Purdue University
Lead Administrative Assistant, Graduate Programs and Research
Edtech.com's Summary
Purdue University is hiring a Lead Administrative Assistant, Graduate Programs and Research. This role provides key administrative support to the Associate Dean for Graduate Programs and Associate Dean for Research in the College of Pharmacy, coordinating fellowship programs, events, faculty development, and serving as liaison with the Graduate School. The position also includes duties as Assistant Building Deputy to maintain a safe and efficient environment.
Highlights
- Provide administrative support for Associate Deans and department chairpersons in the College of Pharmacy.
- Coordinate graduate fellowship, travel awards, and Graduate School recruiting fellowship awards.
- Organize annual graduate program events such as welcome receptions and research symposia.
- Support faculty development activities including grant talk luncheons and safety meetings.
- Serve as main contact with Graduate School on graduate education matters.
- Utilize software including Word, Excel, PowerPoint, Outlook, Banner, Slate, Work order system, DFA database, Graduate School database, and Cognos.
- Requires high school diploma or GED and four years of administrative support experience involving graduate school communication.
- Demonstrate excellent communication, organizational, and time management skills.
- Maintain confidentiality while balancing multiple tasks and handling interruptions.
- Position is a 10-month assignment with June and July off, exempt from overtime.
Lead Administrative Assistant, Graduate Programs and Research Full Description
Req Id: 41115
Job Title: Lead Administrative Assistant, Graduate Programs and Research
City: West Lafayette
Job Description:
Job Summary
Provide essential administrative support to the Associate Dean for Graduate Programs and Associate Dean for Research for the College of Pharmacy, in line with College and University policies. You will also serve as Assistant Building Deputy, contributing to a safe and efficient environment. This position will be responsible for the following:
• Collaborates with and provides support for the Associate Dean for Graduate Programs and department chairpersons.
• Coordinates:
o along with both the Associate Dean for Graduate Programs and the Associate Dean for Research on College relationships (international, foundations and corporations) and the Summer Undergraduate Research Fellowship (SURF, SROP) program
o with the Graduate School and College Faculty and Business Office to determine funding availability and the number of fellowships available
o annual events for the graduate programs including the welcome reception for new graduate students, College of Pharmacy Research Day Graduate Student Awards Symposium, and Purdue College of Pharmacy Tyler Symposium
o provides support for the Associate Dean for Research
o faculty development opportunities within the College including multiple grant talk luncheons throughout the year, faculty leave forums, junior faculty development meetings and the annual College safety and responsible conduct in research meetings
• Responsible for coordinating the College of Pharmacy graduate fellowship, travel awards, and Graduate School recruiting fellowships awards.
• Serves as the main point of contact with the Graduate School on all matters relating to graduate education
This is a 10-month position August 1 – May 31 and will have the summer off (June – July)
At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together.
Take the next step in your career journey - apply now to help build a better world at Purdue University.
About Us :
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
What We Are Looking For:
Education and Experience
Qualified candidates will need:
Job Summary
Provide essential administrative support to the Associate Dean for Graduate Programs and Associate Dean for Research for the College of Pharmacy, in line with College and University policies. You will also serve as Assistant Building Deputy, contributing to a safe and efficient environment. This position will be responsible for the following:
• Collaborates with and provides support for the Associate Dean for Graduate Programs and department chairpersons.
• Coordinates:
o along with both the Associate Dean for Graduate Programs and the Associate Dean for Research on College relationships (international, foundations and corporations) and the Summer Undergraduate Research Fellowship (SURF, SROP) program
o with the Graduate School and College Faculty and Business Office to determine funding availability and the number of fellowships available
o annual events for the graduate programs including the welcome reception for new graduate students, College of Pharmacy Research Day Graduate Student Awards Symposium, and Purdue College of Pharmacy Tyler Symposium
o provides support for the Associate Dean for Research
o faculty development opportunities within the College including multiple grant talk luncheons throughout the year, faculty leave forums, junior faculty development meetings and the annual College safety and responsible conduct in research meetings
• Responsible for coordinating the College of Pharmacy graduate fellowship, travel awards, and Graduate School recruiting fellowships awards.
• Serves as the main point of contact with the Graduate School on all matters relating to graduate education
This is a 10-month position August 1 – May 31 and will have the summer off (June – July)
At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together.
Take the next step in your career journey - apply now to help build a better world at Purdue University.
About Us :
When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.
What We Are Looking For:
Education and Experience
Qualified candidates will need:
- High School Degree or GED
- Four (4) years of experience in administrative support role
- Administrative support experience that involves organizational activity, graduate school knowledge, communication with faculty, students, and administrators
Skills needed:
- Excellent written, verbal, and interpersonal communication skills
- Drafting, proofreading, and editing skills
- Strong organizational and time management skills and attention to detail
- Advanced computer and related software skills to include Word Excel, PowerPoint, Outlook, Internet, etc.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
- Collaborate and communicate with individuals at all levels within and external to the university to support department needs
- Interpret policies and procedures to proactively resolve issues or improve processes
- Identify problems and implement or recommend solutions
- Lead others and provide direction and constructive feedback
- Trainings: Banner, Slate, Work order system, DFA database, Graduate School database, and Cognos,
What is helpful:
- Experienced.
What We Want You To Know :
Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Career Stream
Career Path:
Admiistrative and Operational Support 4
Pay Band S055
Job Code #20003938
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Admiistrative and Operational Support 4
Pay Band S055
Job Code #20003938
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
EOE :
Purdue University is an EOE employer.
Purdue University is an EOE employer.
Posting Start Date: 3/11/26
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