Edtech.com's Summary

Columbia University is hiring a Manager of Financial Operations. The role involves monitoring expenditures, preparing spending analysis reports, reconciling clinical revenue and expenditures across sites, managing fund flow activities, and extracting data from the University's financial system (ARC) for budget review. The manager also oversees financial policies, procurement processes, and supervises procurement staff.

Highlights

Responsible for daily and monthly reconciliation of bank deposit statements to billing systems (IDX & EPIC) and resolving discrepancies.
Acts as liaison between the department and CUMC Controller regarding departmental bank activities.
Develops and implements financial policies and procedures ensuring compliance with institutional regulations.
Supervises Procurement units at CUIMC Campus and CDNYPI, including approval of AP and purchasing transactions.
Reviews, reconciles, and approves all departmental Concur transactions, advising senior management.
Performs monthly, quarterly, and year-end closing entries and prepares Departmental accrual schedules.
Maintains Petty Cash fund, departmental Pay cards, and holds expenditure authority up to $2,500.
Requires advanced Excel skills including pivot tables and complex formulas.
Minimum qualifications include a bachelor's degree or equivalent and four years of related accounting experience.
Salary range is $100,000 to $125,000, with pay determined by experience, qualifications, and departmental budgets.

Manager of Financial Operations Full Description

Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: $100,000.00- $125,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Administrative Director of Finance, Manager of Financial Operations will provide support relative to the department’s financial activities such as: assist with monitoring expenditures and prepare periodic reports analyzing spending; assist with quarterly and year end reconciliation of clinical revenue and expenditures for all sites; records departmental fund flow activities and work on development and streamlining funds flow process and policies; extract, analyze and prepare data from the University’s financial system (ARC) to create reports for budget review.

Responsibilities

An important feature of this position is the daily and monthly reconciliation of bank deposit statements to the billing system (IDX & EPIC) for all departmental practice sites; incumbent will communicate with sites and central billing office to ensure timely resolution of discrepancies;
Work closely with the Associate Director on review of existing policies and procedures to ensure compliance with departmental and institutional policies, and make recommendation when/where appropriate; will be acting as a liaison between department and CUMC Controller on all matters related to departmental bank activities.
The Financial and Procurement Manager will assist with the development and implementation of policies and procedures for financial functions to ensure that activities are carried out in compliance with applicable institutional regulations.
The Financial Manager and Procurement will be responsible for the all HR aspects of hiring, monitoring and supervising Procurement unit consisting of 3 employees at CUIMC Campus.
They will be also overseeing Procurement Unit at CDNYPI, reviewing and approving AP and Purchasing transactions, and making sure that CDNYPI Board Approvals are obtained.
One of important responsibilities will be review, reconciliation and primarily approval of all departmental Concur transactions, advising senior management re further actions.
The Financial and Procurement Manager will perform all monthly, quarterly and year end closing entries.
They will be solely responsible for preparation of Quarterly and Annual Accrual Schedules for the department, as well as processing and reconciliation of NYP Blue Bills schedules.
Financial Managers will provide back-up support to the Accounts Payable and Procurement team ensuring that all Columbia University Procurement Policies are followed and department is following government and IRS rules.
The incumbent will maintain departmental Petty Cash fund and departmental Pay cards; will review and reconcile departmental P-Cards; will have DAF authority for expenditures up to $2,500.
The Financial Manager will oversee purchasing cycle for all business units, including but not limited to open commitments review and accruals of Goods & Services.
They will be responsible for initiation of Financial Security applications for the new members of department.
In the absence of the Associate Director for Finance, the incumbent will supervise and oversee work of the Finance Office.
In addition, they will work closely with the Budget Manager to assist in preparation of various budgets entering OTPS, revenue and Funds Flow transactions and also will be billing for the various non-clinical activities such as industry service agreements and MSAs.
They will submit various special payments on a monthly basis to the Payroll Unit.
Incumbent must integrate into a department operation team for short or long term assignment establishing rapport; implement analytical standards to consistently and efficiently measure performance.
Perform other duties as assigned.

Minimum Qualifications

Requires a bachelor's degree or equivalent in education and experience plus four years of related experience preferably in Accounting.

Other Requirements

Strong, proven advanced Excel skills, including, but not limited to, development of pivot tables, complex formulas, imports and exports from variant data sources.
Demonstrated acute attention to detail, critical thinking and judgment, as evidenced by minimal errors in final product(s).
Proven ability to work on time sensitive projects with limited direction, meeting critical deadlines.
Ability to establish and maintain credibility with peers and senior leadership through effective written and oral communication.
Ability to multi-task; possess strong organizational skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Original Job Description

Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Standard Work Schedule:
Building:
Salary Range: $100,000.00- $125,000.00

Position Summary

Responsibilities

An important feature of this position is the daily and monthly reconciliation of bank deposit statements to the billing system (IDX & EPIC) for all departmental practice sites; incumbent will communicate with sites and central billing office to ensure timely resolution of discrepancies;
Work closely with the Associate Director on review of existing policies and procedures to ensure compliance with departmental and institutional policies, and make recommendation when/where appropriate; will be acting as a liaison between department and CUMC Controller on all matters related to departmental bank activities.
The Financial and Procurement Manager will assist with the development and implementation of policies and procedures for financial functions to ensure that activities are carried out in compliance with applicable institutional regulations.
The Financial Manager and Procurement will be responsible for the all HR aspects of hiring, monitoring and supervising Procurement unit consisting of 3 employees at CUIMC Campus.
They will be also overseeing Procurement Unit at CDNYPI, reviewing and approving AP and Purchasing transactions, and making sure that CDNYPI Board Approvals are obtained.
One of important responsibilities will be review, reconciliation and primarily approval of all departmental Concur transactions, advising senior management re further actions.
The Financial and Procurement Manager will perform all monthly, quarterly and year end closing entries.
They will be solely responsible for preparation of Quarterly and Annual Accrual Schedules for the department, as well as processing and reconciliation of NYP Blue Bills schedules.
Financial Managers will provide back-up support to the Accounts Payable and Procurement team ensuring that all Columbia University Procurement Policies are followed and department is following government and IRS rules.
The incumbent will maintain departmental Petty Cash fund and departmental Pay cards; will review and reconcile departmental P-Cards; will have DAF authority for expenditures up to $2,500.
The Financial Manager will oversee purchasing cycle for all business units, including but not limited to open commitments review and accruals of Goods & Services.
They will be responsible for initiation of Financial Security applications for the new members of department.
In the absence of the Associate Director for Finance, the incumbent will supervise and oversee work of the Finance Office.
In addition, they will work closely with the Budget Manager to assist in preparation of various budgets entering OTPS, revenue and Funds Flow transactions and also will be billing for the various non-clinical activities such as industry service agreements and MSAs.
They will submit various special payments on a monthly basis to the Payroll Unit.
Incumbent must integrate into a department operation team for short or long term assignment establishing rapport; implement analytical standards to consistently and efficiently measure performance.
Perform other duties as assigned.

Minimum Qualifications

Requires a bachelor's degree or equivalent in education and experience plus four years of related experience preferably in Accounting.

Other Requirements

Strong, proven advanced Excel skills, including, but not limited to, development of pivot tables, complex formulas, imports and exports from variant data sources.
Demonstrated acute attention to detail, critical thinking and judgment, as evidenced by minimal errors in final product(s).
Proven ability to work on time sensitive projects with limited direction, meeting critical deadlines.
Ability to establish and maintain credibility with peers and senior leadership through effective written and oral communication.
Ability to multi-task; possess strong organizational skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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