Edtech.com's Summary

KIPP is hiring a Managing Director of K-12 Academic Operations to oversee academic operations for KIPP Nashville Public Schools. This role involves managing curriculum materials, academic progress monitoring, grading and assessments, regional professional development, and coordinating key academic projects and external visits to ensure alignment and effectiveness across schools.

Highlights

Lead curriculum materials procurement and master order list alignment with OneKIPP.
Manage regional academic progress monitoring systems and ensure timely reporting and communication.
Serve as primary contact for assessment vendors and manage interim assessments logistics.
Project manage Summer and regional professional development events, including logistics and vendor management.
Coordinate external visits and progress monitoring, ensuring smooth communication and compliance with policies.
Required skills include project management, teacher coaching/adult management, and edtech platform experience.
Desired qualifications: minimum 5 years project management with senior leaders and 3 years coaching experience.
Strong communication skills to work effectively with internal and external stakeholders.
Compensation starts at $115,000 with benefits including insurance and retirement plans.
Part of KIPP Nashville Public Schools, serving over 3,000 students across 10 schools in the Nashville area.

Managing Director of K-12 Academic Operations Full Description

Company Description

About KIPP Nashville Public Schools

KIPP Nashville Public Schools is a network of high-performing, free, open-enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Pre-Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams. KIPP Nashville currently operates 4 elementary schools, 4 middle schools, and 2 high schools and educates over 3,000 students in the Nashville metropolitan area.

The mission of KIPP Nashville is together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. Our core values are GROWTH, TEAM, and SHINE. If you share in these beliefs and values, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.

Job Description

Position Overview
KIPP Nashville Public Schools is committed to providing a college preparatory education to all students. The MD of K-12 Academic Operations plays a critical role in realizing this mission by ensuring the critical academic structures of curriculum, assessments, professional development, and grading are coordinated effectively together within our school calendar – as well as project managing the implementation of key academic strategies like Curriculum Management, Arc Reviews, Summer PD, and Regional PD.

Key Responsibilities:
The Managing Director of Academic Operations reports to the Chief of Schools. Responsibilities of the MD of Academic Operations include, but are not limited to:

Curriculum Materials Management

Ensure accurate Master Order Lists for K-12 Academics in alignment with OneKIPP implementation.
Lead the region-wide procurement process for the purchasing of required academic materials including school leadership teams through implementation, as well as leaders on the School Support Team
Monitor contracts and manage bid/RFP processes for regional operations’ functions as needed to remain in compliance with state and federal purchasing regulations
Build the strategy and accountability systems for monitoring its procurement, delivery, and setup in classrooms/required spaces prior to each school year.
Manage, organize and oversee KIPP Nashville’s K-12 online curriculum organizational systems to ensure efficient and effective stakeholder access.

Progress Monitoring Systems

In partnership with the Chief of Schools, Chief Academic Officer and Heads of Schools, ensure regular academic progress monitoring for Principal Managers and the Regional Leadership Team.
Manage the systems supporting the K-12 Arc of the Year - including shared drive materials management, the communication and collection of Arc Review pre-work and post-work (when applicable), and all day-of logistics for each school’s review.
OneKIPP Implementation: Coordinate with KIPP Foundation to ensure alignment of K-12 progress monitoring systems - K-8 Literacy, K-8 Math, and HS design.

Academic Progress Monitoring

In partnership with the Chief of Schools and Chief Academic Officer, drive regional structures (APM meetings, cabinet meetings, and leader meetings) that ensure effective and timely progress monitoring of student achievement with key stakeholders.
Collaborate actively with different academy levels to ensure efficient execution of regional priorities across campuses.
Assist in the research, data collection, and preparation of internal academic reports and external requests, ensuring accuracy of content and timely delivery; including annual progress reports, external mandated documentation, and compliance reports.
Manage, organize and oversee senior-level meeting agendas, materials, and historical documents vital to organizational operations.

