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Announcement

Details

Open Date	10/21/2025
Requisition Number	PRN43358B
Job Title	IT Specialist
Working Title	Digital Preservation Systems Admin
Career Progression Track	E
Track Level
FLSA Code	Computer Employee
Patient Sensitive Job Code?	No
Standard Hours per Week	40
Full Time or Part Time?	Full Time
Shift	Day
Work Schedule Summary	Monday-Friday between 8am and 6pm Some evenings and weekends may be required
VP Area	Academic Affairs
Department	00790 - Marriott Library - Operations
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	$56,000 - $62,000
Close Date	11/30/2025
Priority Review Date (Note - Posting may close at any time)	10/30/2025
Job Summary	Are you a tech-savvy, detail-oriented person who loves a good challenge? We need someone to administer our Digital Preservation System (DPS) so that the unique archival files held within our DPS are still accessible 50 years from now. We’re looking for someone who’s passionate about preserving history, loves to solve complex data problems, and is fascinated by digital management and file format migration. If this sounds like you, you may be a great fit for our Digital Preservation team! The Digital Preservation Systems Administrator reports to the Assistant Head of Digital Preservation and is part of the Digital Preservation team within the division of Digital Library Services. The DPS Administrator devises workflows for and administers the back-office environment of the Library’s DPS as well as retrieves archival files for stakeholders, implements processes to increase DPS functionality and collaborates on broader digital preservation related projects with our digital preservation team. This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor. We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. The University will not sponsor a work visa for this position.
Responsibilities	Pre-ingest tasks Manages the workflows of various departments to ensure archival files are deposited into DPS correctly. Coordinates the deposit and arrangement of SIMP-produced archival files in DPS. Coordinates with the Born-digital Preservation Analyst on the deposit of legacy and born-digital archival files into the DPS. DPS administration tasks Oversees all ingestion into DPS, organizes objects into collections and sets, and resolves ingest/workflow errors. Creates queries and reports for multiple stakeholders and implements regular, ongoing checks within DPS. Develops plug-in expertise and management to expand DPS functionality and exports IEs from DPS at client request. Works with IT to schedule and test hot fixes and new versions as well as the vendor to troubleshoot any issues that arise with DPS. In coordination with Assistant Head of Digital Preservation, works to create and implement preservation plans and subsequent actions within DPS. Other tasks May create scripts and templates to update IE and collection metadata in DPS as well as SQL queries to generate custom reports from the underlying database. Prepares training materials and trains staff on the use of Library DPS and may supervise student staff. Serves on relevant departmental and library committees or working groups and undertakes professional development appropriate for position.
Minimum Qualifications	Requires a bachelor’s degree or equivalency or equivalency (one year of education can be substituted for two years of related work experience) and 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within areas of specialty.
Preferences	Experience with Digital Preservation Software, especially Rosetta. Demonstrated ability to communicate and collaborate with a variety of stakeholders. Demonstrated ability, willingness, and desire to learn new things and take initiative in an academic and technological environment. ALA-accredited Master’s degree in library, information, and/or archival science or equivalent education or work experience. Familiarity with command-line interfaces, scripting languages, relational databases, and web applications, including their APIs. The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.
Type	Benefited Staff
Special Instructions Summary	All applications received by October 30, 2025 will receive full consideration. This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews. When prompted to do so, please upload three (3) professional references. A cover letter is not required, but you may attach one as an optional document.
Additional Information	The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
* How many years of experience do you have related to information systems support and development?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more
* In lieu of a formal cover letter, please answer the following question: What are the major strengths you would bring to this role and to our organization? Please describe your skills, knowledge, and perspective from prior experiences that would prepare you for working in the library.
(Open Ended Question)
* Are you legally authorized to work in the United States?
- Yes
- No
* Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No

Applicant Documents

Required Documents

Resume
List of References

Optional Documents

Cover Letter
Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

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IT Specialist

Edtech.com's Summary

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