University of Utah
Leave Administrator
🇺🇸 Hybrid - Salt Lake City, UT
🕑 Full-Time
💰 $49K
💻 Human Resources
🗓️ December 9th, 2025
Edtech.com's Summary
University of Utah is hiring a Leave Administrator. The role involves advising employees and managers on various leave programs, analyzing leave requests and insurance claims, determining eligibility, and managing employee return to work. The position requires maintaining accurate leave records in HRIS and payroll systems while ensuring compliance with relevant policies and regulations.
Highlights
- Advise employees and managers on maternity, paternity, medical, disability, military, and unpaid leave programs.
- Analyze leave requests and insurance claims, and determine employee eligibility.
- Assist managers with alternate work arrangements and manage employee return to service or separation.
- Record and adjust leave data in HRIS and payroll systems.
- Ensure compliance with internal policies and external regulations such as FMLA, USERRA, and Workers' Compensation laws.
- Provide frontline support by answering routine leave-related questions and escalate complex issues appropriately.
- Maintain team email inbox and leave-related worklists.
- Requires proficiency with HRIS and basic knowledge of leave administration.
- Minimum qualifications: Bachelor's degree plus 2 years related experience or a Master’s degree (with equivalency options).
- Annual salary around $49,000; full-time, day shift, hybrid work schedule with on-site presence required at least one day per week.
Leave Administrator Full Description
Leave Administrator
Announcement
Details
Open Date | 12/04/2025
Requisition Number | PRN43742B
Job Title | Leave Administrator
Working Title | Leave Administrator I
Career Progression Track | P00
Track Level | P1 - Entry Level Pro
FLSA Code | Professional
Patient Sensitive Job Code? | No
Standard Hours per Week | 40.00
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday, 8am – 5pm
Remote: Mon, Tues, Wed, and Fri; In-Office: Thursdays
VP Area | President
Department | 00410 - Human Resources
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $49,000
Close Date | 12/11/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Leave Administrator
Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes insurance claims and leave requests, determines employee eligibility, assists managers in the development of alternate work arrangements, and manages employee return to service. Records leaves and adjust time in the HRIS and timekeeping system as needed. Ensures compliance with internal and external policies and regulations.
Employees and managers’ first point of contact answering routine questions on the organization’s leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers’ Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS, payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws (FMLA, USERRA, WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.
This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or Internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities | Leave Administrator, I
Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, assists managers in the development of alternate work arrangements or coordination of coverage, and manages employee return to service or separation. Records leaves and adjust time or pay in the HRIS or payroll systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Leave Administrator I – Department Specific Responsibilities: Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions Responds to routine customer questions in a timely manner Manages team email inbox and worklists Determines eligibility for leaves and communicates with leave stakeholders Involves or escalates to others most HR issues for resolution Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks Maintains accurate data and files Understands UHRM’s services and priorities
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Leave Administrator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | Familiarity with FMLA. Customer service focused. Proven success in managing tasks independently. Team and task oriented.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43742B
Job Title | Leave Administrator
Working Title | Leave Administrator I
Career Progression Track | P00
Track Level | P1 - Entry Level Pro
FLSA Code | Professional
Patient Sensitive Job Code? | No
Standard Hours per Week | 40.00
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday through Friday, 8am – 5pm
Remote: Mon, Tues, Wed, and Fri; In-Office: Thursdays
VP Area | President
Department | 00410 - Human Resources
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $49,000
Close Date | 12/11/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Leave Administrator
Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes insurance claims and leave requests, determines employee eligibility, assists managers in the development of alternate work arrangements, and manages employee return to service. Records leaves and adjust time in the HRIS and timekeeping system as needed. Ensures compliance with internal and external policies and regulations.
Employees and managers’ first point of contact answering routine questions on the organization’s leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers’ Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS, payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws (FMLA, USERRA, WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.
This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or Internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities | Leave Administrator, I
Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, assists managers in the development of alternate work arrangements or coordination of coverage, and manages employee return to service or separation. Records leaves and adjust time or pay in the HRIS or payroll systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Leave Administrator I – Department Specific Responsibilities: Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions Responds to routine customer questions in a timely manner Manages team email inbox and worklists Determines eligibility for leaves and communicates with leave stakeholders Involves or escalates to others most HR issues for resolution Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks Maintains accurate data and files Understands UHRM’s services and priorities
Minimum Qualifications | EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Leave Administrator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences | Familiarity with FMLA. Customer service focused. Proven success in managing tasks independently. Team and task oriented.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- * How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
Similar Jobs
Sr. HR Staff Associate-Recruitment
Rutgers University
🇺🇸 Hybrid - Newark, NJ
Director of Total Rewards
Rocketship Public Schools
🇺🇸 Remote - US
STEPS Administrative Support Associate I
University of Kentucky
🇺🇸 Lexington, KY
Senior Benefits Specialist
Rutgers University
🇺🇸 Hybrid - New Brunswick, NJ
Human Resources Specialist
Fayetteville State University
🇺🇸 Fayetteville, NC