Grading and Assessments

Serve as primary point of contact with key assessment vendors
Managing the interim assessments each year (currently 3 per year) - from vendor management, to timing guidelines for schools, printing, and all associated logistics
Review and revise K-12 academic policies annually, leveraging strong input from key stakeholders
Maintain the KIPP Nashville common assessment system (approximately 800 assessments yearly). This work includes maintaining an organizational system that ensures:
- all common assessments are accurately entered into the common assessment calendar
- all assessment windows are accurately communicated to school teams
- all assessments materials are available to teachers two weeks in advance of assessment dates, in google folders and linked on the Launch site
- all assessments are correctly entered and tagged in Illuminate
- all completion rates are correctly and regularly reported on

Regional Professional Development

Support the Chief of Schools and members of the team in the vision setting and project planning of Summer Professional Development, beginning with Leadership Institute through all summer regional PD experiences
Project manage all elements of summer PD, including logistics (e.g. maintaining the schedule with input from key stakeholders, securing locations, ordering supplies, maintaining roster of attendees, communicating with presenters, securing and assigning volunteers) as well as establishing the desired culture through aesthetics and norms/routines
Project manage in-year Regional PD days in partnership with senior regional leaders.
Compose and deliver event communication, including the programming agenda, logistical information for instructors, participants, and team, and other event-related documents
Research, secure, manage and evaluate vendors to provide needed services at live and virtual events within purchasing and operating guidelines and within budget.

ONEKIPP Implementation + External Visits

Coordinate logistics for external visitors and progress monitoring visits, including scheduling, accommodations, and transportation.
Serve as the primary point of contact for visitors, ensuring smooth communication and support before, during, and after visits.
Prepare and distribute agendas, itineraries, and relevant documentation for all visits.
Facilitate on-site arrangements, including meeting room setup, security clearance, and visitor badges.
Collaborate with internal teams to ensure alignment and readiness for monitoring visits.
Track and document visit outcomes, action items, and follow-ups for continuous improvement.
Address any visitor inquiries or concerns promptly and professionally.
Ensure compliance with organizational policies and protocols for external engagements.
Ensure compliance and attendance at KIPP Virtual Learning Weeks
Support data collection and reporting related to progress monitoring activities.

Qualifications

Desired Qualifications:

Minimum 5 years exemplary project management experience with senior leaders
Minimum 3 years exemplary teacher coaching and/or adult management experience
Experience and desire to work across multiple edtech platforms to ensure smooth student and staff experience with key interfaces
Demonstrated ability to drive student success
Experience planning and leading engaging and effective professional development for adults
Experience in curriculum support, such as assessment writing and/or scope and sequence management
Strong project management skills, organizational skills, and attention to detail
Excellent communicator, who can work with internal and external stakeholders

Desired Characteristics

Keen analytical and problem solving skills
Strong organizational skills and attention to detail
Strong time management and ability to prioritize
Strong judgment and decision-making skills
Flexible and strong ability to manage competing priorities
Goal and deadline-driven
Team-player capable of working both collaboratively and independently
Commitment to the mission of KIPP Nashville

Additional Information

Compensation

Starting salary for this role is $115,000. Our comprehensive compensation package includes life insurance and long-term disability coverage provided by KIPP Nashville, voluntary medical and dental plans, in addition to retirement benefits and an annual salary increase. To establish equitable salary practices, the compensation package is derived from the regional KIPP Nashville Public Schools pay scale. This position is exempt and will follow a 12-month schedule.

Please contact recruiting@kippnashville.org with any questions.

KIPP Nashville is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.

All your information will be kept confidential according to EEO guidelines.

Original Job Description

Company Description

About KIPP Nashville Public Schools

Job Description

Key Responsibilities:
The Managing Director of Academic Operations reports to the Chief of Schools. Responsibilities of the MD of Academic Operations include, but are not limited to:

Curriculum Materials Management

Ensure accurate Master Order Lists for K-12 Academics in alignment with OneKIPP implementation.
Lead the region-wide procurement process for the purchasing of required academic materials including school leadership teams through implementation, as well as leaders on the School Support Team
Monitor contracts and manage bid/RFP processes for regional operations’ functions as needed to remain in compliance with state and federal purchasing regulations
Build the strategy and accountability systems for monitoring its procurement, delivery, and setup in classrooms/required spaces prior to each school year.
Manage, organize and oversee KIPP Nashville’s K-12 online curriculum organizational systems to ensure efficient and effective stakeholder access.

Progress Monitoring Systems

In partnership with the Chief of Schools, Chief Academic Officer and Heads of Schools, ensure regular academic progress monitoring for Principal Managers and the Regional Leadership Team.
Manage the systems supporting the K-12 Arc of the Year - including shared drive materials management, the communication and collection of Arc Review pre-work and post-work (when applicable), and all day-of logistics for each school’s review.
OneKIPP Implementation: Coordinate with KIPP Foundation to ensure alignment of K-12 progress monitoring systems - K-8 Literacy, K-8 Math, and HS design.

Academic Progress Monitoring

In partnership with the Chief of Schools and Chief Academic Officer, drive regional structures (APM meetings, cabinet meetings, and leader meetings) that ensure effective and timely progress monitoring of student achievement with key stakeholders.
Collaborate actively with different academy levels to ensure efficient execution of regional priorities across campuses.
Assist in the research, data collection, and preparation of internal academic reports and external requests, ensuring accuracy of content and timely delivery; including annual progress reports, external mandated documentation, and compliance reports.
Manage, organize and oversee senior-level meeting agendas, materials, and historical documents vital to organizational operations.

Grading and Assessments

Serve as primary point of contact with key assessment vendors
Managing the interim assessments each year (currently 3 per year) - from vendor management, to timing guidelines for schools, printing, and all associated logistics
Review and revise K-12 academic policies annually, leveraging strong input from key stakeholders
Maintain the KIPP Nashville common assessment system (approximately 800 assessments yearly). This work includes maintaining an organizational system that ensures:
- all common assessments are accurately entered into the common assessment calendar
- all assessment windows are accurately communicated to school teams
- all assessments materials are available to teachers two weeks in advance of assessment dates, in google folders and linked on the Launch site
- all assessments are correctly entered and tagged in Illuminate
- all completion rates are correctly and regularly reported on

Regional Professional Development

Support the Chief of Schools and members of the team in the vision setting and project planning of Summer Professional Development, beginning with Leadership Institute through all summer regional PD experiences
Project manage all elements of summer PD, including logistics (e.g. maintaining the schedule with input from key stakeholders, securing locations, ordering supplies, maintaining roster of attendees, communicating with presenters, securing and assigning volunteers) as well as establishing the desired culture through aesthetics and norms/routines
Project manage in-year Regional PD days in partnership with senior regional leaders.
Compose and deliver event communication, including the programming agenda, logistical information for instructors, participants, and team, and other event-related documents
Research, secure, manage and evaluate vendors to provide needed services at live and virtual events within purchasing and operating guidelines and within budget.

ONEKIPP Implementation + External Visits

Coordinate logistics for external visitors and progress monitoring visits, including scheduling, accommodations, and transportation.
Serve as the primary point of contact for visitors, ensuring smooth communication and support before, during, and after visits.
Prepare and distribute agendas, itineraries, and relevant documentation for all visits.
Facilitate on-site arrangements, including meeting room setup, security clearance, and visitor badges.
Collaborate with internal teams to ensure alignment and readiness for monitoring visits.
Track and document visit outcomes, action items, and follow-ups for continuous improvement.
Address any visitor inquiries or concerns promptly and professionally.
Ensure compliance with organizational policies and protocols for external engagements.
Ensure compliance and attendance at KIPP Virtual Learning Weeks
Support data collection and reporting related to progress monitoring activities.

Qualifications

Desired Qualifications:

Minimum 5 years exemplary project management experience with senior leaders
Minimum 3 years exemplary teacher coaching and/or adult management experience
Experience and desire to work across multiple edtech platforms to ensure smooth student and staff experience with key interfaces
Demonstrated ability to drive student success
Experience planning and leading engaging and effective professional development for adults
Experience in curriculum support, such as assessment writing and/or scope and sequence management
Strong project management skills, organizational skills, and attention to detail
Excellent communicator, who can work with internal and external stakeholders

Desired Characteristics

Keen analytical and problem solving skills
Strong organizational skills and attention to detail
Strong time management and ability to prioritize
Strong judgment and decision-making skills
Flexible and strong ability to manage competing priorities
Goal and deadline-driven
Team-player capable of working both collaboratively and independently
Commitment to the mission of KIPP Nashville

Additional Information

Compensation

Please contact recruiting@kippnashville.org with any questions.

All your information will be kept confidential according to EEO guidelines.

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Managing Director of K-12 Academic Operations

Edtech.com's Summary

Managing Director of K-12 Academic Operations Full Description

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